2023 White Squirrel Weekend Craft & Retail Vendor Application Form

Hello, Retail Vendors!

Thanks for your interest in Heart of Brevard's White Squirrel Weekend. We can't wait to work with y'all!

From artwork, unique jewelry, locally made goods and clothing booths, we encourage all vendors to apply now. Vendor spaces typically fill up quickly, so don’t delay!

The following agreement outlines information and regulations set by HOB's Events Committee and the City of Brevard. This allows us to produce high quality community events in downtown Brevard!

If you have questions for HOB, contact us via email or phone: info@brevardnc.org, (828) 884-3278.

New this year - Think Local pricing!

Everyone is encouraged to apply. Selected vendors are based on, but not limited to, the following criteria:

Our desire to offer a diverse, quality assortment of food/craft and retail options.
Rotation of previous vendors with new vendors to allow someone new an opportunity to vend as well as new options for our festival patrons.
Previous history with us. Previous participation in Heart of Brevard events does not guarantee a space in future festivals.

RETAIL VENDOR APPLICATION DEADLINE - MARCH 10TH

Submit Vendor Application and nonrefundable $30 fee no later than the deadline. Application fees paid online are $35 to cover processing fees. Payments not received by the deadline are subject to a $50 late fee.

APPLICATION TIMELINE

Application/Application Fee Payment Deadline: March 10th
Payments can be made online or by check (details below).

Vendor Notification: March 27th
Pending receipt of all application materials listed above, HOB will approve or deny each vendor. Accepted applicants will receive additional event details and payment schedule.

Booth Fee Payment Deadline: April 3rd
Payments can be made online or by check (details below).

EVENT DETAILS

The beloved White Squirrel Weekend combines a stellar live music line-up, a smorgasbord of tasty offerings from vendors and local craft breweries and an assortment of treasures from craft & retail vendors into one fantastic event.

Tenative Event Hours:

Saturday, May 27th
All Vendors: 10am-5pm (Vendors are invited to stay open later, as music will be going on from 5pm until 10:30pm.)

Sunday, May 28th
All Vendors: 10am-5pm

VENDOR FEES (VENDOR APPLICATION FEE IS DUE BY MARCH 10TH)

Electricity: We do not provide electricity to vendors.

Vendor fees are nonrefundable. No show/no call will result in exclusion from future events. All vendor application fees are due by deadline for consideration.

All Heart of Brevard events are rain or shine, so come prepared for weather conditions. Keep in mind, however, that refunds are not issued for weather-related conditions and the event may be canceled or shortened at the discretion of Brevard or Transylvania County public safety officials. (Check with your insurance agent about event insurance that provides coverage for this.)

VENDOR APPLICATION FEE PAYMENT

Vendor application fees must be paid in full online or by check by deadline.

1. Online payments can be made via Square. A link will be sent to you in your confirmation email upon submitting your application. Application fees paid online are $35 to cover processing fees.

2. If paying by check, make checks payable to Heart of Brevard, put the event name in the memo line. Mail to: Heart of Brevard, Attention: Whie Squirrel Vendor Applications, 26 Times Arcade, Brevard, NC 28712

VENDOR BOOTH FEES

The White Squirrel Weekend booth fee is $225.

ALL BOOTHS ARE FOR A 10'x10' SPACE.

THINK LOCAL BOOTH FEE FOR LOCAL VENDORS

NEW THIS YEAR! If you are a local vendor booth fees are $150 for a 10x10 space. To receive the local vendor rate vendors must provide proof of residency in Transylvania County.

