2023 Orlando Adventure Registration

2023 Orlando Adventure Registration Form

for the Newark High School Performing Arts
Welcome to the Disney Sign-Up

You're starting the process of embarking on a very memorable journey! But first, please complete this registration. It ensures we all have the same information about trip expectations, contact information, travel arrangements, hotel reservations, itinerary, medical info, and permissions.

Remind App

Join today! It's required!
Free download from the app store, or simply text the Access Code below to 81010 to receive the messages. This Remind Group is specific to the Orlando trip only. Because of the distance of our journey, all attending students and parents/guardians must have this for quick and easy contact. If you have any issues, contact Mr. Archer.

CLASS TITLE: 2023 Orlando Adventure

ACCESS CODE: @nhs2fla
Have you registered for the 2023 Orlando Adventure Remind Group? *

Yes, both me and my parent/guardian have signed up No, we have not signed up. I'll contact Mr. Archer about why I didn't sign up.

Contact Information

This section documents contact information. We'll keep it on hand during the trip. Please use the contact mediums that are most accessible to you.
Student Info:
Student Name *

First Name Last Name
Pronouns *
Student Cell Phone *
Please enter a valid phone number.
Student Email *
example@example.com
Student T-Shirt Size *
Current Grade Level *
Student Birth Date *

Month Day Year
Date
Group Membership (select all that apply) *

Band Chorus Theater
Address *

Street Address

Street Address Line 2

City State / Province

Postal / Zip Code
Parent/Guardian Info:
Parent Name *

First Name Last Name
Parent E-mail *
example@example.com
Parent Phone Number *
Additional Parent Phone Number *
Please enter a valid phone number.
Emergency Contact Info:

Please provide a second emergency contact below. This person should not be the parent/guardian above.
Emergency Contact Name *

First Name Last Name
Emergency Contact Email *
example@example.com
Emergency Contact Phone Number *
Please enter a valid phone number.
Additional Emergency Contact Phone Number *
Please enter a valid phone number.
Relationship to student *

Trip Information:

Double check trip information and confirm your acceptance.
Coach Bus Company:

Charter Up
- Phone: 1-866-315-8261
- Email: support@charterup.com
Packing
- One medium-sized suitcase per student
- One carry-on bag per student
- Instrument Case (Percussion excluded)
Lodging:

Disney All-Star Music Resort
- Phone:(407) 939-1936
- Address: 1901 W Buena Vista Dr, Lake Buena Vista, FL 32830
- 4 Students per room
Food:

Daily Stipend
- Students will receive a daily stipend that is enough to cover several meals and snacks each day (at WDW/Universal Park prices)
- The stipend will be provided during each morning meeting at breakfast
- Some food will be provided on the Buses
Parks:

Disney Contact Information
- Disney Guest Relations
- (407) 824-4321
Universal Studios Contact Information
- Universal Studios Guest Services
- Main Number: (407) 224-4233
Workshops:

Students will participate in at least one of the following workshops
- Instrumental Soundtrack Sessions
- Broadway Magic
- Technology of Disney Parks
Travel Itinerary:

April 18th, Tuesday - Travel Day

7:00 am - All students attend all classes
2:00 pm - All students go home
4:00 pm - Traveller Report Time
4:15 pm - Load Equipment (All Instruments loaded under the bus first)
4:45 pm - Load People
5:00 pm - Depart Newark HS (15 hr journey)

April 19th, Wednesday - Animal Kingdom Day

8:00 am - Arrive at Disney All-Star Resort (Check-in/Storage)
9:00 am - Disney Parks Open (Animal Kingdom)

April 20th, Thursday - Epcot Day

7:00 am - All-Star Breakfast Opens
9:00 am - Disney Parks Open (Epcot)
T.B.A. - Technology of Disney Parks

April 21st, Friday - Magic Kingdom Day

7:00 am - All-Star Breakfast Opens
9:00 am - Disney Parks Open (Magic Kingdom)
T.B.A. - Soundtrack Sessions/Broadway Magic

April 22nd Saturday - Universal Studios Day

7:00 am - All-Star Breakfast Opens
9:00 am - Universal Studios Open

April 23rd Sunday - Hollywood Studios Day Day

7:00 am - All-Star Breakfast Opens
9:00 am - Disney Parks Open (Hollywood Studios)
10:00 pm - Buses Depart for Newark HS

April 24th, Monday - Travel Day

1:00 pm - Buses Arrive at Newark HS (Unload Equipment)
1:30 pm - Student Dismissal
2:05 pm - School Buses available if necessary

Faculty Emergency Contact Information:

Mike Archer
- (302) 373-6810
- michael.archer@christina.k12.de.us
Lost and Found:

Suppose you lose an item at any Walt Disney World theme park, Disney Springs, Transportation (including busses, monorails, and watercraft), ESPN Wide World of Sports Complex, or Disney Water Park. The Walt Disney World Resort now uses Chargerback to help track lost and found items. In addition, guests should fill out an online lost item report, available here.

Once you've filled out the online form, you will receive an email with a claim number for your lost item.
If you've lost an item at a Walt Disney World Resort hotel, contact the specific resort Lobby Concierge for assistance.

If you lose something on Disney's Magical Express, if the item has been lost for less than 30 minutes, call (866) 599-0951. If the item was lost over 30 minutes ago, call Mears Transportation Group at (407) 423-5566.

Precious items (such as wallets, purses, credit cards, prescription glasses, and cameras) will be held for 90 days.

Items of lesser value (such as sunglasses, hats, toys, and clothes) are held for 30 days.

If you have already submitted an online claim for a lost item and have a question, you can contact Lost and Found at (407) 824-4245. Guests under 18 must have parental or guardian permission to call.
I understand the trip details and have the contact info for areas that Newark Students will be traveling. *

Yes, I understand about transportation, lodging, food, itinerary, and emergency faculty contact. No, I will contact Mr. Archer for more information

Student Expectations

Students are expected to follow the Student Code of Conduct at all times. As we are traveling a great distance, we will also expect student to follow additional regulations for safety and accountability.
The Student Code of Conduct is always in effect:

The Christina School District Student Manual defines these expectations and can be found here: STUDENT MANUAL

2023 Orlando Adventure Student Expectations:
1. Students are to abide by their chaperones at all times. What chaperones and staff say goes. Respect the time and energy staff, boosters, and chaperones have put forth in planning and attending this trip. They are the leaders of this expedition, and their instincts and instructions are to be respected. Not doing so could result in a loss of free time.
2. No students are to leave Chaperoned boundaries. Certain days are dedicated to particular Parks. When you go to a Park with your chaperone group, that is your Park until the party leaves. You can access free shuttle services between the resort, parks, and more. However, students will only utilize these services with a chaperone's knowledge and authorization. Accessing areas without permission could result in losing free time or being sent home.
3. Students will meet all curfews, check-ins, and meeting times. Period. If you do not have time to ride an attraction before the upcoming check-in, do not decide to get in line. Failure to meet curfews and check-ins will result in losing free time.
  Students will travel in groups no smaller than four at all times. Stay with your group, and keep your group from leaving without you. It's teamwork. Your group members must be nearby* to be considered part of your group. Plan which attractions you wish to ride and maximize your time by choosing student groups that want to do similar things as you. Avoid waiting two hours for others to stand in line for something you don't wish to ride. Those found in groups smaller than four will result in losing free time.
4. Once "Lights Out" has occurred, hotel room doors will remain closed until the wake-up call the following day. No one may enter late or leave early (medical emergencies excluded, of course). We will know if you open your door even slightly. Those caught sneaking out will lose free time or be sent home.
5. You are responsible for maintaining your cell phone at all times. This expectation means keeping a charge, hearing your ringtone, and having it on your person at all times. Work with others to solve any issues that may arise.
6. No extreme displays of affection, publicly or privately, will be tolerated on this trip. You are not at home - you are representing Newark. Too many reminders may result in loss of free time or separation.
7. No alcoholic beverages, vape pens, illegal substances, or marijuana-related products are permitted during this trip. Mr. Archer WILL immediately send students found in possession of these items home. All student belongings, bags, and pockets are subject to search and seizure once brought onto school property. Faculty may look through your things before or while loading the bus. Items in pockets are to adhere to the same policy. Your signature on this registration gives us permission to search and seize any contraband. Mr. Archer will only accept your reservation on this trip if consent to search is granted.
8. All payments related to any student requiring removal early from the trip are the responsibility of the parent/guardian. Mr. Archer will find the fastest means of travel home.
9. Mr. Archer appreciates his time in the Parks as the rest of you. Your loss of free time means his loss of free time. You don't want to make Mr. Archer lose his free time. You will regret it. Please do not do anything to embarrass or bring negative attention to our program, school, state, or family.
I, the student, understand that the Code of Conduct and Student Manual is in effect. Additionally, I will follow the 2023 Orlando Adventure Student Expectations. Finally, I acknowledge that faculty may require the reasonable search of belongings for contraband, including (but not limited to) alcohol, illegal substances, marijuana and paraphernalia, edibles, or vaping of any sort. Failure to follow expectations may result in my loss of free time, changing of chaperone groups, or dismissal from the trip at my parents' expense. *

Yes, I, the student, understand and agree to these terms to travel. No, I opt out of traveling on the 2023 Orlando Adventure due to these terms.
I, the parent, understand that the Code of Conduct and Student Manual is in effect. Additionally, I expect my child to follow the 2023 Orlando Adventure Student Expectations. Finally, I acknowledge that faculty may require the reasonable search of belongings for contraband. Contraband includes (but is not limited to) alcohol, illegal substances, marijuana and paraphernalia, edibles, or vaping of any sort. Failure to follow expectations may result in my child's loss of free time, changing of chaperone groups, or dismissal from the trip at my expense. *

Yes, I, the parent, understand and agree to these terms and allow my child to travel. No, I opt out of my child traveling on the 2023 Orlando Adventure due to these terms.

