2. Bikexplore Booking Form v3

Bikexplore Booking Request Form
Use this form to request to book onto a Bikexplore tour shown below. If it isn't the tour you're after, review the Bikexplore website and chose another. Once we're checked we can accomodate you, we will confirm your booking and ask that you pay the deposit by online bank transfer.
Tour*
Tour code*
Tour organiser*
Tour organiser email*
Tour start date

DayMonthYear
Date
Price
Supplement price
Deposit
Balance due
Balance due including supplement
Due no later than

DayMonthYear
Date
Version of Booking Conditions that the booking request has been made against (See below in Travel Insurance section for link)*

07.10.2024Other
Personal Details
Email*
example@example.com
Title*
Name

Give name(s). For holidays outside the UK, should be as shown on your passportLast Name. For holidays outside the UK, should be as shown on your passport
Preferred name
If different from first given name
Date of birth*

DayMonthYear
Date
Sex*

MaleFemale
Address*

Street Address

Street Address Line 2

CityCounty

Postcode
Mobile number*
Preferred number (if different)
Passport No.
Only necessary for holidays outside the UK
Passport expiry date

DayMonthYear
Only necessary for holidays outside the UK
Nationality*
Other Information
Have you been on a holiday with us before?*

YesNo
Experience
If you answered "yes" to the previous question, please give details. If you answered "no", please give an indication of your recent cycle/touring experience below including any Bikexplore or other organised tours
Specific needs
Please give details of any medical, mental, physical condition or learning difficulty that the organiser or emergency personnel need to be aware of, include any medication you take
Extra help/ information
Is there any aspect of this tour where you need extra help or information?
Supplement?*
Check the prospectus to find out what the supplement is and it's cost. Usually (but not always) it will be to have a single room (as opposed to sharing a twin)
Companion Name
If you would like to share a room with someone you know who is also booking on this holiday, please state their name. They should ideally complete this booking form shortly before/after you and enter your name in this field when they do
Dietary Requirements
Vegetarian, pescatarian, allergies/sensitivities (please state which), no dietary preference
Special requests
Any other requests or points not already covered that you would like us to be aware of, e.g. wanting to share with someone, whether couples would like a double or twin beds
How did you find out about the tour?*
Would you like your email address to be added to our mailing list?*

YesNoAlready is
Are you happy for your email to be shared with others on this tour?*

YesNo
Can photos and/or video taken of you on this tour to be shared with the group and used for future marketing purposes?*

YesNo
The Tour organiser may establish a WhatsApp group, are you happy to partake in this?

YesNo
Emergency Contact
Emergency Contact Name*

First NameLast Name
Relationship to you*
Emergency Contact Address*

Street Address

Street Address Line 2

CityCounty

Postcode
Emergency Contact Phone Number*
Travel Insurance
Our Booking Conditions stipulate that, for tours outside the UK, Travel Insurance is mandatory:
In order to participate in the holiday, it is mandatory that you be well-insured for the full duration of the tour. This must include personal injury, medical expenses, death, repatriation (including your bicycle), helicopter or aircraft rescue, loss of luggage, equipment, cancellation or curtailments. You should ensure that there are no exclusion clauses limiting your protection; for example, pre-existing medical conditions, the activities and the countries/types of terrain (e.g. desert, high mountain, remote location) included in your tour. Note, for example, that some policies exclude 'cycle touring' and some policies exclude terrain over 2000m.

Whether to wear a cycle helmet or not is entirely the choice of the participant unless there is a legal requirement to wear a helmet in the country we are cycling. However, some insurance companies require helmets to be worn in order to be covered by the insurance; the wording may be ambiguous like, 'you must adhere to all safety measures in your activity', you may need written clarification from the insurance company whether this means wearing a helmet at all times if you intend not to.

For UK residents on UK tours travel insurance is not mandatory, however we strongly recommend that suitable insurance is taken out to safeguard against risks such as cancellation charges, personal injury or lost property.

Non-UK residents on UK tours are required to take out comprehensive travel insurance which commences before leaving their normal residence. If touring the UK prior to taking part in a UK tour they should ensure that their existing travel policy is extended to cover the tour if necessary.

When travel insurance is mandatory participants must complete and return the Insurance Declaration form to confirm that they have read and understood this Booking Condition. Once you have taken out travel insurance you must send the policy details to the Tour organiser.

Warning: Insurance should be taken out as soon as possible after your booking is accepted. If you decide for whatever reason to delay the commencement of your insurance cover until nearer your departure date, e.g. to start an annual policy, you risk the loss of payments made before the policy comes into effect should it become necessary for you to cancel your booking.

We can accept no responsibility for any costs that may be incurred due to insufficient insurance cover.Any claims concerning matters for which you are insured must be directed to your insurers.

If you already have a travel insurance policy in effect enter the details in the table below and tick to confirm it complies with Clause 3 of our Booking Conditions. OR - if you don't wish to take out travel insurance until you have a confirmed place on the tour, tick the second box to confirm that you will do so. In this case send the details to the Tour organiser as soon as your insurance cover is in place, no later than the final payment date.
In either case, enter your name, date and tour number (plus signature if you're completing a paper copy) and return this form to the Tour organiser together with your booking.
Fill in travel insurance now?*

YesNo

Terms & Conditions
I have read, understand and agree to the Booking Conditions, including the requirements for comprehensive travel insurance.
Booking Conditions*

Yes
Signature*

Clear
Should be Empty:

Bikexplore Booking Request Form

Personal Details

Other Information

Emergency Contact

Travel Insurance

Terms & Conditions