HERITAGE HILLS HOMEOWNERS ASSOCIATION, INC. 

HOA BOARD MEMBER APPLICATION FORM

Submit by clicking Submit button on page 2

CRITERIA FOR BOARD MEMBERS:

• The desire to be involved in community policies and governance.
• The ability to provide fair and honest treatment for each member of the Association.
• The willingness to enforce the covenants ethically.
• Acceptance of the Board Member Agreement (next page)

TIME COMMITMENTS AND DUTIES:

• Board meetings are held on a monthly basis. Meetings typically last two-three (2-3) hours. 
• Attendance at Board meetings is required
• Board members are responsible for policy decisions, covenant enforcement actions, and the financial position of the Association. 
• Board members must be willing to actively and respectfully engage as a member of the Board team and fulfill commitments in a timely manner.

HOA MANAGEMENT:

• The management company provides routine support for the Board on such items as assessment collections, correspondence, bank deposits, covenant enforcement processing, and preparation of the Board meeting agenda, financial reports, and other back-up documentation.

HOA BOARD MEMBER AGREEMENT

All Board members must agree with the HOA Board Vision, Mission and Values and agree to be…

A. Familiar with

1. All governing documents and act/operate in accordance with those documents

    a. Keystone will provide member with Listing of HOA Documents with their hierarchy and locations.

2. HOA management services contract and be part of management oversight

    a. Any deficiencies in services should be communicated to HOA President

B. Prepared to

1. fully participate at Board meetings during discussions and during any voting.

    a. Prepare monthly report, depending on Board position and forward to HOA management one week before the Board meeting.

2. resign if personal commitments don’t allow full Board participation (Examples: 1) miss more than 2 Board meetings/year 2) unable to timely respond to other HOA Board members’ inquiries 3) unable to help with project in area of oversight responsibility)

C. Willing to

1. take the lead on project(s) when projects are identified by the whole Board, especially projects that involve the Board member’s other specific responsibilities.

a. As the lead must be 

i. sensitive to priorities

ii. willing to work in a timely manner

iii. responsive

iv. communicative - keep the rest of the Board apprised of project status at least monthly - monthly Board meetings or emails

2. work with other Board members and provide support to other Board members when needed and in a timely manner

D. Capable of responding to and working with homeowners

1. in a timely fashion

2. equitably and consistently

After being elected or appointed
1. Set-up hoa gmail account-hhhoa(firstname)@gmail.com, if you don’t want to use personal email address

   a. If need assistance with gmail set-up, ask Secretary or another established Board member

   b. Provide Keystone with your gmail address and phone number so Keystone can update the HOA Support Team document.  

2. If don’t have access to Portal and/or Smartwebs, ask Keystone to provide access assistance.

3. Keystone will provide list of HOA Support Team members and their contact info. – ask for it if you don’t get it shortly after election/appointment

4. Sign-up to receive information from Colorado HOA Center (https://dre.colorado.gov/hoa-center to sign up for HOA Today) and attend/participate in educational opportunities as often as possible. HOA center provides webinars, FAQs on their website, etc.

Thank you for completing this application.

Click on Submit button below to submit.

A copy of the information you provided will be emailed to you after submission.