MOUNT PULASKI ECONOMIC DEVELOPMENT AND PLANNING BOARD COMMUNITY GRANT APPLICATION FORM

The mission of the Mt. Pulaski Economic Development and Planning Board [EDPB] is to improve the quality of life and create a shared prosperity in our community by retaining, sustaining, and enhancing existing businesses and community organizations, attracting and developing new businesses, and improving and upgrading infrastructure. The EDPB is responsible for using funds from the Mt Pulaski Community Windfarm Donation Fund and the Business District Sales Tax Fund to meet the EDPB mission and to achieve their goals. The Community Grant Program has been established to help achieve this purpose.

MOUNT PULASKI ECONOMIC DEVELOPMENT AND PLANNING BOARD COMMUNITY GRANT APPLICATION POLICIES AND PROCESSES

1. The Community Grant Program may only be used for projects or events located within Mt Pulaski Township.

2. Businesses, organizations, and or individuals located in Mt Pulaski Township limits may apply for a Community Grant.

3. Taxing-bodies may apply for a Community Grant. This status will be taken into consideration when decisions are made regarding grant amounts awarded.

4. Members of the Mt Pulaski Economic Development and Planning Board may apply for a Community Grant but must recuse themselves from all discussions regarding such grant and votes taken per such grant application.

5. If a grant application is not accepted upon its initial review, it can be revised and resubmitted again in a subsequent grant period. The EDPB reserves the right to table a grant application and request additional information.

6. Grant funds may be used only for project-related expenses. They may not be used for general administrative expenses such as paying bill, utilities, etc.

7. The Community Grant Program is a reimbursable program. Applicants will pay for expenses up front, then submit all receipts and, if applicable a report of other donations received for reimbursement upon completion of the project or event. Grant funds combined with other donations cannot exceed invoice or receipt amounts.

8.The EDPB will determine if funds should be appropriated from the Mt Pulaski Community Windfarm Donation Fund or the Business District Sales Tax Fund or both. If the application meets qualifications for Business District Sales Tax Funds applicant will be notified of EDBP's recommendation to City Council and the EDPB's administrator will send the application to the Council Members for review and final approval. The administrator will notify applicant of the City Council meeting date so that, if necessary, the applicant can be present to answer questions.

Application Procedure Please follow these steps to apply for a Community Grant

1. Complete the Community Grant application to the best of your knowledge. If you need assistance, you may contact the EDPB administrator at edpb@cityofmtpulaski.com.

2. Attach at least two cost estimates for the project.

3. If you have not previously submitted a W-9 form, you must submit one before the EDPB will review your grant. https://cityofmtpulaski.com/images/Form W-9.pdf

4. Submit your completed application form and supporting documents here or to: Mount Pulaski City Hall-Attention EDPB, Grant Application 113 S Lafayette St, Mount Pulaski, IL 62548 or email a completed application and supporting documents to: edpb@cityofmtpulaski.com

Review/Award Procedure Grant Applications will be reviewed, and awards announced per the following:

1. Applications forms will be accepted on a quarterly basis throughout the EDPB fiscal year with the following deadlines: March 31, June 30, September 30, and December 31.

2. All grant applicants may be asked to meet with the EDPB to present their grant request and answer questions. EDPB meeting are held at 124 S Washington St, Mt Pulaski IL 62548. On the first Wednesday of every month at 6:00 pm. Meeting dates and times are listed on the City of Mt Pulaski website calendar. https://cityofmtpulaski.com/in-our-community/calendar-of

3. Applications will be reviewed, and awards made within 30 days following the end of the quarter in which they were submitted.

 

Reimbursements of grant awards per the following:

1. Upon completion of a project or event, recipients must submit:

  a. Completed Reimbursement Form.

  b. Copies of all project or event related invoices or receipts. If granted a percentage of a Project/event, that percentage of each invoice will be paid up to the maximum amount of the grant.

  c. Report of other donations or funds received for the project or event.

  d. Photos of completed project work.

2. Submit here or to: Mount Pulaski City Hall-Attention: EDPB Grant Program, 113 S Lafayette St, Mount Pulaski, IL 62548, or email to edpb@cityofmtpulaski.com.

3. Receipts must be submitted by or before 30 days following completion of the project or event. Reimbursement will be issued at EDPB's monthly meetings. Reimbursement request must be received by 4:00 pm on the first Tuesday of the month to be approved at the EDPB meeting.

4. A 30-day extension for submitting receipts beyond the original reimbursement period may be asked for and granted if circumstances are deemed to warrant it.

5. After review and approval of the receipts, the EDPB treasurer will pay the amount of approved grant, per receipts and invoices submitted. No payments will be made without corresponding receipts and or invoices.

 

By signing below, you agree that you have completed the application to the best of your ability and have read and agree to the applicaion policies and procedures.