ABOUT EVENT:
The divine purpose of PYE Con is to empower, uplift and enlighten individuals on their conscious journey. The atmosphere of this mission will be inspiring, incredible and an inevitable spiritual awakening experience that will encourage your inner being to rise to your higher consciousness.
The PYECon 2023 vendor area is located in Ambient Studios, with a standard booth being 10ft x 10ft bring a 6ft x 2ft table, 2 chairs, a wastebasket. You will receive 2 exhibitor badges good for early access and are also good for all of the main functions of PYECon itself. Vendors’ spaces are sold for $200 per standard booth (Early Bird Special) , $250 per standard booth corner (Early Bird Special), $275 (Early Bird Special) for a premium location. These Spaces will increase May 2023
PYECon Rules and Regulations: PYECon staff welcomes all exhibitors who wish to participate in the Exhibitor’s Room at PYECon 2023! The event is held at the Ambient Studios on NOV 10th - 11th 2023. We ask that all exhibitors please be respectful of decisions that the staff may have to make concerning the Location the day of the convention. We are constantly working to make the con experience great for everyone, and we may have to make changes in the initial plans. There will be dedicated volunteers and hired security available exclusively to the Location to try to prevent theft. They will be identified to the exhibitors at the convention, so if there should be any questions/problems, please contact the Safety volunteers. We will try our best to prevent problems from occurring, but we cannot plan for every contingency. Should a problem arise with another exhibitor, please speak to a volunteer coordinator.
Venue Policies: We ask that you only use masking tape or pins in fabric panels for temporary room decorations. Please do not use staples, nails, tacks or other forms of tape. Do not place stickers or paints or deface venue materials in any permanent fashion. We do not allow the open sales of any type of adult-deemed material (not limited to DVDs, VHSs, pornographic images/artwork). No adult material may be viewed, sold or distributed to minors, and we require that exhibitors not bring adult-themed material at all. PYECon reserves the right to judge the acceptability of all displays. The presence and sale of weapons is prohibited. In addition, questionable material (such as paraphernalia and images from groups such as KKK and Nazi or Nazi-like merchandise) are prohibited.
Pricing and AvailabilityVendors’ spaces in the Exhibit Hall are sold for $200 per standard booth, $250 per standard booth corner, $275 for a premium location. Plus processing fee from our payment provider. This price is not negotiable for exhibitors. Each booth price above does not include the processing fee from our payment processor, which is added upon booth selection. Exhibitors are asked not to encroach upon their neighbor’s space unless they are given permission. Exhibitors that do not arrive before Opening of the room Friday or do not give prior notice will forfeit their space. No-show spaces will be sold to available wait list patrons or other Exhibitor’ Room participants at the convention at a reduced cost (cash only). All Exhibitor payments must be made at the time of selection, or the exhibitor will forfeit their space. After the initial spaces are filled, PYECon will keep a waiting list of other interested exhibitors, to be filled either on August 1st or the day of the convention. Room set-up/space will be set up at Ambient Anyone found selling wares outside of Ambient will be asked to leave. The tables need to be 6 feet long (standard tables).
Guaranteed power, extra tables and chairs, and other resources will be available through our provider, (for purchase). Information about ordering these services will be provided to exhibitors at a later date.Reserving Multiple SpacesExhibitors are welcome to reserve multiple spaces, limit 2. If there are extra spaces available on Friday at opening, Exhibitor's participants may purchase an extra space at a reduced cost (cost determined by PYECon).Hours of Operation The Space will have operating hours from 11am to 6pm on Friday, 11am to 6pm Saturday, (note: these times are subject to change based on the necessity of room setup). The room will be locked after 8:30pm on Friday, 7:30pm on Saturday, and all exhibitors are REQUIRED to be completely cleared out of the space by 9pm on Saturday. Exhibitors cannot leave early, but are advised not to leave personal material in the room on Saturday if they leave before the room is locked. PYECon takes no personal responsibility for items stolen, but will make reasonable accommodations to prevent theft, including providing hired security.1. Exhibitors are welcome to participate in any event at the convention with the same rate and cost as a normal convention attendant. Exhibitors will be provided with two 2-day admissions per table.2. PYECon makes no guarantee as to the availability of space and reserves the right to limit. There is a possibility for more tables to become available to a exhibitor provided that there is enough space and/or dearth of payment from other exhibitors on August 1st, 2023.3. Exhibitor has read the EXHIBITOR CONTRACT TERMS AND CONDITIONS attached hereto and acknowledges that such terms and conditions are fully incorporated herein, and are binding on the parties hereto.
