Sandwell & Birmingham Mela

22 - 23 July 2023

Victoria Park, Smethwick

Please read before submitting

• All section of this application must be completed and signed.
  If your application is accepted you will be sent a confirmation along with a contract and invoice.
• It is essential that you give accurate information.
• Early applications and payments are highly recommended to secure your pitch.
• All documentation is needed for your application to be successful.
• Full payment must be made prior to the event.
• Items listed in your final contract will be the only items you will be allowed to sell.
• Only 1 refrigerated vehicle will be allowed to be parked behind a stall and vehicles will not be allowed to enter the event site after 10.30am on event days.
• If you require a customised pitch please contact us.
• If you have any further queries, please email stalls@birminghammela.com or call 07935888020

The prices listed below are for two days trading.

• Pitches will be allocated within the designated market areas only.
• Failure to pay prior to the payment terms on the invoice will result in refusal of entry.
• Failure to attend the event site on the agreed timings will result in strictly no vehicle entry.
• You must hold Public Liability Insurance to £2 million valid to at least August 2023.
• LPG bottles used must follow the Code of Guidance for the Storage of Full and Empty LPG Cylinders and Cartridges. Guidelines can be viewed here
• Fire safety equipment must be provided by the cater and must meet the Fire Safety guidance. Guidelines can be viewed here
• The site supervisor and event staff reserve the right to instruct immediate ceasing of your stall at any time.
• Only eco-friendly disposables can be used for serving food.
• No subletting of any portion of the trader’s allocated site is permitted. All equipment, goods for sale, display stands etc must remain within the designated pitch area. Any trader or exhibitor occupying a space beyond the designated pitch will be removed at the discretion of the site supervisor and event staff.
• Leafleting or any other promotion in the event site or car park is not permitted.
• The event organisers reserve the right to alter any element of the event or to order the cessation of any activity at their sole discretion, without prior notice.
• Caterers are responsible for keeping their pitch free of litter, which should be placed in the bins provided.
• Caterers likely to generate large quantities of waste material including packaging etc should arrange with the organisers prior to the event for extra waste disposal facilities to be made available, for which a separate fee may be payable.
• Caterers are not allowed to use their own generator for electricity unless it is part of a trailer which must be diesel ONLY. No petrol generators are allowed.
• Any ground damage and / or disposal of litter will be subject to separate charge.
• Caterers are responsible for their own security arrangements together with any necessary insurance of their own belongings or equipment. The organisers cannot be held responsible for any loss or damage to equipment brought onto or left in the park. Caterers shall indemnify the organisers against all claims for damages, compensation or costs in respect of personal injury and /or loss or theft and/or damage to property of any person or persons which arise out of an incident in any way connected with the stall holder/trader’s presence at the event.
• Caterers are reminded that they are responsible for the observance by themselves, their employees and their contractors, of Health and Safety at Work Act 1974 and the relevant statutory provisions covering all safety regulations. If any laws are not abided to the event organiser will have the right to shut down the stall.
• Caterers are responsible for their litter and to ensure it is placed in black blags and deposited in the bins provided by the organisers, any litter found not put in these bins, the caterer would be fined £450.
• You will be asked to pay £150 deposit for litter and waste. This would be returned to you if your pitch is left litter / damage fee.
• Where vendors provide food and refreshments, checks will be made on arrival and during the event, under the provisions of the Food Safety Act and Associated Regulations.
• Caterers are responsible for the security of their own staff, units and personal belongings and are liable for all claims arising out of the catering stall, handling or housing of such exhibits and the conduct of the stand generally. The organisers will not be responsible in any way for any article, plant, machinery or object of any kind exhibited on the event site. The exhibitor will assume full responsibility for any third party claims arising from the catering stall.
• The event organiser has all rights to stop you from trading at anytime during the event and will not be reasonable for any loss.
• A 50% non-refundable deposit of the total amount will be required within 14 days submission of this application.
  All payments are non-refundable.

A 100% non-refundable deposit of the total amount will be required within 14 days of submission and acceptance of this application or the agreed invoice terms.

Non-compliance with regulations

• The organisers have the authority to remove any person, trader or exhibitor from the site and close down any stall, which does not conform to the Event Regulations and/or these Terms & Conditions.