9th Annual Feast & Fall-y Food and Craft Vendor Application

Please complete this form, and submit payment for your booth space. Vendor booth spaces will not be reserved until payment has been received. You can submit payment online via credit card at the bottom of this application. 

Due to the changes in Mulberry St.'s layout, spaces & electric are limited. Placement will be based off of needs/spaces. Reservations are based on a "First come-first serve" basis.

*Please note that the Festival Committee reserves the right to limit vendor participation. Submission of application does not guarantee participation.

Refunds are not offered for this event.

For additional information or questions: info@lebanonchamber.org

General Information:

The Lebanon Feast & Fall-y is a “Fall Market for Foodies and One of a Kind Seasonal Finds”. The Festival sets up on Mulberry Street between Broadway and Cherry Street. 

The following policies for LFF are focused on maintaining a high standard of quality and continuity to the festival. These policies are subject to the control of LFF and are subject to change as deemed necessary to the Festival, the community,
and the safety of the attendees and residents.

ESSENTIAL INFORMATION
• Application must be filled out completely before it will be considered or accepted.
• Please upload a photo of your booth or food truck.
• ALL Vendors must name at least 2 seasonal/fall items they will sell. This includes
concessions. We reserves the right to ask vendors to remove inappropriate items.
• Set-up and tear-down times MUST be adhered to.
• 5lb ABC fire extinguisher is required at every booth. (Fire Department does check!)
• Liability insurance is for your own protection - Signed Hold Harmless Agreement with application.

Hold Harmless Agreement
In consideration of a lease of booth or space on Mulberry Street, Lebanon, Warren County, Ohio, for the 8th Annual Feast & Fall-y, Saturday, September 23,2023 I, the undersigned, do hereby release and covenant and agree to indemnify, defend and hold the Lebanon Area Chamber of Commerce and the City of Lebanon, its owners, employees, and agents and the Board of Directors of the Lebanon Area Chamber of Commerce, the organizer of the event, and its employees, as well as all successors, heirs, and assigns, harmless against any and all claims, demands, damages, cost and expenses, including reasonable attorney fees for the defense thereof, arising from the alleged conduct or management of the undersigned’s business in the leased space, or from any breach on the part of the undersigned of any condition of the agreement of lease, whether verbal or in writing, or from any act of negligence of the undersigned, his/her/its agents, contractors, employees, concessionaires, invitees or licensees in or about the leased space, and in the event that the undersigned should obtain public liability insurance against the foregoing occurrences, the Lebanon Area Chamber of Commerce and the City of Lebanon, its owners, employees and agents and the Board of Directors of the Lebanon Area Chamber of Commerce shall be entitled to claim protection of their interests hereunder as an additional, insured party.

Vendor Procedures

SET UP AND TEAR DOWN
Set Up- 7:00- 9:30am – Tear Down 5:00pm- NO early tear down
• As a safety precaution, set up starts at 7:00 am. That is when the streets are officially closed to thru traffic. Speed limit is 10 MPH.
• IF YOU HAVE A MOBILE UNIT THAT REQUIRES MANEUVERING TO GET INTO YOUR SPACE, YOU MUST ARRIVE BY 7:30 AM OR WE CANNOT GUARANTEE YOUR ASSIGNED SPACE.
• A vendor layout will be sent out by Wednesday, Sept. 20th. 
• Do not block the roadway or the booth next to you, the area will be congested at setup and tear down times.
• ALL vehicles must be OUT of the area by 9:00am and cannot re-enter the area until tear down at 7:00pm. Any booth space not occupied before 9:30am will be considered vacant. LFF may rent this space to another vendor.NO
refund will be made for late arrivals that do not have access to their booth.
• Each vendor will clean up and restore the booth space to its original condition at the conclusion of the Festival. Tear off location tape, please.

All trash is to be placed in dumpster in the City Parking lot. Boxes must be collapsed.

