Woodfordia Safety Induction

If you're a volunteer for the Woodford Folk Festival, please complete the induction that was sent to your email to receive your ticket.

All hazards, near misses, injuries or incidents MUST be reported. In the event of serious injury or emergency call 000 then immediately contact Management on 07 5496 1066.

Drivers must observe site speed limits of 10kph within the event precinct and 20kph outside of the event precinct.

Never block roads, emergency access points or fire hydrants, observe all signage.

You must wear PPE appropriate to your work activities and footwear is always compulsory on-site.

Illicit drugs are not permitted to be brought onto or consumed at Woodfordia. Persons believed to be under the influence of drugs or alcohol, will be refused access to the site.

All plant equipment must be 'fit for purpose' and maintained in compliance with legislation, all leads must have current electrical safety tag if used on site.

Emergency Warning Signals:

3 blasts on car horn – In the event of an accident or injury requiring assistance
Single continuous blast on car horn for 1min – In the event of a major incident where all work is required to stop immediately

First aid kits are located at the General Store, workshop, and main office. An AED in located in the main office kitchen and next to the lake entrance on the western side.

RESPONSIBILITIES

IN THE EVENT OF A MAJOR MEDICAL EMERGENCY, CALL 000
AND THEN CALL THE SITE MANAGER, CHRIS SHERVEY 0422 811 526.

ALL AMBULANCES AND EMERGENCY SERVICES VEHICLES ARE TO BE DIRECTED TO THE BOOM GATES AND GUIDED IN TO WHERE THE INJURED PERSON OR INCIDENT IS.

The Site Manager is responsible for:

Facilities issues – power, water, sewerage, hazardous substance, hired or permanent
infrastructure physical failure

Inventory – All inventory issues must be reported to the Site Manager during the event (e.g. missing hire equipment, damage and collection). In the case of theft or damage, an incident report must be completed

Traffic offences (towing)

Storm damage

Structural damage to facilities or equipment

If you are operating equipment or machinery thatrequires a valid ticket, please upload below.

Please attach your drivers licence below.

INCIDENT REPORTING

If an accident, injury or near-miss occurs whilst at work, notify the Site Supervisor or Front of House Manager immediately and an incident report will be completed.

Reporting Safety Hazards

If you see an unsafe act or a hazard, don’t be afraid to speak up.

All hazards or safety issues should be reported directly to the Site Supervisor or Front of House Manager.

Online Incident Report:

www.woodfordia.com/incidentreport

First Aid

Staff who are first aid trained are:
Sam Brown - Front of House Manager
Karen McBride - Citizenship Manager
Ben Sirl - Small Businesses Manager
Brian Maudsley - Site Supervisor
Chris Shervey - Site Manager 

First Aid kits are available to staff and visitors, locations are:

• The main office building.
• On the white bench in the main kitchen upstairs
• On top of the fridge in the back office kitchenette
  
  AED - Automatic External Defibrillator
  
  The office has one AED which is located next to the first aid box in the main kitchen and at the lake entrance on the western side.

Wear PPE appropriate to your work activities and footwear is compulsory on-site at all times.

SITE ORIENTATION

Evacuation

Familiarise yourself with access and exit points for site

Familiarise yourself with the 7 designated Assembly Areas:

1. Amphitheatre
2. Northern Neighbour
3. Hilltop Venue
4. Eastern Bloc
5. Eastern Neighbour
6. Western Neighbour
7. Southern Neighbour

In the event of an evacuation, move quickly to the designated assembly area.

Encourage others to do so as well as you move to the assembly area.

Do not stop to direct people.

Site Layout

Familiarise yourself with the site layout using the site map. Amenities are identified
clearly on the site maps, as are key facilities.

FIRE PROCEDURE

If the fire is small contact the Site Manager Chris Shervey on 0422 811 526 or the Front of House Manager Samantha Brown on 0414 678 437.

If the fire is large or uncontrollable, call 000 and then contact the Site Manager immediately to facilitate egress of emergency vehicles.

Fire extinguishers are located at The Duck, General Store and Festival Hall, as well as the main office.

IMPORTANT NUMBERS

Amanda Jackes, Festival Director – 0419 798 958

Chris Shervey, Site Manager – 0422 811 526

Ben Sirl, Small Business Manager - 0422 524 717

Karen McBride, Citizenship Manager - 0437 740 824 

Samantha Brown, Front of House Manager - 0414 678 437  

FIRST AID

There are a number of first aid kits on site:

First aid kits are located in the Duck, the Workshop and Main Office (pre- and post-event)
First Aid Tent next to General Store (during)

IN THE EVENT OF A MAJOR MEDICAL EMERGENCY, CALL 000
AND THEN CALL THE SITE MANAGER, CHRIS SHERVEY 0422 811 526.

