Letter of Intent - Canadian Championship (Men's and Women's Fastpitch)

MEN'S AND WOMEN'S ONLY 

To assist Softball BC in applying to Softball Canada for allocations to the Canadian Championships, it is imperative that all teams in categories leading to a Canadian Championship, who are wishing to compete in these Championships, whether a Provincial Championship is held or not, complete this form and submit it to the Softball BC Office no later than the dates outlined below.

·         Men and Women - May 1st

To be considered by Softball BC, if additional assigned or pro-rata positions are allocated by Softball Canada, they will be awarded to the next highest-ranking team at the current Provincial Championship provided this form has been completed and submitted by the aforementioned date.

Any association and/or team which have not indicated their intention to participate will not be given consideration in the current year. It should be noted and fully understood by all applicable associations and registered teams that the distribution and signing of this form will in no way obligate Softball Canada to accept, any assigned or pro-rata position in the current year’s Canadian Championship.

1.       May 1st -  Letters of Intent (LOI) are received at the Softball BC office by all teams interested/intending to attend a Canadian Championship in the current year.

2.       Teams are given an opportunity to withdraw the Letter of Intent prior to June 1st without penalty.

3.       June 7th – Softball BC submits the ‘Confirmation of Participation’ to Softball Canada. Softball Canada reviews the total number of teams submitted in each category and discusses with their hosts the maximum number of teams that can attend each Championship.

4.       June 15th  (approximately): Softball Canada notifies Softball BC of the total number of teams that can attend each Championship. 

5.       June 15th  (or as soon after as possible): Softball BC notifies, by email, the teams that submitted a Letter of Intent how many teams per category will be eligible to attend. At the Softball BC Provincial Championship, based on the final standings from those teams that have submitted an LOI, BC1, BC2, BC3, etc. will be determined.

6. Once the teams for each category are confirmed at the Provincial Championship, the $850 entry fee will be invoiced to the team. The entry fee is payable u pon receipt of the invoice and is non-refunable.

Performance Bonds and Payments required for a Canadian Championship

Item #1: $850.00 – Softball Canada entry fee: This is due when teams are confirmed  to attend and must be paid within 10 days of the notice to attend.  Teams will receive an invoice from Softball BC which can be forwarded onto the Association should they be paying the entry fee.  The entry fee is non-refundable. 

Item #2: $1,000.00 – Softball Canada Withdrawal Penalty: assessed for any team withdrawing from a Championship at any time after June 7th (invoiced to the association should a team withdraw and Softball BC incurs a penatly from Softball Canada).

Item #3: $1,000.00 – Softball Canada Late Withdrawal Penalty: assessed for any team withdrawing from a Championship after July 15th (invoiced to the association should a team withdraw and Softball BC incurs a penatly from Softball Canada). 

Item #4: $2,500.00 – Softball Canada Certified Coach Bond:  assessed should a team attend a Canadian Championship without an appropriately certified coach on the Official Players List (invoiced to the association should Softball BC incur a penatly from Softball Canada).

Coach Requirements: U19 and older

§   Head Coach – Competition Introduction Certified

§   Assistant Coach(s) – Competition Introduction Trained

Coach Requirements: U15 & U17

§   Head Coach – Competition Introduction Certified

§   Assistant Coach(s) – Competition Introduction Trained

Item #5: $250.00 – Softball BC Administration Fee: this fee is due if Softball BC incurs any penalty(s) as outlined above.  (invoiced to the association).

Summary of costs for Teams wishing to Withdraw from a Canadian Championship

Prior to June 1: Teams may withdraw with no penalty. 

June 1 – July 15: $2,100.00 ($850.00 entry fee, $1,000.00 Withdrawal Penalty and the $250.00 admin fee).

After July 15th: $3,000.00 (fines assessed for the June 1-July 15th period PLUS the additional 1,000.00 late withdrawal penalty).

 

PLEASE NOTE: For Canadian Championships, Softball BC will invoice the team and/or association as outlinted above. Cheques or credit cards are no longer required when submitting your teams LOI.

TO PARTICIPATE AT THE CANADIAN CHAMPIONSHIP

Signatures/acknowledgments are required:  One from the Head Coach and one from your Association[1]  (President or other signing officer of the Organization)

IT IS UNDERSTOOD by the undersigned, that they fully commit the team to represent British Columbia as an assigned or pro-rata allocation in the current year’s Canadian Championships on the understanding that should the team place high enough at the current year’s qualifying tournament, if one is held, as well as attend the current year Provincial Championship if one is held, to be awarded such an allocation if granted by Softball Canada. 

IT IS FURTHER UNDERSTOOD by the undersigned, that if selected and given an assigned or a pro-rate allocation to the Canadian Championship the team fails to attend as promised, any and all financial assessments or fines attributable to such nonattendance as assessed by Softball Canada to Softball BC shall be borne by the association/league and/or team. 

IT IS FURTHER UNDERSTOOD by the undersigned, that the acknowledgment of applicable fine assessment currently in place, will be invoiced if incurred.  

PLEASE PRINT CLEARLY OR FILL IN ELECTRONICALLY (PRINT COMPLETED FORM AND THEN SIGN)

[1] Association is ultimately responsible for non-payment of any fines assessed to the team. Therefore, it is important that the club is aware and supports the team with the submission of a Letter of Intent.

Upon submission Softball BC will forward a copy of this LOI to the Association Contact listed above for their acknowledgment (so they are aware a team from their club is interested in participating at a post-Provincial Championship). 

Should you have any questions regarding the LOI please contact us at admin@softball.bc.ca.  

Once you hit Submit you will receive a confirmation email - that is your notice that Softball BC has received your LOI. You can also Print a copy for your records. 

Thanks!