ALL BOOTHS
• In 2023, booth spaces MUST BE DECORATED WITH FALL DECOR. ALL tables must be covered with tablecloths.
Canopies must be clean, in good repair.
Examples of FALL DECOR: baskets of mums, corn stalks tied to canopy legs, garlands of fall leaves edging tables
and canopies, pumpkins, gourds, squashes, mums on tables, etc.
• Each vendor is responsible for supplying their own equipment, setting it up, taking it down. You must use acanopy;
however, it MUST have weights attached in case of wind gusts.
• Vendors will not utilize flashing lights, music, yelling to the crowd, and the use of moving, non-juried items to draw
attention.
• ALL vendors shall conduct business during the published LFF hours.
• LFF may remove any vendor who annoys, endangers or interferes in any way with the harmony of LFF.
• LFF will not be held responsible for accident, injury, theft or loss of property.
• The use of flags, signs, poles with merchandise above the tent is not allowed.

CONCESSION PERMITS
All food vendors MUST obtain a Warren County Health Department Festival Food Permit. Contact number: 513-695-1220 or www.co.warren.oh.us. They will check each booth for the permit the day of LFF.

GREASE AND GRAY WATER
If you have an open flame cooking unit that drips grease to the street, you must have mats to protect the street from grease collection. There is no location to dispose of grease at LFF. Concessions MUST take all grease away from the event. Do NOT dump gray water in gutters where it can run into other booths. Improper disposal of grease, gray water or trash will
result in loss of future LFF participation.

SAFETY
Flame retardant tents are highly recommended. ALL BOOTHS ARE REQUIRED TO HAVE AT MINIMUM A 5LB. ABC FIRE EXTINGUISHER. 

PARKING
Vehicles must move as soon as they are unloaded. Do not park on Mechanic Street OR Broadway. Plan your parking at LebanonOhio.Gov's map of lots. Vehicles must be outside of the Festival area by 9:00 a.m.

Festival Waiver
We hereby make application to participate in the 8th Annual Feast & Fall-y, Saturday, September 23,2023. We understand that any and all claims for loss to persons or property based upon acts or alleged acts of the undersigned, its agents, employees, representatives, or their successors, heirs, and assigns are the responsibility of the undersigned and that providing liability insurance is our responsibility, and in lieu of providing an Insurance Coverage Certificate, we hereby certify that in the case of a claim for loss to persons or property, we will not hold the Lebanon Area Chamber of Commerce, City of Lebanon or any of their personnel, employees, agents, successors, heirs, and/or assigns responsible for any bodily injury, property damage, food products liability, and/or medical payments and we hereby do release, and shall indemnify, defend and hold harmless any member, officer, trustee or employee of the Lebanon Chamber of Commerce or the City of Lebanon for any claim or claims that may arise as a result of a claim for bodily injury, property damage or other damages arising out of, or as a result of applicant’s participation in the celebration.

Procedure for Electric Service for Festival Booths

Determine your electric needs by using the guidelines provided:

• 120 volt, 20-amp. Maximum of two 20-amp circuits provided per customer. One circuit means one duplex outlet.
• 240-volt, 50-amp. (Limited number available) Locations and allotments for the 240-volt service are limited. Those requesting 240-volt service must supply a 50-amp NEMA 14-50p plug with at least 15 feet of UL-listed cable rated for service required.
• Electrical connection point will be within 100 feet of your booth space.
• Due to limited electric boxes, electric service MUST BE requested, or it will not be provided.  

Electric Agreement
I understand that overloading of electrical circuits is prohibited. If I have overloaded a circuit, I will be required to remove an appliance or appliances from service. If Electric Department Personnel are called for an overloading problem, I understand that I will be billed for a service call of $40.00. Under no circumstances will I be permitted to plug into street lighting.

Payment & Application Acceptance
Payment is required at time of application. Applications without payment will not be assigned a booth until payment is made, and unpaid applications will be discarded after the deadline.

 

*Please note that the Festival Committee reserves the right to limit vendor participation. Submission of application does not guarantee participation. Refunds are not offered for this event.