2023 MANNA FoodBank Partner Agency Annual Agreement

Completed Agreements due by February 10, 2023, or before an agency can receive MANNA product.

The purpose of this agreement is to establish the Partner Agency’s membership with MANNA FoodBank, provide definition and guidance for the relationship between the Partner Agency and the Food Bank, foster a cooperative spirit, and improve the capacity of the WNC network of agencies providing solutions to ending hunger in Western North Carolina.

By submitting the agreement below MANNA FoodBank and the Partner Agency will be entered into the Partner Agency Agreement as of the submission date, which will supersede all previous Annual Partner Agency Agreements and expires if no renewed agreement is signed by January 31, 2024.

Thank you for your partnership as we work towards ending hunger in WNC.

Primary Agency

Located At

Agency Name*

Agency Reference #*

You can find your agency reference number on the online ordering system, beneath the MANNA logo. Please type 00000 if you are currently applying for partnership.

Located At (Physical Address / Location of Food Storage & Prep. Facilities)*

Street Address

Street Address Line 2

City

Postal / Zip Code

If your organization has multiple agency accounts you may submit one agreement for all of those accounts. Enter the information for each additional Agency Account below and click "Add Additional Agency" to continue this process until you have entered all of your organization's Partner Agency accounts. You will need to provide the Agency Name, Agency Reference #, and Address for each account listed on this Agreement.

The Partner Agency’s authorized representative has reviewed the 2023 Annual Agreement document in full and understands all sections, as checked below:*

Rows	Check all boxes below:
Shared Commitment and Non-Discrimination Statement
Partner Agency Release
Partner Agency Eligibility
Communication Requirements
Compliance
Disaster Response
Donor Agency Direct Match Program Agreement

I have read, understand, and attest that my agency will abide by all partnership requirements, policies, and procedures as established by MANNA FoodBank and Feeding America. Failure to do so may result in agency suspension and/or termination of the partnership with MANNA FoodBank.

Agency Authorized Signature*

Authorized Signature may be a CEO, Executive Director, Board Chair, Pantry Director - whoever is designated within your organization to sign agreements on behalf of your food program

Title/Position*

Email*

example@example.com

MANNA FoodBank Authorized Signature

Title/Position

501c3 Non-ProfitReligious Organization

If your organization is a 501c3 Non-Profit, please upload a copy of your 501c3 Determination Letter

OR if your organization is a Religious Organization without a 501c3 upload a copy of your EIN or Federal Tax Identification Letter.

Accepted File Types: pdf, doc, docx, jpg, jpeg, png.

Maximum File Size: 10848 KB

If you do not have a copy of your 501c3 Determination Letter or EIN Verification Letter for exempt Religious Organizations you will be responsible for obtaining a copy and submitting it the Agency Relations Team, ar@mannafoodbank.org within 90 days to keep your agency account in good standing.

If you are a registered 501c3 we request that you upload your IRS Determination Letter above. If you do not have a copy of your Determination letter you can obtain a digital copy if registered after 2014, or request a physical copy from the IRS website.

If you are a religious organization without a 501c3 designation, upload your EIN, or Federal Tax Identification Number Verification Letter. If you do not have a copy of your Verification Letter you can find information on the IRS website.

You can find further information about required EIN numbers for tax exempt religious organizations on page 3 of the IRS Tax Guide for Churches & Religious Organizations.

To ensure MANNA FoodBank is reaching out to the appropriate contact(s) please confirm your Partner Agency's primary and secondary point of contact.

The primary and secondary contacts should be the people who would interact with MANNA on a day-to-day basis.

Contact information provided will be added to our email newsletter, and if a cell phone is provided will be added to our text message alert system.

Primary Agency Contact Name*

Contact provided should be the primary staff or volunteer that would interact with MANNA on a day-to-day basis.

Primary Agency Contact Title*

Primary Agency Contact Phone*

Please enter a valid phone number.Format: (000) 000-0000.

Primary Agency Contact Phone Extension

If applicable

Primary Agency Contact Email*

example@example.com

Secondary Agency Contact Name*

The secondary contact should have a differing phone number and email address from the Primary Contact.

Secondary Agency Contact Title*

Secondary Agency Contact Phone*

Please enter a valid phone number.Format: (000) 000-0000.

Secondary Agency Contact Phone Extension

If applicable

Secondary Agency Contact Email*

example@example.com

Required Compliance Training for Partner Agencies

The 2023 Annual Agreement includes several important updates, and we want to make sure your agency is in the know and in compliance. MANNA is offering numerous opportunities to attend this mandatory training session either in-person at MANNA in Laurel's Kitchen, or online via Zoom. The deadline to take the training is March 31st, and at least one leader per agency must attend.

In case of inclement weather anywhere in our 16-county service area, please be sure to check your email prior to class as classes may be rescheduled due to weather.

Please bring snacks and beverages, for both in-person and online sessions! We may not need the entire 2 hours, but I want to be sure we have plenty of time for questions, too. For any questions or concerns, contact Compliance Manager Amy Grimes at agrimes@mannafoodbank.org or call or text to 828.747.8247.

Thursday, February 16th, 10am-12pm, virtualMonday, February 20th, 10am-12pm, virtualTuesday, March 7th, 10am-12pm, virtualWednesday, March 15th, 10am-12pm, in-person at MANNA FoodBank, AshevilleFriday, March 24th, 10am-12pm, virtualTuesday, March 28th, 10am-12pm, in-person at MANNA FoodBank, AshevilleFriday, March 31st, 1pm-3pm, virtual

Questions regarding the 2023 Annual Partner Agency Agreement? Reach out to the MANNA FoodBank Agency Relations team at ar@mannafoodbank.org or call 828-299-3663, ext. 1272.

MANNA FoodBank 2023 Partner Agency Annual Agreement

THIS AGREEMENT IS MADE BETWEEN

AND THE AGENCY

TAX-EXEMPT DOCUMENTATION

CONFIRMATION OF AGENCY CONTACTS

PRIMARY PARTNER AGENCY CONTACT

SECONDARY PARTNER AGENCY CONTACT