Packing List

See the suggested packing list attached below.
2023 Disney Packing List
- Each student is allowed one medium suitcase under the bus and one bag for on the bus.
- Instruments will be stored below.
- No marching band uniforms are needed. 2022 Boldly Go Shirts should be packed.
- Black & Gold Newark Polos will be provided to all students. These will need to be returned at the end of the trip.
- If you have one, pack your "Newark Music" shirt. If you don't, pack another black Newark shirt.
I have received the 2023 Packing List *

Yes, let's get packing already! No, I will contact Mr. Archer for more information

2023 Orlando Adventure Payment Plans

Please select the options that best fit your situation below.
$220 is due upon the submission of this registration form.
- The registration form is open for submissions through December 2nd, 2022.
- Full payment is due by March 17th, 2023
Payment Methods:
- Checks can be made payable to "NHS Music Boosters."
- Cash can be sealed in a sealed envelope titled "Orlando" with student's name included.
- Check or Cash can be delivered directly to our Treasurer through the Payment Locker in the Band Room
Payment Plans:

Option 1: The Bi-Weekly Plan
- Payment 1: December 2 - $220
- Payment 2: December 15 - $210
- Payment 3: January 2 - $210
- Payment 4: January 20 - $210
- Payment 5: February 3 - $210
- Payment 6: February 17 - $210
- Payment 7: March 3 - $210
- Payment 8: March 17 - $210
Option 2: The Monthly Plan
- Payment 1: December 2 - $220
- Payment 2: December 15 - $210
- Payment 3: January 20 - $420
- Payment 4: February 17 - $420
- Payment 5: March 17 - $420
Option 3: The Large Deposit Plan
- Payment 1: December 2 - $550
- Payment 2: January 20 - $550
- Payment 3: March 17 - $590
Option 4: The Double Payment Plan
- Payment 1: December 2 - $845
- Payment 2: February 3 - $845
Option 5: The Full Payment Plan
- Payment 1: December 2 - $220
- Payment 2: March 17 - $1470
Option 6: The Big Spender
- Payment 1: December 2 - $1690

Cost Analysis:

Item	Description	Amount
Transportation	Coach Bus Transportation to FL, Workshops, Universal Studios	$500
Lodging	Disney All-Star Resorts; includes Disney Shuttle Services	$280
Food	Daily Stipend worth $60, provided each morning. Snacks on the bus.	$304
Tickets	Park Hopper Tickets - 4 Disney and 1 Universal Studios	$560
Workshops	Price per workshop. If a student does two workshops, add another $36 to the total amount	$36
T-Shirt	Every student, Chaperone, and Faculty member gets a Tee	$10
Student Total		$1690
Chaperone Total	Chaperone discount. Chaperones also receive daily stipend.	$850

2023 Medical Form

Complete the following medical form to assist us with safety during the trip. We'll use your parental/guardian contact and emergency contact provided earlier.
Physician Name: *

First Name Last Name
Physician Phone Number: *
Please enter a valid phone number.
Medical Insurance Info: Carrier & Policy Number *
List all student medical conditions: *
List all student prescribed medications and scheduled usage: *
List all allergies: (medications, food, etc.) *
List any medications over the counter medications you approve your child to take: (Ibuprofen, acetaminophen, antihistamine, dramamine, etc.) *
List any medications you would NOT like to be given to your child: *
By signing and submitting this form, I agree that if a parent/guardian cannot be reached in a time of emergency, the parent/guardian will assume all expense for relocation and treatment of the child. In case of emergency, if the physician listed above cannot be reached, I agree to consent to any treatment which may be carried out based on the medical judgement of the attending physician. *

I agree to the terms described No, I opt out of my child traveling on the 2023 Orlando Adventure due to these terms.

Registration Signature

By signing this registration, my parents/guardians and I agree that we have read through the itinerary associated with the 2023 Orlando Adventure. We understand that we will be traveling by Coach Bus down and back and that students must travel with the group at all times. My parents/guardians and I read and agreed to the rules of the trip. We understand that the School Code of Conduct is always in effect. We have joined the Remind group for this trip, completed the Medical Form, and submitted the most up-to-date contact information for the student, parents/guardians, and secondary emergency contact. We understand this is a school sponsored event, but not a school funded trip. Therefore, I will participate in fundraisers and be prepared to pay in full by March 17th, utilizing the current payment plan. We understand that the first payment, $200, is due at the completion of this registration.
Student Name *

First Name Last Name
Student Signature *

Clear
Parent Name *

First Name Last Name
Parent Signature *

Clear
Should be Empty:

2023 Orlando Adventure Registration Form

Welcome to the Disney Sign-Up

Remind App

Contact Information

Trip Information:

Student Expectations

Packing List

2023 Orlando Adventure Payment Plans

Payment Plan Selection

2023 Medical Form

Registration Signature