Seller Closing Order Form

  • Seller Closing Order Form

  • ****PLEASE DO NOT TYPE IN ALL LOWER CASE OR ALL CAPITAL LETTERS.****

  • ****PLEASE DO NOT TYPE IN ALL LOWER CASE OR ALL CAPITAL LETTERS.****

    When you input data, type as "John Smith," "1234 Main Street," NOT "john smith,"JOHN SMITH," etc.

    Thanks!

  • Are you a Broker acting on behalf of your Client, or are you the Client?*
  • Have you submitted an Agent Information Sheet to obtain a prefill link?*

  • BROKER PREFILL

    ****EMAIL SHOULD BE ALL LOWERCASE

    ****CLICK THE "PREFILL BROKER INFO" BUTTON" TWICE AFTER YOU ENTER YOUR EMAIL

  • ****MAKE SURE YOU CLICKED "PREFIILL BROKER INFO TWICE****

  • Do you currently have the property under contract? NOTE: Select "No" if you don't have a buyer yet. When you later edit the form, you will select "Yes."*
  • Have you previously submitted a Pre-Offer Closing Order?*
  • Are you representing both sides of the transaction*

  • SELLER INSTRUCTIONS

     

    The Seller Closing Information Sheet is used to provide our office with enough information to begin the transaction.  It also helps faciliate the transfer of information to us in an orderly manner, in order to limit the amount of times we must request details about certain aspect of the transaction from you, or your Agent. 

    It also serves as a check against any information provided to us in the Purchase Contract, and to ensure that there is a common understanding of all of the terms and conditions of the Purchase Contract between the parties. 

    While we ask for certain documents to help us complete the transaction, if you do not have the information readily available, you can provide us with the requested documents at a later time. 

    As a reminder, your Agent is your bestfriend throughout the process.  In the event you have questions about anything you are required to complete on this form, your Agent can help, or you can send us a message about certain questions. 

    Here are some further details:

     

    1.  PREFILLED FORM:  The form is prefilled with answers your Agent has provided to us when they submitted your Closing Order.  The information contained under the Seller Information heading is what you should pay particular attention to.  

    DO NOT CHANGE ANY OF THE INFORMATION THE AGENT PROVIDED IN THE FORM WHICH PERTAINS ONLY TO THE AGENT OR THE AGENT'S BROKERAGE.

     

    2.  SELLER'S INFORMATION:  As stated above, the Seller's information is the most Important for you.  It is important that you ensure:

    A. All names are spellled correctly; 

    B.  If there is a middle name for any of the parties, that a middle name is spelled out in full.  The same is true for suffixes such as, Jr. Sr., III, etc.; 

    C.  That you upload any of the required documents if you have the documents readily available.  In the event you do not have the documents readily available, you can provide them to us later; and

    D.  Complete all the information contained in the form.

     

    3. DOCUMENTS/INFORMATION TO GATHER: You should have received an email from us with some additional documents you should have prior to filling out the Closing Information Sheet.  As a refresher, please ensure you have the following readly available:

    A.  Lender Information:  Contact information for your lender and a copy of your preapproval letter.  The contact information for your lender should be a direct email address and telephone number of your lender, not a general email address;

    B.  Cash Purchase Information:  Please have a copy of proof of funds, which should set forth that you in fact have the funds available.  Additionally, the proof of funds should also have contact information for the relevant financial instiution that is certifying the funds are available; 

    C.  Appraisals and Inspections:  In the event any appraisals and inspections have already been completed, please have the date of completion, and as well as any reports that were generated available; and

    D.  Property Occupancy:  In the event the property is occupied, please have copies of any leases, or other documents, provided to you by the current owner.

     

    Please Note: We will request other information from you, and also provide you with additional documents for your signature. This will be provided in a secure link.

  • AGENT INSTRUCTIONS

     

    The Seller Closing Order Sheet is used to provide our office with enough information to begin the transaction.  It also helps faciliate the transfer of information to us in an orderly manner, in order to limit the amount of times we must request details about certain aspect of the transaction from you, or your Client. 

    We know that most closing attorney offices only have the Seller/Agent complete a one or two page sheet, but then you are left with multiple requests for information, or something is missed late in the process, which invariably delays closing.

    Our goal is to streamline the process as much as possible, to have the transaction closed quickly and efficiently.  Once you submit your portion, and your client submits theirs, we won't have to bug you too much throughout the process.   The total time to complete this form is about 5-10 minutes.

     

    CLOSING ORDER WORKFLOW

     

    Once you submit your portion of the form, the Seller will receive an email to complete their portion on the Closing Information Sheet.  The Closing Information Sheet is essentially the same form as the one you are filling, out, with the Seller responsible for more information and documents, which you do not have in your possession. 

    Once the Seller submits their portion, the form is complete, and all parties will receive a copy of the completed Closing Information Sheet. 

     

    THINGS TO GATHER 

     

    Some of the things you might want to gather to help you complete the information sheet include:

    1.  Contact information for the Buyer's Agent if we are not handling both sides of the transaction;

    2.  Contact information for the Buyer's attorney if we are not handling both sides of the transaction (we can also get this from the Buyer's Agent so don't worry about getting it);

    3.  Due Diligence payment receipts and information; 

    4.  Builder Deposit receipts;

    5.  Copy of the Buyer's preapproval letter, or proof of funds if it is a cash purchase, if they were provided to you; 

    6.  If the property is occupied, any documents or information provided to you by the owner or property management company, as well as contact information for the property management company if you have it handy (your client will have a chance to input this information in the event you don't have it available). 

    Again, if you don't have the information currently in your posesssion, you can provide the documents to us later.

    ****PLEASE DON'T TYPE IN ALL LOWERCASE OR ALL CAPS****

    Last, we ask that you assist us with the naming of files.  Please upload files in the following format.  It's not mandatory, but it just helps us a litte on our end:

    NOTE: Please label the file in the following format: [Document Name] Seller [Street Address] [City]

  • PRE-OFFER SELLER CLOSING ORDER WORKFLOW

     

    Here is the workflow sequence when you submit your Pre-Offer Seller Closing Order:

    1.  You will receive an email with a link to edit your order once you have a signed contract.  The form will be prepopulated with the information you already submitted;

    2.  The Seller will receive a link to fill out their Seller Information Sheet;

    3.  Once we receive the Seller's Information Sheet, we will send a copy of the Seller docs to the Seller within 24-48 hours of submission.  The first page of the General Warranty Deed will be updated with the Buyer information once the Buyer is identified. All Seller Docs will be held at our office in trust, and provided to the Buyer's closing attorney once the Buyer's closing attorney is identified; and

    4.  We will begin preliminary title work on the property.

  • PROPERTY FOR SALE ADDRESS

  • What is the closing/settlement date (Buyer)*
     - -
  • Is the Property part of an HOA?*

  • INFORMATION ABOUT THE BROKER

  • Have you had a real estate transaction with our firm before? (A)*
  • Have you previously completed a Broker information sheet for our firm? (A)*
  • Has any of your previously submitted information changed, such as name, address, email, telephone number, or brokerage you are currently employed by? NOTE: If you have previously completed an information sheet, you will only be required to submit your name and email address. (A)*

  • NO BROKER CHANGES NEEDED

    Well welcome back! Just fill out your name and email below, and we will link the information we already have for you. Let's get rolling!
  • Format: (000) 000-0000.

  • INFORMATION ABOUT THE BROKERAGE

  • Do you currently work for a brokerage, or are you the owner of a brokerage? NOTE: This does not include your separate team. You will enter information about teams later. (AB)*
  • Is the brokerage address the same as your address? (AB)*
  • Are you the BIC (AB)*

  • INFORMATION ABOUT THE BIC

  • Format: (000) 000-0000.

  • Listing Agent Transaction Coordinator Information (STC)

  • Do you have a transaction coordinator that you want kept in the loop? (TC)*
  • Format: (000) 000-0000.