ALL AMBULANCES AND EMERGENCY SERVICES VEHICLES ARE TO BE DIRECTED TO THE BOOM GATES AND GUIDED IN TO WHERE THE INJURED PERSON OR INCIDENT IS.

DRUG AND ALCOHOL POLICY

Woodfordia has a zero-tolerance drug and alcohol policy.

Illegal drugs will not be tolerated; persons found using or in possession of such will be asked to leave the site.

Alcohol is not to be consumed while on site. All personnel must be fit for duty.

Should you be involved in an incident, Woodfordia Inc reserves the right to conduct drug and alcohol testing.

COMING TO WOODFORDIA

It's important we know who is on site at any given time, especially in the unlikely event of a site evacuation or major incident.

Please notify Gordon (lakegkulavols@woodfordia.com, 0455 730 701) or McBride
(volunteers@woodfordia.com, 0437 740 824) at least 48 hours prior to coming on site.

If you are coming during the week, when the office is open, please stop in and say hi, sign in and do any of the required check-in procedures set out at the time.

After hours/weekends, please notify our Site Supervisor Brian upon arrival (0437 722 684) with a text to say you are here.

You will be given an gate code to access the site after hours. Please do not share this with others - we have many precious (albeit a bit dusty) things here and we want to keep them safe.

Lastly, if you are no longer able to come, please let us know - either Gordon or McBride, so they can update the 'who's on site' calendar.

SITE TRAFFIC

Site traffic signs and directions of event management personnel are to be followed at all times.

Abide by site speed limits at all times:
10km within precinct
20km outside service roads

Be aware that there may be children and cyclists on site.

SPEEDING ON SITE WILL NOT BE TOLERATED

SITE TRAFFIC (CONTINUED)

Do not ride on the back of vehicles or trailers at any time on site. The Fencing Department is the only exception – they have special training.

Vehicles are not to be parked or left standing in road or pathways. Vehicles parked in the wrong place will be towed.

Festival site grassed areas are valuable, and the greatest consideration is to be given to keeping vehicles off the grass wherever possible.

NO vehicles to be driven into venues – service road access ONLY.

Do not drive or park on grass or venue pads. The only exceptions to this are by special arrangement and as directed by Site Management specifically.

Do not overtake others by driving on grass –be patient and wait until passing on road is possible.

Light vehicles to give way to heavy vehicles AT ALL TIMES. If it’s bigger than you, GIVE WAY

ELECTRICAL EQUIPMENT & MACHINERY

Ensure all compliance tags for all electrical equipment, leads and tools are current prior to use.

Make sure that any electrical equipment you bring to site is tested prior to arrival.
When tags are absent or out of date, cease to use such equipment.

If it’s dodgy looking, even if it has a current tag, cease to use such equipment.
Be aware of your surroundings.

Machinery, vehicles and tools are in use across the site. Maintain safe operating distances and always keep your eyes open. Use a spotter if need be.

Never operate machinery, vehicles or tools without the correct license / ticket / training.

EMERGENCY WARNING SIGNALS

3 BLASTS ON CAR HORN
In the event of an incident, accident or injury requiring assistance – 3 blasts on a vehicle horn will alert people to a situation and assist them to locate the incident quickly. Go to the sound if you are nearby and can assist.

SINGLE CONTINUOUS BLAST FOR 1 MINUTE
In the advent of a major incident where all work on site is required to stop immediately.
Stop, find shade and wait for instructions from your Woodfordia staff contact.

INCIDENT REPORTING

If you are involved in an incident (or near miss), please tell us right away. This is not so that we can scold you – it’s so we can make sure that you are ok, let any interested parties know, do the necessary paperwork, and try to see how we can stop it from happening again. We aim to learn from our mistakes.

Incident reporting will be done digitally. Report directly to the Site Manager.

If you see an unsafe act or a hazard, don’t be afraid to speak up.

Incident Report Form:

www.woodfordia.com/incidentreport

UNACCEPTABLE BEHAVIOUR

Woodfordia has a zero tolerance policy for any form of bullying or violence (physical, sexual or verbal). All allegations of such behaviour will be taken seriously and investigated. Offenders will be asked to leave the site.

Woodfordia has policies and procedures in place to support those who are affected by bullying or violence. 

Willful damage to property and/or belongings or negligent behaviour will also not be tolerated.

We are grateful for your contribution to caring for Woodfordia’s Lake Gkula and we hope you have a safe and enjoyable time while volunteering.
We ask you to read, understand and agree to the following induction.

Supervisor: Brian Maudsley, Site Supervisor
Alternate Supervisor: Chris Shervey, Site Manager
Lake Lovers Manager: Christine Parfitt
Citizenship Manager: Karen McBride

Woodfordia Inc (WINC) is committed to the prevention of injury and illness at the workplace.

Report any safety or health risks to Woodfordia Management immediately.

SITE ORIENTATION

Evacuation

Familiarise yourself with access and exit points for site

Familiarise yourself with the 7 designated Assembly Areas:
1. Amphitheatre
2. Northern Neighbour
3. Hilltop Venue
4. Eastern Bloc
5. Eastern Neighbour
6. Western Neighbour
7. Southern Neighbour

In the event of an evacuation, move quickly to the designated assembly area.

Encourage others to do so as well as you move to the assembly area.

Do not stop to direct people.

Site Layout

Familiarise yourself with the site layout using the site map. Amenities are identified
clearly on the site maps, as are key facilities.

DRUG AND ALCOHOL POLICY

Woodfordia has a zero-tolerance drug and alcohol policy.

Illegal drugs will not be tolerated; persons found using or in possession of such will be asked to leave the site.

Alcohol is not to be consumed while on site. All personnel must be fit for duty.

Should you be involved in an incident, Woodfordia Inc reserves the right to conduct drug and alcohol testing.

SITE TRAFFIC

Site traffic signs and directions of event management personnel are to be followed at all times.

Abide by site speed limits at all times:
10km within precinct
20km outside service roads

Be aware that there may be children and cyclists on site.

SPEEDING ON SITE WILL NOT BE TOLERATED

ELECTRICAL SAFETY

All electrical equipment, leads and tools need to have a current compliance tag prior to use.

This includes laptop chargers but excludes mobile phone chargers, which have an adapter at the point of connection to the wall.

Make sure that any electrical equipment you bring to site is tested prior to arrival.

When tags are absent or out of date, cease to use such equipment.

INCIDENT REPORTING

If an accident, injury or near-miss occurs whilst at work, notify the Site Supervisor or Front of House Manager immediately and an incident report will be completed.

Reporting Safety Hazards

If you see an unsafe act or a hazard, don’t be afraid to speak up.

All hazards or safety issues should be reported directly to the Site Supervisor or Front of House Manager.

Online Incident Report:

www.woodfordia.com/incidentreport

UNACCEPTABLE BEHAVIOUR

Woodfordia has a zero tolerance policy for any form of bullying or violence (physical, sexual or verbal). All allegations of such behaviour will be taken seriously and investigated. Offenders will be asked to leave the site.

Woodfordia has policies and procedures in place to support those who are affected by bullying or violence.

Willful damage to property and/or belongings or negligent behaviour will also not be tolerated.

PERSONAL SAFETY AND WELLBEING

Footwear is strictly compulsory at ALL times.

Thongs, sandals or Crocs are acceptable footwear for after work – but not during work hours.
Lake Gkula Splash Patrol (observers) volunteers are allowed to wear water shoes during their shift.
QLD Health regulations require shirts and footwear be worn at all times in food preparation, serving and consumption areas. This includes the bars and kitchens.

Be Sun Smart (even if it’s cloudy and overcast)

Slip – on a shirt
Slop – on some sunscreen
Slap – on a hat
Seek – some shade
Stay hydrated (even when its cloudy). Water* is best. Avoid sugary drinks like power-aid or soda.

Remember, you are in the bush. That means be mindful of snakes, spiders and ticks. Use insect repellent and regularly check your body for unwanted insects.

No swimming in the dams. Swimming in Lake Gkula is allowed during its open times. Please follow the Guidelines and guidance of the Lake Gkula Splash Patron observers.

After hours site access – boom code: ‘check with your site contact’

Needles and syringes – If you find a needle or syringe, handle it with care and dispose of it in one of the sharps bins on site, located in amenities and ablution blocks, if you don’t feel comfortable doing so, contact a member of your team or one of the cleaning crew.

Sharps bins are located at:

Season Camp:19, 20,2 1, 37 and 38
Overnight Camp:1,3
Festival precinct: block 54, 56, 57 (opposite Festival Shop and Coopers Bar Folk Club)
OP camping: block 63 (opposite the Greenroom)
*all water on site is potable and treated to Australian Standards. 

