Watkins Approved Contractor Questionnaire

Companies Approved Contractor Questionnaire
Welcome to the Watkins Approved Contractor Questionnaire. We thank you for your time in completing the following and ask that you answer each question honestly.

Should you have any questions regarding the contents of what is expected of you, please discuss them with your Project Engineer or Project Co-ordinator.

1. Company Details
Company Name*
Company Email*
info@company.com
Address*

Street Address

Street Address Line 2

CityCounty

Postcode
Website

2. Main Contact Details
Name*

First NameLast Name
Position*
Phone Number*

Area CodePhone Number
Email*
name@company.com

Current Legal Status of the Potential Provider (eg Partnership, Private Limited Company, etc.)*

PartnershipPublic Limited CompanyPrivate Company
Company Reg. No*
UTR No.*
VAT No.*

3. Bank Account Details
Name of Bank*
Account Name*
Account Number*
Sort Code*

4. Details of Company History and Operations
Number of operatives*
Typical work value (max / min £)*
How many years has the company been trading?*
Main contact for tenders (name / number)*

5. Insurance
Please upload your Employers Liability Insurance documents*

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Please upload your Products/Liability Insurance documents*

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Please upload your Statement of Facts Insurance documents*

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Please upload your Insurance Policy Schedule (including exclusions and clauses)*

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6. Additional clients within the last 12 months - 1
Client / Builder*
Date Started*

DayMonthYear
Date
Length of Contract*
Location*
Value of Work*
Type of Work*
Contact (Name)*
Would you like to add in additional works?*

YesNo

Additional clients within the last 12 months - 2
Client / Builder*
Date Started*

DayMonthYear
Date
Length of Contract*
Location*
Value of Work*
Type of Work*
Contact (Name)*
Would you like to add in additional works?*

YesNo

Additional clients within the last 12 months - 3
Client / Builder*
Date Started*

DayMonthYear
Date
Length of Contract*
Location*
Value of Work*
Type of Work*
Contact (Name)*

7. Health & Safety
Are you a member of any scheme listed under the SSIP such as CHAS, SafeContractor or Construction Line?*

YesNo

Please upload your certificates of any SSIP schemes*

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Health & Safety Questionnaire
How many employees are in your operations?*

5 or lessMore than 5
How is your advice/guidance on Health and Safety provided? ie Safety Consultant or in-house.*

Safety ConsultantIn-HouseOther
Name of the above contact*
Email of the above contact*
example@example.com
Please upload your Health and Safety policy*

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Please upload an example Risk Assessment and/or Method Statement *

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Have you had any notifiable accidents/incidents in the last 3 years?*

YesNo
If yes, please upload evidence - RIDDOR records*

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Has your company ever had any fatalities on site?*

YesNo
If yes, please upload evidence*

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8. Employee Competence

CSCS, ECS, JIB Cards
Have you got procedures for suitable competence of your employees?*

YesNo
If yes, please upload evidence *

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CDM requires you to ensure Sub-Contractors you employ are also competent and adequately resourced. In the same way as we are asking questions of you and your employees, you should be asking your sub-contractor's similar questions. Do you have a system that checks your sub contractor’s competence?*

YesNo
If yes, please upload evidence *

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Evidence of Training
Please provide your company training register*

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Please provide examples of relevant training completed by employees, including: SMSTS, SSSTS, IPAF, PASMA, Abrasive Wheels, Face Fit, Nail Gun, etc. as stated in the Watkins Standard Sub Contractor Requirements ref 4.2 - page 8. *

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Are you a member or hold accreditation for professional trade bodies such as NIC EIC, BESA or BAFE?*

YesNo

Name of trade body*
Certificate / Membership No.*
Upload you member/accreditation file*

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Are you a member of any other trade bodies?*

YesNo

Name of trade body*
Certificate / Membership No.*
Upload you member/accreditation file*

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9. Self-Billing Agreement
Watkins operate self-billing agreements with sub-contractors as part of a process to simplify documentation and payments.

You can read our sell-billing agreement below.
Watkins agrees:
1. To issue self-billed invoices/payment certificates for all supplies made to them by the self-biller (sub-contractor) until 12 months from the date of signature of this agreement.
2. To complete self-billed invoices/payment certificates showing the subcontractor’s name, address and VAT registration number, together with all the other details which constitute a full VAT invoice.
3. To make a new self-billing agreement if their VAT registration number changes.
4. To comply with domestic reverse charge rules applicable from 1st March 2021 and ensure the appropriate notes are added to the self-bill invoice and credit note.
The self-billee (subcontractor) agrees:
1. To accept the invoices raised by Watkins on their behalf until 12 months from the date of this agreement.
2. Not to raise sales invoices for supplies made to the customer (Watkins).
3. Notify Watkins immediately if they change their VAT registration, cease to be VAT registered, change their company name or sell their business or part of their business.
Signed by*

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Print name:*
On behalf of:*
Job title:*
Agreement start date:*

DayMonthYear
Date
Please Note the Monthly Subcontractors Payment Run Dates:

10. Site Handbook

Please download and read our Site Handbook.
I confirm I have downloaded, read and agree to the Site Handbook and will work to its standards.

11. Standard Sub-Contractor Requirements

Please download and read our Standard Sub-Contractor Requirements document.
I confirm I have downloaded, read and agree to the Standard Sub-Contractor Requirements document.

12. Gas Work
Are you completing gas work?*

YesNo

Gas Work
If yes, please download the attached and email to gas@watkins.co.uk.

Quality Management System
Do you have a Quality Management System certified to ISO 9001?*

YesNo
Please upload certificate *

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Do you agree to work under the Watkins Quality Management System?*

YesNo

Environmental Management System
Do you have an Environmental Management System certified to ISO 45001?*

YesNo
Please upload certificate *

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Do you agree to work under the Watkins Environmental Management System?*

YesNo

Modern Slavery Policy
Do you have a Modern Slavery Policy?*

YesNo
Please upload policy *

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Do you agree to work under the Watkins Modern Slavery Policy?*

YesNo
Read the full policy here.

Declaration

This section must be completed by your company's proprietor, Director, partner, or equivalent person. I hereby declare that all information provided as part of this approval is accurate to the best of my knowledge, and I agree that the cost of any training I or my operatives undertake with Watkins Academy can be deducted from my application for payment.
Name*
Position*
Watkins HSEQ Academy provides advice and assistance to contractors with H&S Compliance and Training needs (https://watkins-academy.co.uk/consultation/).

If you are interested in being contacted to discuss our range of services further, please select.
Signed*

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Date*

DayMonthYear
Date
Watkins is committed to protecting your privacy and security. Following GDPR regulations, will only contact you when required and may use biometric conduction systems on site. You can read our Privacy Policy here.
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Companies Approved Contractor Questionnaire

1. Company Details

2. Main Contact Details

3. Bank Account Details

4. Details of Company History and Operations

5. Insurance

6. Additional clients within the last 12 months - 1

Additional clients within the last 12 months - 2

Additional clients within the last 12 months - 3

7. Health & Safety

Health & Safety Questionnaire

8. Employee Competence

Evidence of Training

9. Self-Billing Agreement

Please Note the Monthly Subcontractors Payment Run Dates:

10. Site Handbook

11. Standard Sub-Contractor Requirements

12. Gas Work

Gas Work

Quality Management System

Environmental Management System

Modern Slavery Policy

Declaration