Guest House Accommodation Booking Form

INDIAN INSTITUTE OF TECHNOLOGY GANDHINAGAR

Guest House (Requisition Form for Booking of Accommodation)
Form Instructions
Please fill out this form and follow the process below for approvals:
- Students: Signed form to be submitted by EMAIL to hostel.office@iitgn.ac.in.
- Project Staff: Signed form to be endorsed by project PI and submitted to R&D office.
- Faculty & Staff: Approval is to be initiated through e-OFFICE ONLY.
The approved form should be shared with hospitality@iitgn.ac.in for reservation.
Date & Time of Booking:

DayMonthYear
Date
Hour MinutesAM/PM Option
Reference ID:
For the use of IITGN-X office only
Accommodation required

Guest House (GH)
Visitor Category

ABC
The guests staying in the Institute Guest House will be classified into three categories as follows:

Category(A)
# Institute Invited Guests
# Directors of IIT’s
# Any other guests
# Members of statutory bodies
# Members of Non-technical staff selection committee
# Chairman and BOG members (past & present)
# Candidates for attending Non-technical staff recruitment exam/ interview
# Official guests of Institute for administrative work
# Members of Technical Staff Selection Committee
# Candidates for attending Technical staff recruitment exam/ interview
# Official guests of Institute for administrative work
# Members of Faculty Selection Committee
# Faculty Candidate
# Guests for department/ discipline
# IITGN Faculty
# Staff of IITGN

Category (B)
# Parents/ Guardians/ Spouse of students of IITGN
# IITGN Students
# Guests for sponsored projects or consultancy
# Guests or participant for conferences/ workshop/ meetings/ short courses at IITGN.
# Candidates for Academic exam/ interview
# Alumni of the Institute
# Employees and guests of CPWD IITGN project team.
# Relative of Faculty & Staff of IITGN
# Faculty & Staff of other IITs, NITs and other CFTIs.

Category (C)
# Guests of other organizations.
# Visitors from other Government or Public Sector Organizations.
# Those guests who are not covered in the above categories.
Room Category*

Standard RoomSuite RoomPhysically Challenged Room
Purpose of Visit
No. of Persons*
No. of Rooms*
Do you have Visitor details?*

YesTo be provided later
Expected Arrival Date*

DayMonthYear
Date
Expected Departure Date*

DayMonthYear
Date

Visitors & Booking Details:
Name*
Email*
example@example.com
Organization*
Address*
Nationality*
Mobile*
Gender*

MaleFemale
Note: The Check-In and Check-Out times are 02.00 P.M. and 12.00 Noon, respectively.
Arrival*

DayMonthYear
Date
Hour MinutesAM/PM Option
Departure*

DayMonthYear
Date
Hour MinutesAM/PM Option

INDIAN INSTITUTE OF TECHNOLOGY GANDHINAGAR

Visitors & Booking Details:

Indenter's Profile: