2025 Conference Vendor Form

Booth Fees

SPONSOR $800

BENEFITS

Three-minute presentation during lunch
Full-page advertisement inside program notebook
1 exhibit booth
4 conference registrations
Name on Exhibitors List
Lunch on Thursday and Friday

SINGLE BOOTH - $200

BENEFITS

Exhibit Hall booth
2 Conference Registrations
Name on Exhibitors List
Lunch on Thursday and Friday

DOUBLE BOOTH -$400

BENEFITS

Exhibit Hall booth
4 Conference Registrations
Name on Exhibitors List
Lunch on Thursday and Friday

EXHIBITOR BOOTHS

Booths will encompass an 8’x10’ area with a 6’ table per booth, along with two chairs.  Exhibitors must be present at their booth during each session break. 

BOOTH SCHEDULE

Wednesday, April 23

9:30 a.m-11:30 a.m.-Vendor load in and set up
12:30 p.m.-Exhibit Hall opens
1:15-2:30 p.m.-Early Bird Workshop 1
2:45-4:00 p.m.-Early Bird Workshop 2
4:00-7:00 p.m.-Dinner on your own
7:00-8:30 p.m.-Smoky Mountain Welcome

Thursday, April 24

7:00-8:00 a.m. Breakfast @ Hotel, if staying at the Ramsey
8:30-9:30 a.m. General Session
9:40-10:40 a.m. Workshop 1
10:50-11:50 a.m. Workshop 2
12:00-1:00 p.m. Lunch
1:00-2:00 p.m. Workshop 3
2:10-3:10 p.m. Workshop 4
3:10 p.m.-Exhibit area closed for evening

Friday, April 25
7:00-8:00 a.m. Breakfast @ Hotel, if staying at the Ramsey
8:30-9:30 a.m. General Session
9:40-10:40 a.m. Workshop 5
10:50 a.m.-11:50 p.m. Workshop 6
12:00-1:00 p.m. Lunch
1:00-2:00 p.m. Workshop 7 
2:10-3:10 p.m. Workshop 8 
3:20-Business Meeting
4:00 p.m.-Tear down and load out

Exhibit Hall will be open throughout the entire conference for participants to stop by.

Refund Policy

If you find that you must cancel your registration, the following policy will apply:

On or before March 19 – full refund less $50 administration fee.

Between March 20 – March 25 – 50% refund of registration fee.

After March 26 will receive no refund.

 

Your participation is vital to the success of our conference and to our mission to serve and equip not only ministry assistants but also to the churches we serve.  Thank you for being a part of this event.  Please read and sign below to indicate your understanding of this year’s operating procedures. 

• I agree and understand that an active interaction with our guests is vital to the success of this event. As such all booths must be actively staffed during published operating hours.  
• I agree and understand that all booths must remain in place and actively staffed until vendor hall closes on Friday, April 26 at 4:00. At that time, booths may be packed up and removed but not before.  If special circumstances require an early departure, please make arrangements with us in advance.  
• I agree and understand that I must confine my displays, activities, etc, to the space allocated to me and not move chairs, tables, etc. into the aisles or booths adjacent to mine. 
• I agree and understand that water, coffee and light snacks may be consumed in my booth.  Meals and larger snacks will need to be consumed in appropriate areas.
• I agree and understand that all displays will be in publicly accessible areas and cannot be secured; therefore I am solely responsible for my personal possessions, equipment, and devices at all times. 
• As an exhibitor, you agree to indemnify and hold harmless the National Association of Ministry Assistants, it’s officer board and the convention center for all damages, losses, costs and expenses incurred or suffered by the Exhibitor, as relates to any acts of omission or commission by the NAMA Board or the Ramsey Hotel and Convention Center.  
• I agree to the following cancellation policy. 

On or before March 19 – full refund less $50 administration fee.

Between March 20 – March 25 – 50% refund of registration fee.

After March 26 will receive no refund.