KEY DATES

HARD Deadline for Jotform: 10/1 (early is great!)

Draft catalog text to teachers:  10/6

Deadline for corrections: 10/8

Publication date: 11/1

FOR ALL TEACHERS

• Please review Teachers' Guidelines (on the members portal here) to make sure you understand all the rules and expectations of teaching at McGuffey.
• Instructors must receive permission from their studio-mate before scheduling classes. If the studio-mate is not comfortable with another member teaching in their shared space, the teacher can use Starnes Classroom.
• Young students must be accompanied to the bathroom by the teacher or an assistant.
• Please have all students (or students' parents) complete a waiver/release of liability. If you need a template for this, contact Rebekah Wostrel at  rawostrel@gmail.com
• You may teach in your studio space or the Starnes Classroom.
• ALL Artists are strongly encouraged to acquire business insurance. It will provide you extra liability coverage beyond the coverage that McGuffey's policy provides. (This is in the event that an accident occurs and a lawsuit is brought against you/McGuffey). The policy will also cover you in the event that you leave the property with your students. McGuffey's policy only covers the building and grounds. State Farm has reasonably priced policies.
• Teachers who process their own sales are required to have a "School of Instruction" BUSINESS LICENSE through the City of Charlottesville. This is done in person at City Hall and costs $35 annually and you must submit a copy of your license to the office. If you do not have a license, all class sales must be processed by McGuffey through the office and additional charges will apply (4% fee for credit card purchases and 2% commission).

FOR STARNES CLASSROOM RENTERS

• The Starnes calendar is available online here at all times. Please consult that when creating your schedule of classes and before submitting your Jotform.
  
• The Educational Programming team will do our best to give everyone the dates and times they want. Please be prepared to be flexible as you may be asked to shift your dates or consider another day/time of the week so that all artists can be accomodated. Please do not advertise your classes to clients until the Starnes calendar is confirmed!
• Rental fees for Starnes are $15 per week for ongoing classes, $50 for full one-day workshop and $25 for 1/2 day workshop.
• Once the Starnes schedule is set, you must pay your rent for the classroom ahead of time - in order to reserve the space. The rental fee is due in total prior to the first day of class. You pay online HERE.
  
• All classes/lessons in Starnes Classroom must be scheduled ahead of time Rebekah Wostrel (rawostrel@gmail.com) with questions.
• Reservations for Starnes must be made by the artist who will be teaching the classes.
• Please leave the classroom CLEAN as you would like to find it upon your arrival. Take out your trash, clean the sink, sweep the floor, put aways chairs and tables.
• CANCELLATION POLICY: If you cancel a class after the schedule is set, you will be charged a $35 cancellation fee. Upon cancellation, please notify Rebekah immediately so that you can be removed from the calendar.
• MCGUFFEY RENTAL POLICY: If Starnes is needed for a McGuffey event (Jury, meeting, gallery hanging, First Friday opening) or for an external rental, teachers will not be able to schedule a class at that time and on occasion, teachers may be asked to reschedule a Starnes class to accomodate a large revenue generating event. Classes committee will alert instructors about potential conflicts asap. Blackout dates below. All dates are listed on the Starnes calendar on the portal.
  
• FALL JURY Jan 5-12.
• Openings: Starnes unavailable after 3pm on First Fridays
• Hangings: Starnes unavailable Sunday (after 1pm) of the Sunday before the opening.
  
• LIFE DRAWING: Thursdays 6-9pm, Sundays 2-5pm

 

CATALOG LISTINGS

The months covered by catalogs are below. (Beginning and end dates are somewhat loose since teachers' session dates vary).

--Winter/Spring: December/January-March/April (form due OCT 1, published November 1)

--Spring/Summer: March/April-August (form due FEB 1, published March 1)

--Fall/Winter: August/September-December (form due JUNE 1, published July 1)

Since catalogs are published well in advance of the start of most classes the dates covered by the catalog is flexible. For instance, since the "Winter/Spring" catalog is published Nov 1, you could still offer/advertise later fall classes. This is at the discresion of the individual teacher.

Class listings will be listed in a downloadable online catalog that can be viewed on our website and available as a hard copy to the public on a limited basis. You can list in-person offerings AND/OR virtual classes/workshops on this form. Make sure to indicate which type it is.

Each teacher has a thumbnail image on the 'Learning' page the McGuffey website. The image is a direct link to your website OR email (your choice). Please check the page HERE to make sure your link is active. If you're new to teaching or don't have an image please send one to rawostrel@gmail.com.

If you don’t have a specific class that you want to advertise but are available for private lessons (in-person or virtual) please use the “private instruction” portion of this form. You will still be charged a $15 fee for this listing.

If you haven't taught at McGuffey before and would like more clarification about anything please reach out!!

SUBMISSION DETAILS

-Make sure you include all the information listed below for each heading:
CLASS: (75 words or less) Please note whether it’s a CLASS or WORKSHOP, and whether it is In-person or Virtual.

DATES and TIMES: Be sure to specify DAY of WEEK, List BEGINNING and ENDING dates and Include NUMBER of weeks

STUDENTS: Adults, Teens, Children (be sure to specify age range for kids)

PAYMENT INFORMATION: Tuition, how to register and how to pay. 

You are charged a $15 fee for each class listing you enter on this form.

Please do not contact the office with questions about classes/fees/calendar, etc.Scheduling and general questions: Rebekah Wostrel (rawostrel@gmail.com)

**Please please respect the submission and proofing deadlines. Please make sure you proof the draft to make sure your listings are correct as once the catalog is published no changes can be made.**

Thank You! And HAPPY TEACHING!

**Please note that this form will not save work in progress so you must complete it in its entirety - you will not be able to go back later and finish.**

 

 

All class ad fees must now be paid using credit cards on this form. Accepted cards: Visa and Mastercard (credit and debit), American Express and Discover. Unfortunately, PayPal is not accepted at this time. If this is not possible for you please let us know.