Salisbury Special Event Permit Application

Special Event Permit Application
Will your event be held at the Bell Tower Green?*

YesNo
This application should be used for all Special Events unless it applies to the Bell Tower Green. Since you selected "yes" and your event is being held at the Bell Tower Green, you must complete the Parks and Recreation Bell Tower Green Use Agreement (PDF). Select the link to open the PDF, then print and complete the application. For more information, visit https://belltowergreen.com/park-information/
This application should be used for all Special Events that are NOT held at the Bell Tower Green. Since you selected "no" and are not holding your event at the Bell Tower Green, please review the information provided on this page and then continue with your application.
Permit Guide Overview
HOW IT WORKS
Depending on the type of event you or your organization are hosting, the process may vary. As we begin reviewing and processing your materials, we will be in contact with you to provide updates, recommendations, and/or requests for additional information. This process is a collaboration between several City departments are your organization, and you may be contacted individually by these departments if they have specific questions or concerns about your event.

DATE REQUESTS
Event date and facility location requests will be handled on a first-come, first-served basis. The requested date will be held only after the Special Event Application has been submitted with the appropriate fee.

HOW LONG WILL IT TAKE?
Depending on the request, the process can take anywhere from two weeks to a few months to complete. The earlier a request and be submitted the more time City staff will have to work with you to provide feedback and to meet your needs.

PARKS AND RECREATION EVENTS
Bell Tower Green applicants must complete the Bell Tower Green Usage Agreement. If you plan to hold your event at any of our City-owned recreation facilities or City-owned Parks, please contact the appropriate division or facility manager within the Salisbury Parks and Recreation Department to coordinate the use of the ball fields or shelter rentals. All other events held in the parks should use this application. If you have any questions about the use of the Parks and Recreation facilities please call (704) 638-5291.

CANCELLATION POLICY
Should Event Organizer, for any reason, cancel its event it must provide a written notice of cancellation no later than 7 days before the event. All permit fees are non-refundable. Permits will remain valid for 90 days for any event that is postponed and rescheduled. All parties shall be excused from performance and shall not be in default to the extent that the failure to perform such obligation is due to a Natural Force Majeure Event.

APPLICATION SUBMISSION
Special Event Permit Applications must be completed through this online form. Limited hard copy applications are available.

Attention: Special Events Permits
Salisbury Fire Department Station 1
514 East Innes Street
Salisbury, NC 28144

For more information please contact (704) 638-4452 or SpecialEvents@salisburync.gov. Thank you for contributing to the vitality of our community and best wishes for a successful event.
Definitions
City of Salisbury code provides the following definitions used in making application for a permit:

Organized Event: an activity involving the use of, or having impact upon, public property, public facilities, parks, sidewalks, or public roadways in a manner that varies from its current use. Organized events include:

Neighborhood Events: small-scale organized activities that close local-service residential right-of-ways. These gatherings are initiated by local residents and are intended only for the neighborhood residents and their guests and may be held on public areas.

Parades, Races, and Walks: organized activities following a set course that involve full or partial temporary right-of way -closure with 10 or more people and/or three or more vehicles in participation.

Public Street Festival: are organized events held by restaurants, food service establishment, business, winery and any other for-profit organizations where alcoholic beverages are sold and are regulated under section 22-151 or section 22-152.

Security and Safety Plan: a planning framework to assist with identifying emergency access, crowd managers, emergency notification methods, and how organizers will deal with emergencies. Details of the plan include number of officers required to ensure event security, first-aid and medical assistance stations, and event organizer responsibilities.

Special Events: refers to activities conducted in public areas which (i) are engaged in by ten (10) or more people and (ii) are not Demonstrations. The term Special Event shall be construed to a private organization celebration or sponsored event that is held in or on public areas that may require temporary right-of-way closure.

Other Events: any other event not otherwise identified above.

ABC License: any event governed by this procedure that involves or includes serving alcoholic beverages and requires by law or ordinance an ABC permit or license.

Crowd Manager: person designated to review a crowd management plan and measures to implement crowd control with the jurisdiction to plan for the movement and assembly of people in a safe manner.

