OFFICE ASSISTANT JOB APPLICATION

Name

First NameLast Name
Email
example@example.com
How did you find out about this job?*
Website name, referral name, instagram etc.
WHO WE ARE IN DEPTH?

We are an interior design firm specializing in thoughtful interior remodels and building restoration.

During her eleven years in the industry, Principal Designer Sonia has designed for a wide range of residential, boutique hospitality, and corporate clients, and she has completed more than 100 distinct projects under her own business name. Most notably, Sonia pioneered the vision for a multimillion-dollar residential project in Burlington, Vermont, where she worked alongside a highly established architect to realize her client's dream home.

We work with local clients in Bend Oregon but also have remote clients all over the country. (most clients being from New York, California, or Washington).
DESIGN ASSISTANT POSITION RESPONSIBILITIES:

TEAM MEMBER SUPPORT
- flexible schedule and patient with Principal's flexible schedule/childcare needs
- assist with projects on an as-needed basis
- projects range widely: some you won't have as much involvement with, others might be strongly led by your personal online sourcing work
- ( liking toddlers is a bonus - there's opportunity to help with some in-home babysitting so that our Design Principal can get more work done :) )
DESIGN SOURCING & VISUAL AIDS
- assist with gathering & compiling visual aids after Principal provides design direction for a given project
- will include; pulling images from Pinterest and Google, online image matching/sourcing
- will need to be able to put images on Google Slides documents with attached hyperlinks related to images
- will need to be able to "shop a look". Taking an inspiration photo and a list of pieces needed (table, sofa, rug) and finding multiple options for those items
- referring back to budget & style consistently - as deviating wastes time
- will be paid on a per-project basis with guidance as to how many hours it should take/when to stop.
- There will be a learning curve so payments won't be made hourly but rather per project/task (based on how long it should take an ideal candidate to complete but the average investment will be 6-8 hours/week)
BASIC TASKS/WORK ETHIC
- organized
- good communicator & available: able to take tasks from Principal via text, call, or email
- self-starter: some face-to-face time but it wouldn't be regular; meet at a coffee shop or my home for project reviews/check-ins
- if applying as a remote worker: communication skills and availability is a must
- *Direct contact with remote clients won't be included; except in the Marketing phase of the Role.
- *Direct contact with local clients may be included; friendly & professional is a must, as well as not being self-promoting or having conflicts of interest within the industry
  
  MARKETING/SALES (will train)
- Will need someone available April-August 2023 to take over following up on & creating client leads
- will include scheduling and conducting video consultations with potential client leads
- documenting information from potential clients; scope, budget, timeline, style
- sharing information with Principal (who will be on maternity leave) for her to help with creating an approved Project Proposal including design fees
- this phase of work will include Commissions based on projects launched and value of deposits paid
- will include taking over social media; 1-2 posts per week & stories
- will include taking over the blog; there will be a prepared list of topics to write about, and photo content to include
EmployedLooking for employmentStudentSelf-employed
Current employer and position*
Self-motivatingSelf-awareSelf-disciplinedSelf-improvingStrong verbal communication/negotiation skillsDoesn’t wait to be told what to doBut also doesn't mind being told what to do; knows how to step into assistant roleNever feels “that’s not my job”Picks up the trash lying on the floorAbility to learn quicklyAbility to deal with pressureAbility to deal with a lot going onTrue intention to help the clienttrustworthynot self-promoting, a team player for our brand
able to effectively search pinterest & google imagesProficiency with Google SlidesDetail orientedAbility to stay on task & not deviate from instructionsGood organizational, personal time management, customer service skillsOK with flexible hours/pay week to weekTeam memberWillingness to learnexcited to learn about our work and our brandEXCELLENT Computer skillsEXCELLENT EMAIL/TEXT AND VERBAL COMMUNICATION SKILLSAnswer texts after hoursOther
Years of experience in the field (or not!)*
YesYes, occasionallyNo
YesYes, occasionallyNo
Work/Life balanceflexibility with family scheduleOpportunity to work hard and make some extra moneyOpportunity to grow professionallyopportunity to job shadow/learn & networkOpportunity to work hard and smart to be a part of watching a business growOther
When are you available to start*
What is your anticipated pay*
Do you have a passion? What is it?
Do you have a dream you're building toward? What is it?
Resume*

Cancelof
Action-Oriented. You recognize and assume responsibility for the work that needs to be done. You are persistent and dedicated to completing a task or goal.Empathetic. You put yourself in others’ shoes when defining problems and when considering actions or solutions. You trust others and build their trust in you.Courageous. You communicate in a clear and concise manner because you value other people’s time. You hold others accountable and question actions that are inconsistent with our values and principles. You recognize when a conversation needs to happen and speak up, even when it’s a difficult topic.Inquisitive. You seek knowledge and growth not because someone else wants you to gain knowledge and grow, but because you want to. You challenge the status quo and constantly experiment to find better ways to do things.Honesty and Kindness. You are a delight to be around (most of the time). You follow the golden rule. You see the positive side of things while still being realistic.Collaboration. Helping your fellow team members is key to the success of the entire team. Understanding that you cannot win by yourself is essential, even if you are a project leader.Work hard and work smart. You believe that working hard is what gets you what you want in life, but you realize that working smart at the same time saves lots of efforts that you point in the other important directions.Selflessness. You consider what is best for the company rather than only what is best for yourself. You are ego-less when searching for the best ideas and solutions.Trustworthy. You are reliable, you can be counted on (though we understand life happens). You can be trusted with sensitive information and will store it safely.
Anything else about you? About why you're interested in helping our small team?*
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