Requirements:
A WWC Inc. Travel Expense Reimbursement Form must be submitted within 10 days after attending anevent. All receipts must be included to qualify for reimbursement.
Travel/Fuel:
The total number of vehicles reimbursed shall be limited to three (3) for Royalty members (including Junior Royalty) and three (3) for costume groups.
Reimbursement for travel to events is as follows (per vehicle round trip):
Eureka Rendezvous Days - $54
Bigfork 4th of July - $29
Butte St. Patrick’s Day - $218
Spokane Lilac Festival - $178
Cranbrook Sam Steele Days - $117
Calgary Stampede - $213
Missoula UM Homecoming - $125
Lodging:
Necessary lodging shall be provided for events which are more than 100 miles from Whitefish or which require overnight stay due to event schedule. A standard room shall be provided for each of the Royalty members, unless related. Chaperones shall be expected to stay with Junior Royalty. A standard room shall be provided for the float technicians up to a total of two rooms maximum and two rooms for costume groups maximum. Any additional lodging expense must have prior approval of the board. Lodging receipts are required.
Event Packages:
Event packages must be pre-approved by the WWC Board (or the Board Chairman plus Treasurer).
Float Technicians:
A $25 per diem meal allowance may be submitted by each float technician up to four (4) total.
No other expenses are eligible for reimbursement without pre-approval by the Board.
If you have any questions regarding expense reimbursement prior to travel, please contact Josh Akey at (406)253-6320 or jtakey@gmail.com