Warrenton Athletic Complex Field Rental Agreement

Warrenton Athletic Complex Field Rental Agreement

This form shall be completed by all tournament/special event organizers wishing to utilize the Warrenton Athletic Complex. Please note – any reservation requested below is not considered confirmed until an email approval has been received from TSM.
Click HERE to View Field Diagram
Name*

First NameLast Name
Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number*
Email*
example@example.com
Dates of Event*
Name of Organization*
Status of Organization *
How many fields will be needed?*
Type of Event*
Please describe Other type of event*
Anticipated Number of Teams – Please list all age groups and/or divisions:*
Will a gate or admission fee be charged to individuals, families or teams?*
Day of Event Representative (must be on site during the entire event):*

First NameLast Name
Phone Number*

Warrenton Athletic Complex Field Rental Agreement Rules & Responsibilities

The applicant as named in the Warrenton Athletic Complex Field Rental Agreement accepts responsibility and agrees to abide with the following rules:

● The applicant shall be responsible for payment of all fees and damages, for the enforcement of all facility rules, regulations and ordinances, for assuring that all activities are properly controlled, for assuring that a designated person (s) of authority (minimum 21 years of age) is on site at all times.
● Outside food and beverages are prohibited. Personal coolers are prohibited, except for gallon or 5 gallon team drink coolers. The applicant must notify and enforce all teams that outside drinks, food, and personal coolers are prohibited.
● Soft-toss or other batting/throwing drills may not be conducted against any fences within the Athletic Complex.
● Renters are responsible for trash pickup at the conclusion of each night’s activities. Trash should be placed in proper trash cans. If the park is not clean at the end of each day of the event, you may be charged $100 per field.
● The park does not open until one hour prior to the first scheduled game of each day.
● In case of inclement weather permit holders are responsible for determining if the event/activity is going to be held or discontinued at any point. The City of Warrenton maintains sole responsibility for the decision as to whether a field is too wet to be played on.
● The City of Warrenton shall not be responsible for any loss or damage that may occur at any of its facilities. The City of Warrenton assumes no responsibility for any property placed on its facilities or subsequent damages.
● The City of Warrenton, through its representatives and employees, reserves the right to control all activities at its facilities and to eject any person (s) who is objectionable and causes disfavor to the rules and regulations of its facilities.
● Private vehicles may not be driven or parked on turf surfaces, sidewalks, service driveways or emergency zones. Only parking lots may be used for loading and unloading.
● Unless specifically agreed upon, applicants will not charge admission, hold raffles, or sell any item(s) or services unless agreed upon by the City of Warrenton.
● Use of City of Warrenton facilities is non-transferable and no sublet shall be initiated by the renter.
● The City of Warrenton reserves the right to withhold any further tournament reservations, including withdrawing current scheduled calendar year events, for failure to meet a level of at least 80% usage of playable game times/field.

HOLD HARMLESS
No liability, either express or implied, will be incurred by the City of Warrenton, its agents, servants, and employees, arising out of the use of the City premises by permittee, its agents, servants, employees, assigns, successors, invitees, and licensees, for the activity shown within this Warrenton Athletic Complex Agreement Form. Permittee agrees to hold the City, its agents, servants, and employees, harmless and to indemnify them from and against any and all liability, costs, damage or expense including but not limited to attorney’s fees, arising out of any claims involving the use of the City premises for the activity t hat may be asserted with the respect to any accident or injury caused or alleged to be caused in whole or in part by negligence of the City or its agents, servants, and employees. The undersigned states that he or she has the proper authority to make this application for the named permit organization and as their representative agree that the organization will observe all rules and regulations of the City.”

I have read, understand, and agree to comply with the above rules, responsibilities, and information:

Upon submittal, a TSM representative will review your rental reqest and verify availability of the dates and resources requested. You will receive an email confirming availability and (if available) an invoice for the $100 deposit to be paid within 48 hours.

Your rental request for associated dates and resources will be confirmed only after your deposit payment is complete and received by TSM. Payment for the remaining balance of your rental will be invoiced to you via email and due per the schedule defined on our Field Rental Pricing page.
Should be Empty: