• SmileCon® 2023 Housing Block and Meeting Space Request

    Groups wishing to obtain a housing block or hold functions in conjunction with the ADA's SmileCon® in Orlando must first obtain approval from ADA. It is the responsibility of the organizers to make sure that those requests comply with the guidelines regulated by the ADA. Such requests must be approved in advance by ADA and organizers should not reach out to hotels directly.

  • For planning purposes, below is the preliminary schedule of events for SmileCon® 2023 and the House of the Delegates.

    Wednesday, October 4, 2023

    1-5 a.m. SmileCon Registration

    Thursday, October 5, 2023

    8-9:30 a.m. SmileCon Opening Session
    9:30 a.m.-5 p.m. Dental Central (exhibit hall)
    10 a.m.-5 p.m. CE Courses and Hands-On Activities
    7-11:30 p.m. Universal's Islands of Adventure at Universal Studios

    Friday, October 6, 2023

    8 a.m.-4 p.m. CE Courses and Hands-On Activities
    9:30 a.m.-5 p.m. Dental Central
    5-7 p.m. SmileCon Grin & Gobblin’ Fest at the Hilton Orlando

    Saturday, October 7, 2023

    8:15-9:30 a.m. SmileCon Saturday Keynote
    9:30 a.m.-2:30 p.m. Dental Central
    10 a.m.-1 p.m. CE Courses and Hands-On Activities
    1-4 p.m. First Meeting of the House of Delegates
    1-2:30 p.m. Smilecon Closing Party in Dental Central

    Sunday, October 8, 2023

    7 a.m.-1:30 p.m. House of Delegates Reference Committee Hearings

    Monday, October 9, 2023

    All-Day House of Delegates Caucus Meetings

    Tuesday, October 10, 2023

    6:30 a.m. Doors Open to the House Floor
    7:30 a.m.-Noon Second Meeting of the House of Delegates
    Noon-1 p.m. Lunch Break
    1 p.m.-COB Third Meeting of the House of Delegates

     

    Locations

    House of Delegates is located at the Hilton Orlando.

    SmileCon is located at the Orange County Convention Center.

     

    If you have any questions, please contact Dana Almdale at almdaled@ada.org.

  • Hospitality Suites

    Hospitality suites are on a first-come, first-serve basis. ADA will email you the suite form following this request.

  • Housing Block Requests

  • Housing Block Request

  • Housing Block Policies

    Registration will open on June 7.  In order to have your block built in the system please submit requests by April 21. Blocks will be confirmed by May 15. All groups requesting housing blocks will receive a group code to be distributed to the individuals to be used in the registration website (instructions can be provided by request). This code will allow your group members to see your specific block when booking housing. Groups will be quoted the ADA negotiated rate with each property. There will be no additional discounts above the ADA negotiated rate.

  • Number of Rooms

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  • Hotel Preference

    The hotels are listed in the drop downs below. The rate listed next to each hotel is the standard rate over peak nights. Groups will be quoted the ADA negotiated rate with each property. There will be no additional discounts above the ADA negotiated rate.

    If your group is also requesting meeting space, please note we have space available at the Hilton Orlando and the Hyatt Regency Orlando. Additional space can be requested at other properties on an as needed basis. If you are comfortable with your meeting space and hotel block to be at separate properties, please note that in the comments.

     

  • Meeting Space

  • Meeting Space Request

    Organizations wishing to hold meetings or events in conjunction with the ADA's SmileCon in Orlando must first obtain meeting space from ADA. It is the responsibility of the organizers hosting meetings to make sure that those events comply with the guidelines regulated by the ADA. Such events must be approved in advance by ADA, and should not conflict with any SmileCon programming. The ADA is able to provide organizations with complimemtary meeting space when this process is followed.

  • Approved Meeting Times

    Affiliate meetings are only permitted during hours that do not conflict with official SmileCon functions. Make sure your events comply with the below approved meeting times.
  •   Morning Afternoon Evening
    Wednesday, 10/4 Any Time Any Time Any Time

    Thursday, 10/5

    		 Before 8 a.m. After 5 p.m. Before 7 p.m.
    Friday, 10/6 Before 8 a.m. Between 4-5 p.m. After 7 p.m.
    Saturday, 10/7 Before 8:15 a.m. After 2:30 p.m. Any Time

    Time zone is relevant to the current city hosting (Orlando is PST).

     

  • If your group requires additional meeting space, please contact Dana Almdale at almdaled@ada.org.

  • Important Deadline Dates

  • Housing block and meeting space requests are due by April 21.

    Housing block and meeting space confirmation letters will be sent out on May 15.

    SmileCon registration will open on June 7.

    *Requests submitted after April 21 will be on a first come first serve basis.

  • Acknowledgement

  • Please note this is a pending request, ADA staff will be in touch with any questions.

    If request is submitted prior to the April 21 deadline, space and housing will be confirmed by May 15.

    For questions or additional information, please contact Dana Almdale at almdaled@ada.org. 

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