WHAT TO DO IF YOU FEEL UNWELL

If during the festival (or build/pack down period), and you become unwell, we ask you to consider others. Speak with your Department Head and let them know as soon as possible.

If you have symptoms which could be passed on to others (eg sneezing, fever, gastro), please isolate yourself at camp until you feel better. When accessing amenities or other communal areas, please consider wearing a mask and practice hand hygiene to reduce the risk of transmission to your fellow crew members. Please also notify first aid 0499 849 318.

If your symptoms persist and worsen, we ask you to please leave site to get well and recover, and notify your manager or Vollywood immediately so they can work to find a replacement. Please also notify first aid 0499 849 318.

You might consider bringing your own rapid antigen test and mask.

CAMPING AREAS

No campfires.

Camping areas are quiet areas – no noise in the campgrounds after 10pm.

Please only camp in designated areas - check with Chris, Brian or McBride if you are unsure where these are.

You are welcome to come and camp the day before you you do your lake lookeraftering, as well as stay till the day after.

You will need to bring your own camping and cooking equipment.

Please leave your campsite cleaner than you found it - the Woodfordia wildlife thank you from the bottom of their unharmed bellies.

LAKE GKULA SAFETY GUIDELINES
To Protect Yourself and Others 

• Please only swim during daylight hours. 
• We don’t swim alone, always a minimum of two adults. 
• Anyone under 15 needs to be accompanied by an adult. Kids 5 or under should be within arm's reach of an adult. 
• There are changing depths and hidden hazards. Go slow and explore. 
• Diving is dangerous, please don’t. You may jump off the one designated ‘jumping rock’.
• Please no breathing holding games – we are not fish. 

To Protect Lake Gkula 

• To protect our aquatic creatures please be 100% free of cosmetics and sunscreens (including deodorants and wound treatments unless all ingredients are certified organic/reef friendly/100% zinc) and please don’t take a leak in Lake Gkula. 
• Please do not swim if you have communicable disease or gastro-like symptoms. The water in the lake is not disinfected. 
• Please only enter and exit water from the beaches. 
• Lake Gkula must be free of floatation devices, water inflatables and toys and all other plastics 
• Protect the little creatures, please don’t move rocks – even little ones. 
• Thanks for removing any algae that is floating. 

Respecting All 

• Please wear swimmers, no topless or bottomless swimming thanks 
• Please no alcohol or glass in the lake precinct.
• Report all incidents and misconduct. 
• In a group, its important everyone knows these rules. 

FIRE

Please no fires in the campgrounds.

If there is a large or uncontrollable fire, call 000
and then contact Chris Shervey, 0422 811 526

MEDICAL AND FIRST AID

While taking care of the lake is a fairly low-risk activity, sometimes, things can go wrong and people can get hurt. We hope that you work safely and this does not happen to you.

In the event of a major medical emergency
CALL 000
then call the Site Supervisor Brian so he can organise entry

First aid kits are available for you to treat your minor injuries are located at the:

• main office
• workshop
• lake lookerafterers (temp) office situated behind the General Store

If it's not a major medical emergency, but beyond self-administered first aid, the nearest medical centres are situation in the town of Woodford. Both are open Monday - Friday 8am - 5pm

Woodford Family Medical Centre (Bulk Billing available) - 64 Archer Street, Woodford, 07 5434 5000

Woodford Doctors - 71-75 Archer Street (Woolworths plaza), Woodford, 07 5422 9399

The nearest hospital is in Caboolture 97/120 McKean St, Caboolture QLD 4510

FIRST AID

First aid kits are located at the Main Office, the Duck, the workshop, in Woodfordia site vehicles, the General Store and the donger behind General Store.

IN THE EVENT OF A MAJOR MEDICAL EMERGENCY, CALL 000
AND THEN CALL THE SITE MANAGER, CHRIS SHERVEY 0422 811 526.

ALL AMBULANCES AND EMERGENCY SERVICES VEHICLES ARE TO BE DIRECTED TO THE BOOM GATES AND GUIDED IN TO WHERE THE INJURED PERSON OR INCIDENT IS.

SITE ORIENTATION

Evacuation

Familiarise yourself with access and exit points for site
Familiarise yourself with the 7 designated Assembly Areas:
1. Amphitheatre
2. Northern Neighbour
3. Hilltop Venue
4. Eastern Bloc
5. Eastern Neighbour
6. Western Neighbour
7. Southern Neighbour

In the event of an evacuation, move quickly to the designated assembly area.
Encourage others to do so as well as you move to the assembly area.
Do not stop to direct people.

