• 8H400 Travel Request & Approval Form

    Rev 11/7/2022
    8H400 Travel Request & Approval Form
  • Date
     - -
    2 digit month, 2 digit day, 4 digit year
  • Traveler Type:*

  • Supervisor will receive an email to electronically approve travel.

  • Start Date*
     - -
    2 digit month, 2 digit day, 4 digit year
  • Return Date*
     - -
    2 digit month, 2 digit day, 4 digit year
  • If traveling internationally, do you currently have a valid passport that will not expire before you return?*
  • Are you a speaker at a conference or presenting a paper/poster?*
  • Will a university PROCARD be used for this travel?*
  • Will you have any personal travel during the trip?*

  • If personal travel is included: The ProCard may not be used for airfare and a valid cost comparison from Concur must be obtained for what the airfare would cost if traveler were flying only on official UK business. The cost comparison must be completed and printed on the same day the airline ticket is purchased.

  • Will you miss any classes during the travel?

  • UK Travel Reimbursement policy can be found at: http://www.uky.edu/EVPFA/Controller/files/BPM/E-5-l.pdf

    To ensure coverage under UK's International Insurance plan, all university travel outside the United States, and all university travel to U.S. territories (i.e. American Samoa, Guam, Northern Mariana Islands, Puerto Rico, and U.S.
    Virgin Islands), should be registered here. https://ihss.uky.edu

  • Airfare Expenses?*
  • Who is making the payment?*

  • Concur must be used to book air travel unless special arrangements are made.

  • Airfare
    Rows
  • Ground Transportation Expenses?*
  • Who is making the payment?*
  • Ground Transportation Breakdown
    Rows
  • Meal Expense? (Will be based on # of days in travel status. )*
  • Meals
    Rows
  • Registration & Miscellaneous Expenses?*
  • Who is making the payment?*
  • Registration & Miscellaneous Expenses Estimate
    Rows
  • Lodging?*
  • Who is making the payment?*
  • Lodging Expense
    Rows
  • Should be Empty: