Preservation Application

Preservation Access Program Application

About:

Since 1994, BAVC has served as the nation’s hub for the preservation of culturally significant and community-based media, ensuring the survival of (and continued access to) video art, independently produced media and video documentation of cultural and political events since the late 1960s. BAVC rigorously maintains and upgrades obsolete post-production equipment in our dedicated preservation lab to best serve the unique preservation needs of the organizations that hold our national audiovisual heritage.

BAVC’s Preservation Department works with museums, artists, and cultural institutions around the world to transfer and archive seminal creative and historical works on video and audio tape.

With generous funding from the National Endowment for the Arts, BAVC will be offering a discount of up to 50% for tape-to-file video preservation transfer services to individual artists and small-to-medium-sized arts and cultural heritage organizations.

Eligibility:

US-based individual artists and visual, performing and cultural arts organizations, historical societies, and regional archives with arts-related collections are invited to apply for discounted services through the application process. Organizations' annual operating budgets must not exceed $500,000 for eligibility.

Application:

To apply, please fill out the following form by Thursday, February 9th, 2023 at 11am PST. Organizations will be required to submit a 501c3 verification and their current budget (501c3 verification does not apply to individual applicants). Please attach any existing inventory or documentation of your collection.

You can SAVE the form and RESUME later by clicking through the respective links at the bottom of this form.

If you have questions and live in the Bay Area, BAVC will be holding a virtual informational event on Friday, January 27th, 2023 at 10am PST on Zoom to discuss the program, application tips, and preservation techniques - Sign up here. If you can't make it to the event and have any questions about the application, feel free to reach out to us directory at preservation@bavc.org

The applications will be reviewed by a selection panel made up of artists, archivists, media specialists, and community members. The final selections are made based off of the reviews provided by the panelists. If there is any information that you want the panelists to know about you or your collection please make sure to include it in the application.

Advisory:

For those interested in preservation transfers, please note that approved applicants will be responsible for providing the following before transfer work can begin:

signed service contract agreement
complete payment of the discounted price
shipping costs (where applicable)
hard drive on which to deliver the digital files

The turnaround for Preservation Access Program digitization projects is usually about 6 to 8 months from the time that the application closes. If you need your materials quicker than that, please contact us directly before applying.

Please note that BAVC Preservation cannot digitize materials that suffer from mold damage or contamination. Before these materials can be digitized they will need to be sent to a third-party remediation specialist. The cost for mold remediation by these specialists averages about $175 per tape, and is not eligible for the discount offered for the transfers services.

First Name

Last Name

Phone Number

Please enter a valid phone number.

Email

example@example.com

Job Title

Organization Name

Website

Street Address

City

State

Zip Code

If you are applying as an organization, please provide your mission statement. If you are an individual please provide a brief bio.

Give a brief description of the kind of content in the collection that you are submitting for preservation. How are these works artistically or culturally significant?

How many tapes are in the selection you are submitting for preservation?(Please keep your submission to 30 tapes or less. This cap allows us to serve more collections in the program).

What tape formats are in the collection? Check all that apply.

Who holds the copyright to the collection?

Please detail an exhibition history of the tapes selected for preservation

Please detail your plan for archiving and storing the preserved files

Please detail your plan for access and/or exhibition of the preserved files

Please give information about relevant partnerships. This may include individuals, organizations, and/or communities who this work was made in partnership with, or whom this work may hold particular significance

How did you hear about BAVC and the Preservation Access Program?

Please attach collection inventory or documentation. The inventory can be as simple as a text list, or as complicated as a full catalogue. Applications without inventories will not be considered.

Please attach 501c3 verification (This is only required for organizations, not individuals)

Please attach a current budget for your organization (This is only required for organizations, not individuals)

Please attach any additional documents relevant to your collection. This is not required.

Preservation Access Program Application

Contact and Organization Information

Collection and Copyright Information