Notification of Incoming Funds: Event-Fees-Deposits
Girl Guides NSW, ACT & NT | ABN 21 366 241 150
South Coast Highland Region (SCHR)
- Incoming Income
District/Facility
*
Please Select
Albion Park District Guides
Bebrue Campsite
Bowral District Guides
Gwynneville District Guides
Huskisson District Guides
Kiama District Guides
Kum Ba Yah Campsite
Mittagong District Guides
Moruya District Guides
Moss Vale District Guides
North Nowra District Guides
Nowra District Guides
Thirroul District Guides
Woonona District Guides
Region Account & Facilities
Note: Districts are listing alphabetically, including 'east', 'west', etc...
Type of Incoming Revenue
*
Please Select
200 - District Fee
210 - Hall/Campsite/Equipment Hire - External Parties (non Guides)
212 - Hall/Campsite/Equipment Hire - Internal (Region/District/State)
220 - Activity/Camp Fees - Internal (Region/District/State)
230 - Activity/Camp Fees - External (Youth paying not reimbursed)
240 - Fundraising Activities Income
245 - Jamboree/StateEvent Funds Raised
250 - Merchandise - Badges, Uniforms, Handbooks - Internal (Region/District)
255 - Merchandise - Badges, Uniforms, Handbooks -External (Youth paying not reimbursed)
265 - Grant Income
265-1 - Grant Expenditure
268 - Income from Region Levies
271 - Property Sale
272 - Donations - Region/District
272-1 - Bequest Income - Region/District
285 - Miscellaneous Income - Region/District
290 - Interest Income - Region/District
Please select the main source of this revenue. NOTE: 'Multi-District' events are organised allowing attendees from various districts within the NS Region, but not organised by Regional Office (usually organised by 1 or more Districts). Regional-State Activities, Day Trips or Camps coordinated by Region/Guide House will not see income into the District Bank Accounts, however if you have costs associated with these activities (such as Leader-Volunteer costs for attendance to process for payment or reimbursement please send these in via the 'Expense Claim' or 'Unpaid Invoice for Payment' forms.
Name (of person notifying)
*
First Name
Last Name
Role
*
Your role within the district. If a Leader - please specify Unit.
Email
*
Please provide email for any additional queries. Please use your DISTRICT MANAGER EMAIL ADDRESS if you are the DM.
Mobile/Contact Ph
*
Please provide the best contact number for any queries
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Details of District/Region Activities, Trips & Camps
Name of Event/Activity
*
Please provide name of event. Type "N/A" if not applicable.
Date/s of Event/Activity
*
Please provide Day, Date, Month and Year, e.g. "Tues 7 June 22" or "Fri 3 June 22 to Tues 7 June 22". Type "N/A" if not applicable.
Venue for Event/Activity
*
Please provide Location/Venue. Type "N/A" if not applicable.
Start Date of Collections
*
-
Day
-
Month
Year
Pick today's date if collection of revenue is commencing immediately or has already occurred
Final Date for Payment
-
Day
-
Month
Year
If there is a final date for payment to attend/pay please select
What is TOTAL Cost, and where is Income to be allocated for each Attendee?
*
Income Account
Amount per Attendee (as $0.00)
Allocation A
220 - Activity/Camp Fees - Internal (Region/District/State)
230 - Activity/Camp Fees - External (Youth paying not reimbursed)
TOTAL
Allocation B
220 - Activity/Camp Fees - Internal (Region/District/State)
230 - Activity/Camp Fees - External (Youth paying not reimbursed)
TOTAL
Allocation C
220 - Activity/Camp Fees - Internal (Region/District/State)
230 - Activity/Camp Fees - External (Youth paying not reimbursed)
TOTAL
TOTAL Per Attendee (select TOTAL)
220 - Activity/Camp Fees - Internal (Region/District/State)
230 - Activity/Camp Fees - External (Youth paying not reimbursed)
TOTAL
Are there ANY DISCOUNTS for various Units/Attendees? Please explain (if applic):
*
e.g. Leaders Children at 20% discount, and name them. This field is mandatory - Please type N/A if not applicable.
Select ALL the Units Invited to Attend this Event/Activity
*
a. Pre Junior Guides (5-7yrs)
b. Junior Guides (7-10yrs)
c. Guides (10-14yrs)
d. Senior Guides (14-17yrs)
o. Olaves (18-29yrs)
t. Trefoil Guild
How is the Income & Costs to be allocated (including any Profits)
*
All income & costs to a single Unit (specify unit below, if more than one unit invited)
Income to Attendee Unit & costs split evenly across Units by % of Unit Attendees
Income & costs split evenly across Units invited
All income & costs to be allocated to Support Group
Other Split (please specify details below)
Additional Information on Allocation of Incoming Income & Costs
*
This field is mandatory - Please type N/A if not applicable.
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Details of Deposits for Fundraising, Hall Hire & Merchandise
Incoming Funds to be Allocated to
*
General District/Unit Fundraising
Jamboree/State Event Fundraising
Hall Hire (and Hall Hire Bond where required)
Uniforms, Handbooks & Other Merchandise or Sales
Expected Date of Deposit/s
*
Please provide Day, Date, Month and Year, e.g. "Tues 7 June 23" or "Fri 3 June 23 to Tues 7 June 23".
Incoming Cycle
*
Single Deposit to Bank
Multiple Deposits by Multiple Members
Single Deposit Amount
*
Total of Single Deposit
Amount of per Item OR per Member
*
Please be specific e.g. "New Sash $17 per Member", "$40 per Handbook Pack & $10 per Badge"
Have you advised Members to use a Reference on their Deposit? If so, what?
*
e.g. "139c-Smith-Sash"
Any Additional Information regarding this/these Deposits?
*
This field is mandatory - please type N/A if not applicable.
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Unit and/or Support Group Fees Update
Membership Unit and/or Support Group Fees Incoming
*
Have been issued by the District (not Finance) in Process of Transition
Same as previous cycle, but will be the first issued by Finance Transition Team
Same as previous issued by Finance Team; Approval to Send Next Period
Advising of new Unit and/or Support Group rates for existing Transitioned District
Youth Invoicing Cycle, by
*
Term
Semester
Annual
Fee Allocations Per Youth Member (for Cycle Selected Above)
*
Amount $
Unit Fee per Member
Support Group Fee per Member
TOTAL Per Member
Are there ANY DISCOUNTS for Youth Members? Please explain (if applic):
*
e.g. "Leaders Children at 20% discount", "No support fee for Leaders Children" and name the children. If no discounts type "N/A". This field is mandatory - please type N/A or Nil if not applicable.
What is the next cycle to be received (incoming) or invoiced by finance?
*
Be specific: "Issue Term 3, 2022, at this new rate." / "The incoming revenue is for Semester 2, 2022"
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Other Incoming Funds
Expected Date of Deposit/s
*
Please provide Day, Date, Month and Year, e.g. "Tues 7 June 23" or "Fri 3 June 23 to Tues 7 June 23".
Incoming Cycle
*
Single Deposit to Bank
Multiple Deposits by Multiple Members
Deposit Amount/s
*
TOTAL deposit if a SINGLE deposit, Amount PER deposit for Multiple.
Please provide as much information at possible regarding the incoming income and how you wish it to be allocated.
*
Be specific, we may need to contact you for additional information.
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Supporting Information & Submit Form
If applicable, please upload any supporting documents, agreements, receipts or invoices.
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