Site Layout

Familiarise yourself with the site layout using the site map. Amenities are identified
clearly on the site maps, as are key facilities.

SITE TRAFFIC

Site traffic signs and directions of event management personnel are to be followed at all times.

Abide by site speed limits at all times:
10km within precinct
20km outside service roads

Be aware that there may be children and cyclists on site.

SPEEDING ON SITE WILL NOT BE TOLERATED

IMPORTANT NUMBERS

Amanda Jackes, Festival Director – 0419 798 958

Chris Shervey, Site Manager – 0422 811 526

Brian Maudsley, Site Supervisor - 0437 722 684

Ben Sirl, Small Business Manager - 0422 524 717

Karen McBride, Citizenship Manager - 0437 740 824 

Samantha Brown, Front of House Manager - 0414 678 437 

PERSONAL SAFETY AND WELLBEING

Footwear is strictly compulsory at ALL times.

Thongs, sandals or Crocs are acceptable footwear for after work – but not during work hours.
Lake Gkula Splash Patrol (observers) volunteers are allowed to wear water shoes during their shift.
QLD Health regulations require shirts and footwear be worn at all times in food preparation, serving and consumption areas. This includes the bars and kitchens.

Be Sun Smart (even if it’s cloudy and overcast)

Slip – on a shirt
Slop – on some sunscreen
Slap – on a hat
Seek – some shade
Stay hydrated (even when its cloudy). Water* is best. Avoid sugary drinks like power-aid or soda.

Remember, you are in the bush. That means be mindful of snakes, spiders and ticks. Use insect repellent and regularly check your body for unwanted insects.

No swimming in the dams. Swimming in Lake Gkula is allowed during its open times. Please follow the Guidelines and guidance of the Lake Gkula Splash Patron observers.

After hours site access – boom code: ‘check with your site contact’

Needles and syringes – If you find a needle or syringe, handle it with care and dispose of it in one of the sharps bins on site, located in amenities and ablution blocks, if you don’t feel comfortable doing so, contact a member of your team or one of the cleaning crew.

Sharps bins are located at:

Season Camp:19, 20,2 1, 37 and 38
Overnight Camp:1,3
Festival precinct: block 54, 56, 57 (opposite Festival Shop and Coopers Bar Folk Club)
OP camping: block 63 (opposite the Greenroom)
*all water on site is potable and treated to Australian Standards. 

WHAT TO DO IF YOU FEEL UNWELL

If during the festival (or build/pack down period), and you become unwell, we ask you to consider others. Speak with your Department Head and let them know as soon as possible.

If you have symptoms which could be passed on to others (eg sneezing, fever, gastro), please isolate yourself at camp until you feel better. When accessing amenities or other communal areas, please consider wearing a mask and practice hand hygiene to reduce the risk of transmission to your fellow crew members. Please also notify first aid 0499 849 318.

If your symptoms persist and worsen, we ask you to please leave site to get well and recover, and notify your manager or Vollywood immediately so they can work to find a replacement. Please also notify first aid 0499 849 318.

You might consider bringing your own rapid antigen test and mask.

CAMPING AREAS

No campfires.

Camping areas are quiet areas – no noise in the campgrounds after 10pm.

If there is a large or uncontrollable fire, call 000
and then contact Chris Shervey, 0422 811 526

LAKE GKULA SAFETY GUIDELINES

To Protect Yourself and Others 

• Please only swim during daylight hours. 
  We don’t swim alone, always a minimum of two adults. 
  Anyone under 15 needs to be accompanied by an adult. Kids 5 or under should be within arm's reach of an adult. 
  There are changing depths and hidden hazards. Go slow and explore. 
  Diving is dangerous, please don’t. You may jump off the one designated ‘jumping rock’.
  Please no breathing holding games – we are not fish. 
   

To Protect Lake Gkula 

• To protect our aquatic creatures please be 100% free of cosmetics and sunscreens (including deodorants and wound treatments unless all ingredients are certified organic/reef friendly/100% zinc) and please don’t take a leak in Lake Gkula. 
• Please do not swim if you have communicable disease or gastro-like symptoms. The water in the lake is not disinfected. 
• Please only enter and exit water from the beaches. 
  Lake Gkula must be free of floatation devices, water inflatables and toys and all other plastics 
• Protect the little creatures, please don’t move rocks – even little ones. 
• Thanks for removing any algae that is floating. 

Respecting All 

• Please wear swimmers, no topless or bottomless swimming thanks 
• Please no alcohol or glass in the lake precinct.
• Report all incidents and misconduct. 
• In a group, its important everyone knows these rules. 

