Please read the information below and sign at the bottom that you understand the details.
All activity must be contained within your booth space. Solicitation, sales, or distribution of materials outside of a booth space is strictly prohibited. This includes the selling of raffle tickets, coupon books, etc. by anyone walking around the Festival. Violation of this rule will result in immediate removal from the Festival grounds.
Booth Space Information: Unless specified otherwise, booth spaces are 10’x10’, with additional space available at the same rates for each additional 10’x10’ area. Non-profits must provide their own tent, tables, and all other booth apparatus including equipment needed for loading/unloading and electrical cords. Please bring tent weights (not ropes & stakes or anchors); tents without proper weights will not be permitted.
Not all booths will have electricity available. If electricity is desired, please let us know on this application. Due to the limited availability of electricity at the Festival site, we cannot guarantee we can accommodate your electricity request.
Booth space numbers will be assigned prior to the Festival. If you have any special needs as to booth location, please indicate that above. We will do our best to accommodate your request but cannot guarantee specific locations. We cannot make changes to booth assignments at check in.
Setup / Breakdown / Cleanup: Non-profits must check in upon arrival. Festival hours are 9 am until 5 pm, and early breakdown will not be permitted. Non-profits must arrive either Friday, May 12 between 5 pm and 8 pm OR Saturday, May 13 between 5 am and 7 am. Due to road closures, all vendors must arrive no later than 7 am on Saturday. Late-arriving non-profits will not be allowed in and will forfeit all fees paid. All vehicles must be removed from the vendor area by 8:15 am.
Booths must be set up and open at 9 am. Booths must remain open and staffed until at least 5 pm.
You are responsible for cleaning up your booth space. Every item you bring must be removed by you. You cannot leave debris, boxes, etc. at your space.
Parking: Designated parking areas will be provided for non-profits. Location will be communicated to you closer to the Festival date.
Deadlines: Applications will be reviewed as they are received, beginning March 1. We reserve the right to limit the number of non-profits.
Advertising: Non-profits will be listed in the Festival program booklet (distributed at the Festival) and on the Festival website. Applications received after March 10 cannot be guaranteed a listing in the program booklet.
GENERAL RULES & REGULATIONS FOR ALL VENDORS:
We reserve the right to determine the location of booths to maximize variety of vendors.
Any electric generator used on site must be quiet so as not to distract the stage performances or neighboring vendors. Festival Management will have sole discretion in determining if any electric generator is noisy and may order its removal from the Festival area. No loud speakers, amplified boom boxes, or portable bullhorns are allowed.
Non-profit groups or their members asked to leave the festival for unacceptable behavior will not be allowed to attend future festivals.
All activity must be contained within your booth space. Solicitation, sales, or distribution of materials outside of a booth space is strictly prohibited. This includes non-profit groups, clubs, other organizations, and candidates for State, Federal and Local offices.
Any points not covered elsewhere in this document are subject to settlement by Festival Management.
Non-profit organization is responsible for any harm, bodily damage, or property damage from or to their equipment, materials, employees or volunteers.
In the event of unforeseen problems at the site, I agree to comply with the requests of the Festival Management or public officials (police, fire) to alter operations or move to another booth space as deemed necessary by these authorities. Vendor agrees to indemnify and hold the City of Winterville and Winterville Marigold Festival, Inc. harmless for any claims, losses, or liabilities arising from vendor's acts, omissions, negligence, or misconduct.
The City of Winterville and Winterville Marigold Festival, Inc. or its agents or assigns are not responsible for any personal injury to the exhibitor or its agent or for the safety of the exhibits against theft, fire damage, accidents or other causes. The exhibitor is encouraged to take all steps, measures, and precautions as necessary to protect its agents, exhibits, displays and property against all possible injury, damage, loss or destruction, during set-up and breakdown, during festival hours, and during non-festival hours.
With my signature I affirm that I have read and agree to the terms of the Vendor Application, understand them, and will comply with these terms and all Festival logistics requirements. I understand that any violation of these rules and regulations will void the agreement for booth space.The Winterville Marigold Festival reserves the right to terminate the agreement for booth space. Written notice to terminate the agreement is not required.
With my signature I hereby release and agree to hold harmless the Winterville Marigold Festival, Inc., the City of Winterville, and any volunteers from any damage to the undersigned’s property or any personal injury which he/she or helpers may sustain while participating in the Marigold Festival.