Fees: cost paid by the organizer or sponsor for application, use of City of Salisbury services, and other city incurred expenses to hold organized activities.

Event Organizer or Sponsor: shall mean the person who organizes, conducts, or intends to conduct a general, neighborhood, special, or parade, race or walk event or demonstration and is responsibly under a permit for ensuring the activity will be conducted in accordance with these regulations.

Parks: publically maintained recreation or park facility

Public Area: streets, sidewalks, alleys, lanes, walkways, highways, right of way, greenways, plazas, or squares owned or maintained by any governmental entity.

Temporary Right-of-Way Closures: Closing or restricting vehicle or foot traffic by blocking customary use of any public street or sidewalk for an organized activity, demonstration, or other reason.

Timeline and Fee Schedule

Depending on the request, the process can take up to one month to complete. The earlier a request can be submitted the more time City staff will have to work with you to provide feedback and to meet your needs. The fee is to be paid upon submission of the application and is a non-refundable processing fee.

Event Type	Deadline	Fee
Parade	60 Days	$50.00
Foot/Bike Race Event 5K and under	60 Days	$50.00
Foot/Bike Race Event over 5K	60 Days	$50.00
Right-of-Way Closure	60 Days	$50.00
Neighborhood Event	60 Days	$50.00
Special Event	60 Days	$50.00
Public Street Festival	60 Days	$50.00
Picketing - Exempt from Special Event Ordinance	Notify Police Department	No Charge
Demonstration - Exempt from Special Event Ordinance	Notify Police Department	No Charge
Other	60 Days	$50.00

**The N.C. Department of Transportation requires organizations who wish to hold a special event requiring a road, lane, and/or shoulder closure to submit an application to the appropriate Division Engineer(s) at least sixty (60) days prior to the scheduled beginning of the event. If you are unsure if the street you would like to use is State or City maintained, please call our Engineering Department at (704) 638-5200, and staff will verify for you.

Does the event fall into categories "Picketing" or "Demonstration"?*

YesNo

Applicant and Event Organizer Information
Company Name*
Event Organizer Name*

First NameLast Name
Type of Organization*

CorporationLLCNon-Profit/Charitable EventIndividual
Mailing Address (Please do not use a P.O. Box, the application will be delayed until a proper address is received.)*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Email*
example@example.com
Primary Phone*

Area CodePhone Number
Cell Phone

Area CodePhone Number
Fax Number

Area CodePhone Number
Website Address
Does you have a secondary event organizer?*

YesNo
Secondary Organizer Name

First NameLast Name
Secondary Organizer Primary Phone

Area CodePhone Number
Secondary Organizer Cell Phone

Area CodePhone Number
Secondary Organizer Fax Number

Area CodePhone Number
Secondary Organizer Email
example@example.com
Will the on-site contact be someone other than the event organizer?*

YesNo
On-Site Contact Name*
On-Site Contact Phone Number*

Area CodePhone Number

Event Description
Event Name*
Please provide a description of your event:*

0/0
Event Set Up*
Actual Event*
Event Tear Down*
Is there an admission fee?*

YesNo
How much is the admission fee? Please provide any varying price points, such as Adult/Child or Early Admission.
What is anticipated attendance? Please provide overall and daily numbers.*
What was the previous year's attendance (if applicable)? Please provide overall and daily numbers.

Site Plans
All applicants are required to submit a Site Plan/Map showing:
- property boundaries
- existing and proposed structure(s) such as cooking station(s), food table(s), stage(s)
- parking
- landscaping
- 14 foot area for emergency vehicle access
- street closures
- barricades
- designated alcohol serving areas, if applicable
(NOTE: If you need assistance with this please contact SpecialEvents@salisburync.gov)
Upload Site Plan/Map*

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Notification of Temporary Street Closures
As part of the permit process, Event Organizer is responsible for notification of adjacent property owners if road closures are involved during business operating hours.
Will this event require temporary street closures?*

YesNo
Temporary Street Closure(s)*
Street Name(s) & Block(s):*
Name of Party responsible for Notifying Business Owners:*
The following form must be completed and submitted via email to SpecialEvents@salisburync.gov no later than 15 days prior to the event:
Addendum A: Notification of intent to temporarily close street (PDF)