FIRE PROCEDURE

If the fire is small contact the Site Manager Chris Shervey on 0422 811 526 or the Front of House Manager Samantha Brown on 0414 678 437.

If the fire is large or uncontrollable, call 000 and then contact the Site Manager immediately to facilitate egress of emergency vehicles.

Fire extinguishers are located at The Duck, General Store and Festival Hall, as well as the main office.

Report all hazards, near misses, injuries or incidents. In the event of serious injury or emergency call 000 then immediately contact the Site Manager 0422 811 526.

Wear PPE appropriate to your work activities and footwear is compulsory on-site at all times. 

All plant equipment must be 'fit for purpose' and maintained in compliance with legislation, all leads must have current electrical safety tag if used on site 

SITE ORIENTATION

Evacuation

Familiarise yourself with access and exit points for site

Familiarise yourself with the 7 designated Assembly Areas:
1. Amphitheatre
2. Northern Neighbour
3. Hilltop Venue
4. Eastern Bloc
5. Eastern Neighbour
6. Western Neighbour
7. Southern Neighbour

In the event of an evacuation, move quickly to the designated assembly area.

Encourage others to do so as well as you move to the assembly area.

Do not stop to direct people.

Site Layout

Familiarise yourself with the site layout using the site map. Amenities are identified
clearly on the site maps, as are key facilities.

FIRST AID

At least one person attending must be first aid and CPR trained.

In the event of an emergency
CALL 000

If Woodfordia Management is on-site, call them immediately to advise of the incident.

Meet ambulance at the boom gate.

Complete an incident report and submit it to Woodfordia Inc.

SITE TRAFFIC

Site traffic signs and directions of event management personnel are to be followed at all times.

Abide by site speed limits at all times:

10km within precinct

20km outside service roads

Be aware that there may be children and cyclists on site.

SPEEDING ON SITE WILL NOT BE TOLERATED

IMPORTANT NUMBERS 

Amanda Jackes, Festival Director – 0419 798 958

Chris Shervey, Site Manager – 0422 811 526

Ben Sirl, Small Business Manager - 0422 524 717

Karen McBride, Citizenship Manager - 0437 740 824 

Samantha Brown, Front of House Manager - 0414 678 437 

Brian Maudsley, Site Supervisor - 0437 722 684

PERSONAL SAFETY AND WELLBEING

Footwear is strictly compulsory at ALL times.

Thongs, sandals or Crocs are acceptable footwear for after work – but not during work hours.
Lake Gkula Splash Patrol (observers) volunteers are allowed to wear water shoes during their shift.
QLD Health regulations require shirts and footwear be worn at all times in food preparation, serving and consumption areas. This includes the bars and kitchens.

Be Sun Smart (even if it’s cloudy and overcast)

Slip – on a shirt
Slop – on some sunscreen
Slap – on a hat
Seek – some shade
Stay hydrated (even when its cloudy). Water* is best. Avoid sugary drinks like power-aid or soda.

Remember, you are in the bush. That means be mindful of snakes, spiders and ticks. Use insect repellent and regularly check your body for unwanted insects.

No swimming in the dams. Swimming in Lake Gkula is allowed during its open times. Please follow the Guidelines and guidance of the Lake Gkula Splash Patron observers.

After hours site access – boom code: ‘check with your site contact’

Needles and syringes – If you find a needle or syringe, handle it with care and dispose of it in one of the sharps bins on site, located in amenities and ablution blocks, if you don’t feel comfortable doing so, contact a member of your team or one of the cleaning crew.

Sharps bins are located at:

Season Camp:19, 20,2 1, 37 and 38
Overnight Camp:1,3
Festival precinct: block 54, 56, 57 (opposite Festival Shop and Coopers Bar Folk Club)
OP camping: block 63 (opposite the Greenroom)
*all water on site is potable and treated to Australian Standards. 

WHAT TO DO IF YOU FEEL UNWELL

If during the festival (or build/pack down period), and you become unwell, we ask you to consider others. Speak with your Department Head and let them know as soon as possible.

If you have symptoms which could be passed on to others (eg sneezing, fever, gastro), please isolate yourself at camp until you feel better. When accessing amenities or other communal areas, please consider wearing a mask and practice hand hygiene to reduce the risk of transmission to your fellow crew members. Please also notify first aid 0499 849 318.

If your symptoms persist and worsen, we ask you to please leave site to get well and recover, and notify your manager or Vollywood immediately so they can work to find a replacement. Please also notify first aid 0499 849 318.