PYECon EXHIBITOR CONTRACTTERMS AND CONDITIONS1) Exhibitor agrees to vacate convention premises by no later than 8pm on Saturday, Nov. 11th, 2023.2) PYECon agrees to be responsible for promoting the show. PYECon makes no representations as to the number of attendees and/or customers who will be in attendance. Subletting of tables is not permitted.4) Each application will be processed on a first come - first served basis by merchandise category, with exceptions on a case-by-case basis (at the discretion of PYECon).5) Exhibitor shall be responsible for the actual setup of its displays. PYECon shall not be liable for any loss or damage to Exhibitor’s property or for any personal injury suffered by Exhibitor or any of its agents. Exhibitor will hold PYECon and the Ambient Studios harmless for any personal injury or damage to goods that may occur.6) PYECon, upon request, agrees to limited assistance in loading and unloading Exhibitor’s materials and to assist with setting up of tables. Exhibitor MUST have a hold-harmless agreement on file (available to sign at the event) with PYECon to utilize this resource.7) The following activities are prohibited in Ambient Studios at all times: Smoking or any burning of objects; sales of food or beverage products that are not pre-packaged; consumption or possession of alcoholic beverages, sales of bladed weapons, sales of 18+ material, not limited to hentai, yaoi, yuri, porn, etc. Please be aware if you bring pre-packaged food items you do so at your own risk, we will defer to any requests from the venue should they arise. All exhibitors shall have a signed copy of the PYECon Exhibitor Contract (this document) on file with PYECon. No exhibitor shall be allowed to sell merchandise or services at the convention facility without having a signed copy on file with PYECon. No party shall be allowed to sell merchandise or services outside of the space deemed “Ambient Studios” or in these areas outside of the given hours.9) Exhibitors may play audio devices at low volume. PYECon reserves the right to determine the definition of ‘low volume.’ Furthermore, PYECon reserves the right to determine what audio content may be played during the hours of operation.10) All exhibitors must claim their tables before Friday Nov. 10th, 2023 at 10AM, or send written notice of reason for being late no later than 1 week before the date. A) Booths that are cancelled within 30 days of purchase can not be refunded .B) Exhibitor agrees to hold PYECon harmless for any lost investments or revenues as a result of either (a) unclaimed or (b) cancelled table .C) If PYECon is cancelled because of an Act of God or other event beyond the control of PYECon, and the event cannot be rescheduled, PYECon will make good faith attempts to refund 50% of the amount paid.D) Any breach of the provisions of this paragraph 10 due to communication failures will be handled in a best faith manner.11) The Exhibitor agrees to comply with all municipal, state, and federal requirements, if any, in connection with all sales, including but not limited to any sales or other tax laws. Exhibitor will be responsible for all filings with state and local ordinances.12) All exhibitors will obey federal, state, and local laws and ordinances regarding the sale of material which, intentionally or unintentionally, infringes upon the trademarks or copyrights of another party. Any exhibitor selling material which infringes upon the trademark or copyright of another party may be ejected without warning and without refund. PYECon reserves the right to inspect and/or eject questionable material at any time. This includes, but is not limited to, the following products:Bootlegged videosFan-subbed videos Bootlegged (burned) audio CDs, VCDs, and DVDsBurned or Bootleg video games (e.g. Playstation, Dreamcast) Unofficial or unauthorized reproductions of product (e.g. plush, posters, prints, figures, etc) PYECon takes no responsibility for any infringing material, and will fully comply with all requests from license holders and law enforcement to inform exhibitors of infractions. Exhibitors hold all responsibility toward licensed material and having written documentation on-hand of proper license permissions.14) Exhibitors shall not display material which is deemed offensive or inappropriate. PYECon has the sole right to determine what is or is not offensive or inappropriate. Exhibitors who continue to display material which has been deemed to be offensive or inappropriate may be ejected without warning and without refund. Furthermore, exhibitors shall not sell any “adult”-deemed material at the convention, in compliance with PYECon policy, including but not limited to DVDs, doujinshi, suggestive body pillows, adult dating-simulation games and other adult material usually not for sale to customers under 18 years of age.Exhibitors who sell such materials may be ejected without warning and without refund. Failure to comply is immediate grounds for ejection without warning and without refund. PYECon reserves the right to determine if the material in question is “adult” in nature.15) Exhibitors are expected to follow the same rules of behavior as the rest of the convention attendees during off-hours. Any Exhibitor ejected from the convention during those hours must leave immediately the next morning during the set-up time.16) Exhibitors will have at thirty (30) minutes to close down for the night each evening. After the thirty minutes, the room will be locked. Under no circumstances will it re-open until the posted time the next morning.17) Exhibitor is responsible for providing its own insurance, if desirable, to protect Exhibitor and Exhibitor’s property from damage, loss, theft, harm or injury. PYECon will not obtain insurance on Exhibitor’s behalf. Exhibitor is solely responsible for its own company exhibited material, goods, samples, and other property.18) PYECon will lock the Event space after hours and provide hired security. PYECon, however, is not responsible for any loss or damage to Exhibitor’s property which may occur.19) Exhibitors shall keep all designated areas clean and will not nail, screw, or attach anything to the exhibit hall space. Exhibitors are asked to use only masking tape or pins in fabric panels to hang temporary decorations, and refrain from using staples, nails, tacks or other forms of tape. Exhibitors are not to place stickers, paints, or deface venue materials in any permanent fashion. Signs, banners and flyers may not be posted on venue property. A table will be available in a location designated by PYECon for placement of extra flyers.20) All displays, chairs, tables and merchandise must be maintained within Exhibitor’s designated area.21) Selling of items by Exhibitors on convention grounds, which includes the stated event location and adjoining facilities, their parking lots, other than the Exhibit Hall or any other designated area noted by PYECon is NOT allowed during the weekend of any PYECon event. This includes the selling of items inside hotel rooms, lobby, or its facilities (outside of specified Exhibitor rooms with full payment). Exhibitors who fail to comply will be ejected without warning and without refund. 22) Exhibitor will hold harmless PYECon and event facilities or any of their respective officers, agents, employees, members, representatives or affiliates, from any liability, damage, loss, harm, claim, or injury to property or person of the Exhibitor, Exhibitor officers, agents, employees or other persons, whether caused by the negligence of PYECon or event facilities, or from theft, fire, water, accident, or any other cause whatsoever.23) PYECon reserves the right to make changes to or amend this contract and has the final say on all matters pertaining to the use and function of the Exhibit Hall during the run of the show.