(The link to this document will also be included in your emailed copy of this application.)
The following form must be downloaded, completed and then a copy uploaded to this application:
Addendum C: NCDOT Special Event Request Form - Temporary Street Closures (PDF)
Upload a completed copy of Addendum C: NCDOT Special Event Request Form - Temporary Street Closures*

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Staging Details
Will any of the following items be used at the event? (mark all that apply)

Amplified MusicLive EntertainmentLoud SpeakerStage
Copies of the Insurance Binder or Certificate of Liability Insurance covering the above equipment must be sent to SpecialEvents@salisburync.gov no later than 15 days prior to the event.
You can upload a copy of the Insurance Binder or Certificate of Liability Insurance here if available at this time:

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Parking Details
Will this event require parking arrangements?*

YesNo
Organizers should ensure that parking does not obstruct emergency vehicles and that no less than 14 feet right of way is provided.
Describe the event's parking arrangements:*
Please describe VIP, Event Staff and/or Volunteer Parking arrangements. (These will also need to be shown on a map)*
If applicable, you can upload a map of parking arrangements here:

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Shuttle Services
Will a Shuttle Service be provided from parking areas to the event?*

YesNo
Please describe the shuttle plan. (Please indicate pick-up and drop-off location(s) on the Site Plan/Map.)*
If a shuttle service will be used, copies of the Insurance Binder or Certificate of Liability Insurance Certificate must be must be sent to SpecialEvents@salisburync.gov no later than 15 days prior to event.
You can upload a copy of the Insurance Binder or Certificate of Liability Insurance here if available at this time:

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Shuttle Service Company Name*
Shuttle Service Contact Name*

First NameLast Name
Shuttle Service Contact Primary Phone*

Area CodePhone Number
Shuttle Service Contact Cell Phone

Area CodePhone Number
Shuttle Service Fax Number

Area CodePhone Number
Shuttle Service Contact Email*
example@example.com

Restrooms and Sanitation
Will the Event Organizer provide portable restroom facilities?*

YesNo
Some events will require the presence of portable restrooms and/or the use of these items may require the Event Organizer to meet ADA regulations. Please contact a rental company to determine the number of stations required baded on the standard attendance to restroom ratio.
Rental Company Name*
Rental Company Contact Name*

First NameLast Name
Rental Company Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Rental Company Primary Phone*

Area CodePhone Number
Rental Company Cell Phone

Area CodePhone Number
Rental Company Fax Number

Area CodePhone Number
Rental Company Contact Email*
example@example.com

Barricades and Cones / Waste Removal
Barricades and Cones

In order to ensure the safety of our citizens and participants of vents, it is necessary to use barricades and cones to mark or delineate the event sites. The number of barricades/cones for each event will vary and will be determined by city staff. Please see Addendum B - Public Works Traffic Loaner Form for barricade and cone information.

Waste Removal

Event Organizers are responsible for contacting Public Works at (704) 638-5256, 15 days prior to the event for waste receptacles. Event Organizers are also responsible for ensuring that all waste related to the event is collected and placed into the City-provided receptacles. This includes, but is not limited to emptying private trash binsand removal of waste from event site or other affected areas. Event Organizers must ensure the site is clean from debris at the end of the event prior to Public Works picking up the receptacles. Please see Addendum B - Public Works Traffic Loaner Form for waste removal information.

The Event Organizer must contact Public Works at (704) 638-5256 at least 15 days prior to the event to complete and submit Addendum B. A link to Addendum B will also be included in your emailed copy of this application.

Catering and Food Vendor Details
Will the event have food, catering, and/or food vendors?*

YesNo
Food handlers must comply with applicable health department requirements. Event organizer is responsible for having all health permits in place for the event, including a certification of hold harmless for the City of Salisbury.
Will a professional caterer be hired for this event?*

YesNo
Please upload a copy of the catering company's Liability Insurance Certificate, health Certificate and ABC License if applicable.

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Catering Company Name*
Catering Company Contact Name*

First NameLast Name
Catering Company Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Catering Company Primary Phone*

Area CodePhone Number
Catering Company Cell Phone

Area CodePhone Number
Catering Company Fax Number

Area CodePhone Number
Catering Company Email*
example@example.com

Alcoholic Beverages
Will alcohol will served or available for sale?*

YesNo
When serving alcohol, state laws apply to all dispensing and sale of beverages. Your site plan must clearly identify the boundary of the area where alcoholic beverages are to be served or sold. In accordance with Section 22-151(2) ABC permits must be obtained and a copy provided to the City of Salisbury no less than 15 days prior to the event. For additional information about state ABC requirements contant the Kannapolis/Rowan ABC Board at (704) 633-1641 or visit their website at http://abc.nc.gov/Permit/SpecialPermits.
Please describe your plan to ensure the safe sale or distribution of alcohol at your event.*
You can upload your ABC permit here if it is available.

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Acknowledgement of Ordinance and Fees
All applicants must review the ordinances and enumerated rules and regulations pertaining to demonstration, organized activities, and public street festival permits that are related to this application.

Review the city ordinance by clicking on the link below:
Municipal Code Ch. 22 - Streets and Sidewalks, Special Events

Review the state guidelinesby clicking on the link below:
NCDOT Special Event Guidelines
Has the applicant reviewed the city ordinance and state guidelines?*

YesNo
Application Fee
Total Fire Department Fees
Total Police Department Fees
Total Fees and Costs due to City of Salisbury
The application fees may be paid in-person (preferred method) or via mailing a check.

Pay In-Person:
Fire Station 1,514 East Innes St. Salisbury, NC 28144

Pay via Mailing a Check:
ATTN:Special Events Permits
514 East Innes St.
Salisbury NC 28144.

****PLEASE NOTE****
Your application will be delayed until the application fee has been received.
By signing this permit application, I acknowledge that I understand the ordinances and enumerated rules and regulations pertaining to demonstration, organized activities, and public street festival permits that are related to this application. I agree that I must pay all the fees to the City of Salisbury.*

Clear

Insurance
Under certain circumstances, the Host Organization and/or Event Organization will provide a Certificate of Insurance in order to provide satisfactory evidence sufficient coverage for the types, limits, forms and ratings required by the City’s Risk Manager or City Attorney or their designee.

If you have a question on whether you require insurance or not please contact SpecialEvents@salisburync.gov
Name of Primary Applicant

First NameLast Name
Signature

Clear
Certificate of Insurance naming the City of Salisbury as loss payee must be submitted with the application:

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Hold Harmless Agreement
State of North Carolina
County of Rowan

Host Organization and/or Event Organizer(s) agree to defend, indemnify and hold harmless the City of Salisbury and the City of Salisbury employees, officers, managers, agents, council members, and volunteers harmless from any and all losses, damages, claims for damage, liability, lawsuits, judgment expense and cost(s) arising from any injury or death to any person or damage to any property including all reasonable cost for investigation and defense thereof including, but not limited to attorney fee, costs and expert fees arising out of the issuance of Applicant’s Special Event Permit regardless of where the injury, death or damages may occur.
Owner Name and Affiant’s*

First NameLast Name
Signature*

Clear

Verify Information
Please verify that all of the information entered in this application is correct. After reviewing your application, please submit your application by clicking the SUBMIT button at the bottom of this page. A copy of the application will be sent to the organizer's email. We recommend you print a copy of the application for your records.

Completion of this application does not mean that the event being applied for has been approved. It merely is a request that must be reviewed and processed by the Salisbury Special Events Committee before a permit will be issued.

For questions or comments send an e-mail to SpecialEvents@salisburync.gov or call (704) 638-4452.
Should be Empty:

Special Event Permit Application

Permit Guide Overview

Definitions

Timeline and Fee Schedule

Applicant and Event Organizer Information

Event Description

Site Plans

Notification of Temporary Street Closures

Staging Details

Parking Details

Shuttle Services

Restrooms and Sanitation

Barricades and Cones / Waste Removal

Catering and Food Vendor Details

Alcoholic Beverages

Public Safety

Acknowledgement of Ordinance and Fees

Insurance

Hold Harmless Agreement

Verify Information