• 8H400 Travel Request & Approval Form

    Rev 11/7/2022
    8H400 Travel Request & Approval Form
  • Date
     - -
  • Traveler Type:*

  • Supervisor will receive an email to electronically approve travel.

  • Start Date*
     - -
  • Return Date*
     - -
  • If traveling internationally, do you currently have a valid passport that will not expire before you return?*
  • Are you a speaker at a conference or presenting a paper/poster?*
  • Will a university PROCARD be used for this travel?*
  • Will you have any personal travel during the trip?*

  • If personal travel is included: The ProCard may not be used for airfare and a valid cost comparison from Concur must be obtained for what the airfare would cost if traveler were flying only on official UK business. The cost comparison must be completed and printed on the same day the airline ticket is purchased.

  • Will you miss any classes during the travel?

  • UK Travel Reimbursement policy can be found at: http://www.uky.edu/EVPFA/Controller/files/BPM/E-5-l.pdf

    To ensure coverage under UK's International Insurance plan, all university travel outside the United States, and all university travel to U.S. territories (i.e. American Samoa, Guam, Northern Mariana Islands, Puerto Rico, and U.S.
    Virgin Islands), should be registered here. https://ihss.uky.edu

  • Airfare Expenses?*
  • Who is making the payment?*

  • Concur must be used to book air travel unless special arrangements are made.

  • Rows
  • Ground Transportation Expenses?*
  • Who is making the payment?*
  • Rows
  • Meal Expense? (Will be based on # of days in travel status. )*
  • Rows
  • Registration & Miscellaneous Expenses?*
  • Who is making the payment?*
  • Rows
  • Lodging?*
  • Who is making the payment?*
  • Rows
  • Should be Empty: