Internal Event/Resource Reservation Request

Internal Event/Resource Reservation Request
Event Name*
Staff Member Requesting
Staff Member Email*
Event Date*

MonthDayYear
One-timeRecurring
End Date(if applicable)

MonthDayYear
Day of Week
Please indicate the frequency of the event

WeeklyMonthlyQuarterlyOther
Event Time*

AM/PM Option

-
until

AM/PM Option
Please provide a description of the event and/or purpose of the request*
Room Reservation
Does this event require rooms on campus?*

YesNo
Will you need to reserve the entire campus?

YesNo
If no, please check all that apply

201Office LobbyVolunteer CentralVolunteer Central KitchenStudent CenterTurf FieldBasketball CourtPreschool CenterChapel*Children's CenterWorship Center*Worship Center FoyerWorship Center PatioGlobal CaféOutoor BaptistryImpakt CommonsImpakt Auditorium*Impakt KitchenSprung Auditorium*Sprung Commons/Kitchen
Children's Building Classrooms

401402404406407408409410411412All rooms
Preschool Building Classrooms

301302303304305306307308309310311312313315316All rooms
Quads

701702703-706707-710711*712*
*Currently unavailable (under remodel)
Communications Requirements
Will this event need to be on the website?*

YesNo
Will this event require promotion? (i.e. announcement, flyer, video)

YesNo
What promotion will you be needing?

Stage announcementVideoSocial MediaPoster/flyerPost CardsAnnouncement SlideOther
Childcare Requirements
Does this event require childcare?

YesNo
How many children will require childcare?
If you don't know the exact amount, please provide your best estimate
Transportation Reservation
Do you require transportation for this event?*

YesNo
Will you need a trailer?

YesNo
The trailer can only be used with the F250 and/or 2008 Van
12 Passenger Vans:

2007 Ford2008 Ford
15 Passenger Vans:

2015 Transit2019 Transit (tall)
Other:

2024 Ford F250 (5 passengers)2013 Ford Expedition (7 passengers)Golf Cart (4.5 passengers)
Is the vehicle going out of town?

YesNo
What is the destination?
Drivers must be at least 25 years of age and a member of PaulAnn
Resource Reservation
Do you need additional resources (i.e. tables, chairs, decorations)

YesNo
Please select type of resource needed

ChairsDecorationsKitchen/FoodOutdoor/Offsite EquipmentTables
If applicable, please describe in more detail the resources you require
Set Up Questions
Does this event require the facilities team to set up?*

Yes (Please provide setup details for each space being used)No - I will take care of set up/tear down
Please specify set up requirements
Is a money bag or Square reader needed?*

YesNo
Please submit the "Money Bag/Square Request" form for specific denominations or number of square readers.
If starting cash is needed, please list denominations
How many Square Readers?
What budget line will this event be charged to?
Will you need to use a sound system?

YesNo
Do you need a sound/media tech on-site during the event?

YesNo
Will you need to use microphone(s)?

YesNo
Will you need to use the video screen(s)

YesNo
Please list the rooms that will require sound, video, and/or lighting
Safety & Security
Will traffic control be required for this event?

YesNo
If yes, please select all traffic control needed

Arriving to eventLeaving from event
Will you need security for this event?

YesNo
Should be Empty:

Internal Event/Resource Reservation Request

Room Reservation

Communications Requirements

Childcare Requirements

Transportation Reservation

Resource Reservation

Set Up Questions

Safety & Security