You might consider bringing your own rapid antigen test and mask.

LAKE GKULA SAFETY GUIDELINES

To Protect Yourself and Others 

• Please only swim during daylight hours. 
• We don’t swim alone, always a minimum of two adults. 
• Anyone under 15 needs to be accompanied by an adult. Kids 5 or under should be within arm's reach of an adult. 
• There are changing depths and hidden hazards. Go slow and explore. 
• Diving is dangerous, please don’t. You may jump off the one designated ‘jumping rock’.
• Please no breathing holding games – we are not fish. 
   

To Protect Lake Gkula 

• To protect our aquatic creatures please be 100% free of cosmetics and sunscreens (including deodorants and wound treatments unless all ingredients are certified organic/reef friendly/100% zinc) and please don’t take a leak in Lake Gkula. 
• Please do not swim if you have communicable disease or gastro-like symptoms. The water in the lake is not disinfected. 
• Please only enter and exit water from the beaches. 
• Lake Gkula must be free of floatation devices, water inflatables and toys and all other plastics 
• Protect the little creatures, please don’t move rocks – even little ones. 
• Thanks for removing any algae that is floating. 

Respecting All 

• Please wear swimmers, no topless or bottomless swimming thanks 
• Please no alcohol or glass in the lake precinct.
• Report all incidents and misconduct. 
• In a group, its important everyone knows these rules. 

FIRE PROCEDURE

If the fire is small contact the Site Manager Chris Shervey on 0422 811 526 or the Front of House Manager Samantha Brown on 0414 678 437.

If the fire is large or uncontrollable, call 000 and then contact the Site Manager immediately to facilitate egress of emergency vehicles.

Fire extinguishers are located at The Duck, General Store and Festival Hall, as well as the main office.

Report all hazards, near misses, injuries or incidents. In the event of serious injury or emergency call 000 then immediately contact the Site Manager 0422 811 526.

INCIDENT REPORTING

If you are involved in an incident (or near miss), please tell us right away. This is not so that we can scold you – it’s so we can make sure that you are ok, let any interested parties know, do the necessary paperwork, and try to see how we can stop it from happening again. We aim to learn from our mistakes.

Incident reporting will be done digitally. Report directly to the Site Manager.

If you see an unsafe act or a hazard, don’t be afraid to speak up.

Incident Report Form:

www.woodfordia.com/incidentreport

DRUG AND ALCOHOL POLICY

Woodfordia has a zero-tolerance drug and alcohol policy.

Illegal drugs will not be tolerated; persons found using or in possession of such will be asked to leave the site.

Alcohol is not to be consumed while on site. All personnel must be fit for duty.

Should you be involved in an incident, Woodfordia Inc reserves the right to conduct drug and alcohol testing.

Illicit drugs are not permitted to be brought onto or consumed at Woodfordia. Please do not work under the influence of alcohol or drugs.

UNACCEPTABLE BEHAVIOUR

Woodfordia has a zero tolerance policy for any form of bullying or violence (physical, sexual or verbal). All allegations of such behaviour will be taken seriously and investigated. Offenders will be asked to leave the site.

Woodfordia has policies and procedures in place to support those who are affected by bullying or violence.

Willful damage to property and/or belongings or negligent behaviour will also not be tolerated.

PERSONAL SAFETY AND WELLBEING

Footwear is strictly compulsory at ALL times.

Thongs, sandals or Crocs are acceptable footwear for after work – but not during work hours.
Lake Gkula Splash Patrol (observers) volunteers are allowed to wear water shoes during their shift.
QLD Health regulations require shirts and footwear be worn at all times in food preparation, serving and consumption areas. This includes the bars and kitchens.

Be Sun Smart (even if it’s cloudy and overcast)

Slip – on a shirt
Slop – on some sunscreen
Slap – on a hat
Seek – some shade
Stay hydrated (even when its cloudy). Water* is best. Avoid sugary drinks like power-aid or soda.

Remember, you are in the bush. That means be mindful of snakes, spiders and ticks. Use insect repellent and regularly check your body for unwanted insects.

No swimming in the dams. Swimming in Lake Gkula is allowed during its open times. Please follow the Guidelines and guidance of the Lake Gkula Splash Patron observers.

After hours site access – boom code: ‘check with your site contact’

Needles and syringes – If you find a needle or syringe, handle it with care and dispose of it in one of the sharps bins on site, located in amenities and ablution blocks, if you don’t feel comfortable doing so, contact a member of your team or one of the cleaning crew.

Sharps bins are located at:

Season Camp:19, 20,2 1, 37 and 38
Overnight Camp:1,3
Festival precinct: block 54, 56, 57 (opposite Festival Shop and Coopers Bar Folk Club)
OP camping: block 63 (opposite the Greenroom)
*all water on site is potable and treated to Australian Standards. 

WHAT TO DO IF YOU FEEL UNWELL

If during the festival (or build/pack down period), and you become unwell, we ask you to consider others. Speak with your Department Head and let them know as soon as possible.

If you have symptoms which could be passed on to others (eg sneezing, fever, gastro), please isolate yourself at camp until you feel better. When accessing amenities or other communal areas, please consider wearing a mask and practice hand hygiene to reduce the risk of transmission to your fellow crew members. Please also notify first aid 0499 849 318.

If your symptoms persist and worsen, we ask you to please leave site to get well and recover, and notify your manager or Vollywood immediately so they can work to find a replacement. Please also notify first aid 0499 849 318.

You might consider bringing your own rapid antigen test and mask.

FIRE and EVACUATION

Woodfordia office has an emergency evacuation procedure in place, a brief training induction will be given on commencement of your work by the Front of House Manager.

Evacuation instruction will include:

• Building escape routes and map locations
• Procedure for conducting an evacuation
• Locating fire fighting equipment
• Method of operating fire fighting equipment
• The method used to activate the fire alarm
• Making an announcement
• Fire warden duties
• Contacting the fire service
• Emergency assembly areas
• Once the training has been completed, your name will be recorded in a training log.

Fire Evacuation Procedure

On hearing an evacuation alarm/siren, or on the instruction of emergency control personnel or office fire warden, immediately cease all activity and secure personal valuables.

Assist any person in immediate danger, but only if safe to do so.

If practical, and only if safe to do so, secure any activity or process that may become hazardous or suffer damage if left unattended as a consequence of evacuation.

Act in accordance with directions given by the office fire warden or emergency control personnel and evacuate the building immediately.

Assist with the general evacuation if directed to do so by the office warden or emergency control personnel.

Assist with the evacuation of disabled occupants.

Move calmly to the nominated evacuation assembly area and do not leave the evacuation assembly area until the all-clear has been given.

Follow the instructions of relevant emergency services personnel.

Do not re-enter the building until the 'ALL CLEAR' has been given by the Chief Fire Warden

Role Position
Chief Fire Warden Sam Brown - Front of House Manager
Deputy Fire Warden Karen McBride - Citizenship Manager
Fire Warden Ben Sirl - Small Business Manager

Emergency Assembly Area
South - Front of the office car park

Critical Incident Management

A critical incident is any event or circumstance that causes normally stable and healthy people to experience unusually strong emotional or physical distress which has the potential to interfere with their ability to function at the time of the event or later.

Critical Incidents may include:

• Bomb Threat
• Armed Confrontation
• Robbery
• Violence in waiting area/office grounds/buildings
• Angry/aggressive client
• Telephone harassment
• Accident/s
• Assault
• Hostage situation
• Disappearance of worker
• Motor vehicle accident

Contact the Front of House Manager or General Manager to report any critical incidents

COMMUNICATION

Communication lists are distributed outlining Department Head contact information and important contacts. These are for Woodfordia purposes only and should not be shared with others, out of respect for peoples privacy and in line with the Privacy Act 1988.

TRAFFIC and PARKING

Site traffic signs and directions of management personnel are to be followed at all times.

Abide by site speed limits at all times:
10km within precinct
20km outside service roads
Be aware that there may be children, wildlife and/or cyclists on site.

SPEEDING ON SITE WILL NOT BE TOLERATED

1. Park at the front office before the boom gate only
2. Do not park in signed or reserved parking spaces
3. Please obey speed signs and drive slowly to reduce dust and protect wildlife

MANUAL HANDLING & ERGONOMICS

This is the name given to all activities where a person moves or prevents movement in an object by use of their hands and arms.

Manual handling covers the obvious activities of lifting, carrying, pushing, pulling and sliding. It also includes the less obvious ones like typing, cooking, painting and car repairs.

Performing a seemingly easy task in a posture that magnifies the effective load on the body can cause problems.

Sprains and strains come from overloading some part of the muscle joint ligament system of the body.

Please remember:

• Get help to lift objects that are too heavy for you
• Plan ahead when lifting jobs are necessary
• Never twist or turn suddenly whilst carrying a heavy load
• Make sure your path is clear and be careful of your footing
• Lift with the knees, not your back
• Following these simple rules reduces your risk of injury to your back.