2023 TMEA All-State Rules, Regulations, and Waiver Form

2023 Tennessee All-State Ensembles

Rules, Regulations, and Waiver Form for Student Participants
The TMEA Student Rules, Regulations, and Waiver Form
is to be completed and digitially signed by the parent/legal guardian of any student participating in any TMEA All-State Ensemble, regardless of the student's age.

Once you complete the parent portion of this form, it will then be sent to your child's school music ensemble director so they may complete thier portion of this form.

You will need to make sure you have the name and email address of your child's school music ensemble director.
Student Name*

First NameLast Name
School Name*
If school name is not listed, please choose "School Not Listed".
School Name (As it should be listed - No abbreviations)*
School System*
Note: Students enrolled in Private School or Homeschool should choose that option on the list.
Student's All-State Ensemble*
SATB Choir Voice Part*
TTBB Choir Voice Part*
SSAA Choir Voice Part*
Height in Inches*
For Staging Purposes
9-10 String Orchestra Instrument*
11-12 Symphony Orchestra Instrument*
9-10 Band Instrument*
11-12 Band Instrument*
Jazz Band Instrument*
Student Grade Level*
Student Cell Phone*
Please enter a valid phone number.
Parent/Guardian Name*

First NameLast Name
Parent/Guardian Cell Phone*
Please enter a valid phone number.
Parent/Guardian Primary Email*

Confirmation Emailexample@example.com
Parent/Guardian Secondary Email*

Confirmation Emailexample@example.com
School Music Ensemble Director's Name*

First NameLast Name
School Music Ensemble Director's Email*

Confirmation Emailexample@example.com
Is there anything you would like the All-State Ensemble Chair (who will be in each rehearsal throughout the event) to know about any underlying medical conditions of your child in case of emergency?
All-State Student Demographic Survey

The following questions on achievement and demographics are optional. The information you share will be used for data purposes only and allows TMEA opportunities to apply for local, state, federal, and private grant funding opportunities.
All-State Student Ethnicity*
All-State Student Gender*
Current Student GPA*
If you do not wish to share this information, please write "NA".
Student ACT Score*
If student has not taken ACT test or you do not wish to share this information, please type "NA".
Student SAT Score*
If student has not taken SAT test or you do not wish to share this information, please type "NA".
What is the total ($) amount of all scholarships you have been offered?*
Total amount should include all years awarded (ex. If the scholarship is a 4-year award, include the total amount for all 4 years). Include scholarships for all institutions to which you have applied. If no scholarships have been awarded or you do not wish to share this information, please type "NA".
Please share my contact information with University and College Music Recruiters:*
TMEA often receives requests from University and College music recruiters to share parent contact information for information on college scholarships and other financial aid packages. The information shared will be student name, school name, instrument or voice part, all-state ensemble, parent cell phone, and parent email address only.
Tennessee All-State Rules and Regulations
1. Students are required to attend all rehearsals and their All-State Concert performance. Students performing with their own school organization at the TMEA In-Service Conference will be excused from rehearsal one (1) hour prior to their performance time.
2. Students will be in their seats and ready to begin rehearsal at least ten (10) minutes prior to the start of each rehearsal.
3. Students will not chew gum or eat food in rehearsal.
4. Students will refrain from talking during rehearsal.
5. The use of alcohol, tobacco products, and/or illegal drugs is strictly prohibited. (Violators will be removed from All-State.)
6. Cell phones/electronic devices are to be turned OFF and put away during rehearsal. (No texting, gaming, audio or video recording is to take place).
7. Students must have a pencil at rehearsals.
8. Students must wear name tags at all rehearsals.
9. All choral and instrumental music must have measures numbered.
10. No alternates or extra students are to be admitted unless the regional All-State Chairperson has properly notified them.
11. Only students from grades 10-12 are eligible for the choral ensembles. Students in grades 9-12 are eligible for the instrumental ensembles.
12. Choral Students Only - Must have legally-purchased, printed copies of the music at All-State. These legally-purchased copies can be printed copies of e-print editions and printed copies of the public-domain editions provided by TMEA, but cannot include photocopies of octavos. Students cannot use electronic devices for display of All-State music (i.e., tablets with pdfs, etc). Students without legally-purchased music
  will not be allowed to participate in All-State rehearsals or performances.
13. Choral Students Only - Must have all printed music in a black binder (preferably a 3-ring binder).
Failure to abide by the policies listed above will result in the following:

First Offense–Warning from the ensemble chair.
Second Offense–Dismissed from All-State Ensemble by the All-State Disciplinary Committee*

*The All-State Disciplinary Committee consists of the respective All-State Ensemble Chair, All-State Choral General Chair or All-State Instrumental General Chair, and the TMEA Executive Committee.

Attire for the All-State Ensemble Performances

ALL-STATE CHOIRS (choose from the following):

Choir Students wearing attire with colors other than black will not be able to perform in the All-State Concert. This includes accents of any other color.
- Long black dress (below the knees when seated; strapless/spaghetti straps not allowed) with black socks/hosiery and dress shoes.
- Black, long-sleeve, button-down shirt/blouse and black skirt/dress pants with black socks/hosiery and black dress shoes; Black sport coat/tuxedo jacket optional.
ALL-STATE BANDS and ORCHESTRAS (choose from the following):
- Long black dress (below the knees when seated; strapless/spaghetti straps not allowed) with black socks/hosiery and black dress shoes or Black, long-sleeve, button-down shirt/blouse and black skirt/dress pants with black socks/hosiery and black dress shoes.
- Black tuxedo (no tails) or black suit, white tux shirt or white long sleeve button down shirt with a black tie (bow/straight) and black socks/hosiery and black dress shoes.
ALL-STATE JAZZ BAND (choose from the following)
- Long black dress (below the knees when seated; strapless/spaghetti straps not allowed) with black socks/hosiery and dress shoes or Dark skirt/Dress pants and Dress shirt/blouse.
- Dark Suit or Dark Coat and tie with dress pants, tie (straight tie or bow tie); dress socks, dress shoes.
TMEA All-State Ensemble Participation Waiver

By signing below, it is understood by students, parents, and directors that any infraction of the above rules, conduct, or involvement in any illegal activity constitutes grounds for the student’s dismissal from All-State activities by the TMEA All-State Disciplinary Committee. The All-State student's school music ensemble director, {schoolMusic}, will be contacted and asked to make immediate arrangements for their student’s transportation home.

Further, I grant TMEA the right to use photographs or audio/video recordings of my child in connection with their participation in this ensemble for any lawful purpose, including but not limited to publicity, illustration, advertising, and web content, without compensation.

I, {parentguardianName}, being the parent/legal guardian/legal next of kin of the {studentName}, understand that every student must have an on-site chaperone at all times and through the duration of the TMEA All-State event. School music ensemble directors typically serve in this capacity (or thier designee) and as such are responsible for all medical release/travel permission forms and are required to have such forms accessible for the duration of the TMEA All-State event.

With that knowledge, I, {parentguardianName}, as the legal parent/guardian of {studentName}, who was selected as a student participate in the TMEA All-State Ensembles, and who does so on a strictly voluntary basis, hereby forever release, acquit, covenant not to sue (directly or through any third-party claims) the Tennessee Music Education Association.

I, {parentguardianName} as the legal parent/guardian of {studentName}, hold harmless and indemnify for any and all claims or purposes, the Tennessee Music Education Association (TMEA) and all its employees, agents, volunteers, successors, vendors, and affiliates in official and individual capacities from any and all liability whatsoever for any and all damages, losses and injuries that may arrive from participation in this event.
Parent Signature*

Clear
Type Signature*
Date*

MonthDayYear
Date
TMEA All-State Director Form and Acknowldgements
By signing below, I understand that as the on-site chaperone I have access to appropriate medical documentation at the TMEA All-State Event for the duration of the event.
Director Signature*

Director Signature Only Clear
Type Director Signature*
Date*

MonthDayYear
Date
Director Cell Phone*
Please enter a valid cell phone number.
TMEA All-State Student Chaperone Information
Every Student who participates in the TMEA All-State Ensembles must have an on-site chaperone at all-times. Director's are expected to be on-site with students and serve as the official chaperone. As official chaperone, the director will be contacted in the event of an emergency. Directors are expected and required to have all student medical forms avaialble on-site in the event of a medical emergency.

If someone other than an all-state student's choir, orchestra, or band director will serve as a chaperone, than it will be thier responsibility to have all neccsary medical forms.
Who will be responsible for serving as your student's official chaperone for this event?*

I will be responsible for serving as my student's official chaperoneSomeone else will serve as my student's official chaperone (Chaperones will need to proceed to exhibit hall to pick-up student credentials. Credentials will only be released to the designated chaperone listed on this form).
Official Chaperone's Name*

First NameLast Name
Official Chaperone's Cell Phone Number*
Please enter a valid cell phone number.
Official Chaperone's Relationship with Your Student*
Should be Empty:

2023 Tennessee All-State Ensembles

All-State Student Demographic Survey

TMEA All-State Director Form and Acknowldgements

TMEA All-State Student Chaperone Information