ADDITIONAL VENDOR REQUIREMENTS

You will be responsible for your own booth setup. Please bring your own tent, tables, chairs, fire extinguisher, weights, extension cords and tape. NOTE: Each tent must have 40lb weights for each leg. Weight requirements will be enforced by the Brevard Fire Department. If you forget them, you may purchase sandbags and 5-gallon buckets at Ace Hardware (87 W. Main St., Brevard, NC 28712).
No glass containers allowed to be served. (Examples: soda bottles, beverage containers, etc.).
All food service materials — including utensils, plates, napkins, cups and other materials — must be compostable. (Local supplier: Jacks Boxes jacksboxes.com.)
Vendors must take reasonable steps to make their service counter accessible to patrons with disabilities. If your service counter is taller than 36"; you must be prepared to complete order and payment transactions with a clipboard or other device.
Leave your area as you found it. Bring a broom and materials to clean your area of food and debris. Bag all waste and take it with you. Failure will result in a $150 Leave No Trace violation fee.
Vendors must bring their own ground cover to protect surfaces under their food prep areas.
All sales must be conducted within the booth space. No roving vendors. No hand billing.
You cannot sublease your booth space.
No extra structures (i.e. extra tents, seating areas, etc.) are allowed without prior approval.
Vendors must comply with the State of North Carolina on sales tax and business license requirements.
Vendors must be prepared to pass a safety inspection by designated authorities of the City of Brevard.
Vendor shall comply with all laws, ordinances, rules and regulations of any lawful authority, agency or government unit which apply to the use of its vending unit requirements, including and without limitation, any applicable fire and building code of the City of Brevard and health regulations of the Transylvania County Health Department. Only food vendors are approved by the health department to cook and sell food in the festival area.
Vendors agree to indemnify and hold harmless the event, Heart of Brevard, the City of Brevard, their officers, directors, representatives, volunteers, employees and agents for any penalties, fines, expenses or damages from participating vendor’s failure to comply with such laws.
Vendors agree to accept as conclusive and binding the decision of the Events Committee as to any dispute between you and any other participating restaurant, vendor or any person attending the event.
Vendors may not sell or consume alcoholic beverages.
Vendors shall not use noise-making devices or public address systems in or around their allocated space without prior approval of the festival committee, pursuant to the Code of Ordinances of the City of Brevard.

Vendor/Company Name*

Vendor Contact Name*

First NameLast Name

Vendor Phone Number*

Day of Phone Number (if different from above)

Vendor Address*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry

Vendor E-mail*

example@example.com

Emergency Contact Name*

First NameLast Name

Emergency Contact Phone Number*

Please upload an image of your logo for Heart of Brevard to use in event promotional materials.

Please upload photos of your booth setup here.*

Please share a listing of your products with us and/or photos of your products.*

Please provide a price range of your products here.*

Please share the actual physical dimensions for your booth setup here.*

Does your business have general liability insurance coverage?*

YesNo

What makes you special? Please tell us why we should have you at our events.*

Please share any questions or comments you have for Heart of Brevard here.*

Please check each box here, and sign below, to indicate that you have read and agreed with each statement.*

I understand vendors must meet all deadlines and documentation requirements.I understand all food service materials must be compostable.I understand and agree to the Leave No Trace policy and violation fee.I agree to take reasonable steps to make my service counter accessible to people with disabilities.I understand that all decisions of the Heart of Brevard Events Committee are final and any decision will be made in keeping with the overall objectives and quality of the event.I have read and agree to abide by all terms in the 2023 Craft & Retail Vendor Requirements detailed in this application form.

Signature*

Clear

VENDOR APPLICATION AND APPLICATION FEE IS DUE BY MARCH 10TH

Electricity: We do not provide electricity to vendors.

Vendor fees are nonrefundable. No show/no call will result in exclusion from future events. All vendor application fees are due by deadline for consideration.

All Heart of Brevard events are rain or shine, so come prepared for weather conditions. Keep in mind, however, that refunds are not issued for weather-related conditions and the event may be canceled or shortened at the discretion of Brevard or Transylvania County public safety officials. (Check with your insurance agent about event insurance that provides coverage for this.)

VENDOR APPLICATION FEE PAYMENT

Vendor application fees must be paid in full online or by check by deadline.

1. Online payments can be made via Square. A link will be sent to you in your confirmation email upon submitting your application. Application fees paid online are $35 to cover processing fees.

2. If paying by check, make checks payable to Heart of Brevard, put the event name in the memo line. Mail to: Heart of Brevard, Attention: Whie Squirrel Food Vendor Applications, 26 Times Arcade, Brevard, NC 28712

VENDOR APPLICATION FEE IS DUE BY MARCH 10TH

VENDOR BOOTH FEES ARE DUE APRIL 3RD

2023 Heart of Brevard Craft & Retail Vendor Application