  • AGENT COMPENSATION

  • Is the Listing Agent's commission a percentage or flat fee (SAC)*
  • Is the Buyer's Agent commission a percentage or flat fee (SAC)*

  • LISTING AGENT COMMISSION PAYMENT INFORMATION

    We offer wire transfer to all Agents for the payment of commission fees, at no expense to you. This makes it easy and convenient for you to be paid, as the funds will be disbursed at the same time all other parties to the transaction are paid. It alleviates the need for us to mail a commission check to you, or for you to schedule a time to pick your check up.
  • How would you like to receive your commission check? (AC)*

  • MAILING ADDRESS FOR SELLER AGENT COMMISSION CHECK

  • Is the address to mail your commission check the same as your brokerage address? (AC)*

  • INFORMATION ABOUT THE BUYER'S AGENT

  • Do you have contact information for the Buyer's Agent?*
  • Format: (000) 000-0000.

  • INFORMATION ABOUT BUYER'S CLOSING ATTORNEY

  • Is Hutton Law Firm working both sides of the transaction? We would like to think so, but can't be too sure! (BCA)*
  • Which side of the transaction is Hutton Law Firm working? (BCA)*
  • Is the Buyer represented by a closing attorney? (BCA)*
  • Which contact/information about the Buyer's closing attorney's office do you have? NOTE: You can select multiple. If you don't have the information readily available, you don't have to fish around for it. We will get it from the Buyer's Agent if you don't have it on hand. (SCA)*
  • Format: (000) 000-0000.
  • Format: (000) 000-0000.

  • SELLER INFORMATION

  • Is the Seller an individual(s) or a corporate entity? (SE)*

  • ENTITY SELLER INFORMATION

  • What type of entity is this? (SE)*

  • ****EACH SELLER CONTACT SHOULD HAVE THEIR OWN EMAIL ADDRESS AND TELEPHONE NUMBER*****

  • SELLER ENTITY CONTACT INFORMATION

    Please provide the contact information for the officer/representative of the entity who will serve as the point of contact for questions concerning this transaction. NOTE: This individual should also have authority granted under the corporate resolution, amendments, or other agreements, as applicable, to enter into the transaction.
  • Format: (000) 000-0000.
  • Is the contact address the same as the address of the property being sold? (SEC)*

  • SELLER ENTITY MAILING ADDRESS

  • Is the mailing address for the entity the same as the point of contact address? (SECM)*

  • INDIVIDUAL SELLER INFORMATION

    Note: EACH SELLER MUST HAVE THEIR OWN EMAIL ADDRESS AND TELEPHONE NUMBER. The Seller address is the address where the Seller is currently located. Please include the full legal name for each party. For example, if your name is Elizabeth, don't use "Beth" as your first name. Also include the FULL MIDDLE NAME.
  • How many individuals are selling the property? NOTE: If Seller is married, separated, or a divorced has not been finalized, you must enter 2(S)*

  • SELLER 1 INFORMATION

  • Is Seller 1's Mailing Address the same as the property being sold? (S1)*
  • Format: (000) 000-0000.
  • Seller's Marital Status (S1)*

  • SELLER 2 INFORMATION

  • Is Seller 2's Mailing Address the same as Seller 1? (S2)*
  • Format: (000) 000-0000.
  • Seller 2's Marital Status (S2)*

  • SELLER 3 INFORMATION

  • Is Seller 3's Mailing Address the same as Seller 1? (S3)*
  • Format: (000) 000-0000.
  • Seller 3's Marital Status (S3)*

  • SELLER 4 INFORMATION

  • Is Seller 4's Mailing Address the same as Seller 1? (S4)*
  • Format: (000) 000-0000.
  • Seller 4's Marital Status (S4)*
  • Which Seller will serve as the Primary Point of Contact for the transaction. Don't worry, you don't have to scroll back through to identity the Seller by number. The point of contact will populate with the name of the POC when you check a box. (S)

  • THE FOLLOWING SELLER WILL SERVE AS THE POINT OF CONTACT FOR THIS TRANSACTION:

  • INFORMATION ABOUT THE TRANSACTION

  • PROBATE: Is this a property that was acquired, or is in the process of being acquired, through the death of the original owner of the property? In other words, is this a probate or estate sale, or was the property acquired by the death of the immediate previous owner.*
  • Has the probate process been started or completed?*
  • Has the court appointed an executor/administrator of the estate?*
  • FORECLOSURE: Is the property currently going through foreclosure or pre-foreclosure proceedings*
  • Is this a cash transaction? (LC)*

  • OFFER TO PURCHASE AND ADDENDA

  • Please upload a copy of the Offer to Purchase Agreement, as well as any addenda relevant to the transaction. You must upload even if you have sent us a copy via email.

    When uploading the documents, each document should be their own separate attachement.  In the event you have combined the Offer to Purchase Agreement and Addenda into one document, don't worry, you don't have to go back and separate the Agreement into individual files, you can just upload it as one file. 

    NOTE: Please label the file in the following format: [Document Name] Seller [Street Address] [City]

    For example:  Offer to Purchase Seller 1234 Main Street Fayetteville; FHA/VA Addendum Seller 1234 Main Street Fayetteville, etc. 

    DO NOT USE THE REAL ESTATE COMMISSION FORM NUMBER.  PLEASE LABEL THE FILE WITH THE COMMON NAME FOR THE FORM.

    Each place you are to upload documents throughout the closing process provides details on how to label them, you can cut and paste the template for each document to make it easier. 

  • Do you have a copy of the Offer to Purchase SIGNED by all parties*
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  • How many Addenda to the Agreement are there?*
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  • Is there a Due Diligence Period (S)*
  • Due Diligence Period End Date (S)*
     - -
  • Is Due Diligence Money Required (S)*
  • Has the Due Diligence Money been provided to the Seller? (S)*
  • Do you have a readily available copy of the receipt for the due diligence payment such as a copy of a cancelled check, wire transfer, or some other documentary evidence showing payment? If not, don't worry, you can provide us with a copy later. (S)*
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  • Is there an Earnest Money Deposit? (S)*

  • BUILDER DEPOSIT

  • Is there a Builder Deposit*
  • Have you received the Builder Deposit from the Buyer? NOTE: We do not hold Builder Deposits. Builder Deposits must be provided directly to the Builder. (S)*
  • Do you have a readily available copy of the receipt for the Builder Deposit such as a copy of a cancelled check, wire transfer, or some other documentary evidence showing payment? If not, don't worry, you can provide us with a copy later. (S)*
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  • PROPERTY OCCUPANCY AND DELIVERY

  • Is the property CURRENTLY a primary residence or an investment property? (SO)*
  • Is the property currently occupied? (SO)*
  • Who currently occupies the property? (SO)*

  • Property Owner Occupied Property

  • Will there be a rent/lease back period after closing? (SO)*
  • Has the rent/lease back agreement been documented in writing, and signed by all parties? Note: If you are submitting the order before a contract has been written, select "No."(SO)*
  • Would you like for us to prepare a rent/lease back agreement? (SO)*
  • What is the termination date of the rent/lease back? (SO)*
     - -
  • Have you previously uploaded a copy of the rent/lease back agreement when you uploaded any addenda? (SO)*
  • Do you have a copy of the rent/lease back agreement readily available that you can upload? NOTE: If you don't have a copy readily available, don't worry, you can upload a copy later. (SO)*
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  • Tenant Occupied Property

  • Who manages the property? (SO)*
  • Do you have contact information for the property management company or landlord? NOTE: The Seller will be able to provide us with the contact information in the Seller's Closing Information Sheet if you don't have it available (SO)*

  • Property Management Contact Information

  • Landlord Contact Information

  • Is the contact information for the Landlord the same as the Seller point of contact?*
  • Do you have a copy of the lease agreement(s)? (SO)*
  • Do you have a copy of the lease agreement readily available that you can upload? NOTE: If you don't have a copy readily available, don't worry, you can upload a copy later. (SO)*
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  • Do you have a copy of the rent ledger? (SO)*
  • Do you have a copy of the rent ledger readily available that you can upload? NOTE: If you don't have a copy readily available, don't worry, you can upload a copy later. (SO)*
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  • Will the property be delivered vacant or occupied? (SO)*

  • CATCH ALL INFORMATION ABOUT THE TRANSACTION

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