• 2023 Heart of Brevard Craft & Retail Vendor Application

    DEADLINE FOR APPLICATIONS MARCH 10TH
  • Hello, Retail Vendors!

    Thanks for your interest in Heart of Brevard's White Squirrel Weekend. We can't wait to work with y'all!

    From artwork, unique jewelry, locally made goods and clothing booths, we encourage all vendors to apply now. Vendor spaces typically fill up quickly, so don’t delay!

    The following agreement outlines information and regulations set by HOB's Events Committee and the City of Brevard. This allows us to produce high quality community events in downtown Brevard!

    If you have questions for HOB, contact us via email or phone: info@brevardnc.org, (828) 884-3278.

    New this year - Think Local pricing!

    Everyone is encouraged to apply. Selected vendors are based on, but not limited to, the following criteria:

    • Our desire to offer a diverse, quality assortment of food/craft and retail options.
    • Rotation of previous vendors with new vendors to allow someone new an opportunity to vend as well as new options for our festival patrons.
    • Previous history with us. Previous participation in Heart of Brevard events does not guarantee a space in future festivals.
  • RETAIL VENDOR APPLICATION DEADLINE - MARCH 10TH

    Submit Vendor Application and nonrefundable $30 fee no later than the deadline. Application fees paid online are $35 to cover processing fees. Payments not received by the deadline are subject to a $50 late fee.

    APPLICATION TIMELINE

    Application/Application Fee Payment Deadline: March 10th
    Payments can be made online or by check (details below).

    Vendor Notification: March 27th
    Pending receipt of all application materials listed above, HOB will approve or deny each vendor. Accepted applicants will receive additional event details and payment schedule.

    Booth Fee Payment Deadline: April 3rd
    Payments can be made online or by check (details below).

  • EVENT DETAILS

    The beloved White Squirrel Weekend combines a stellar live music line-up, a smorgasbord of tasty offerings from vendors and local craft breweries and an assortment of treasures from craft & retail vendors into one fantastic event. 

    Tenative Event Hours: 

    Saturday, May 27th
    All Vendors: 10am-5pm (Vendors are invited to stay open later, as music will be going on from 5pm until 10:30pm.)

    Sunday, May 28th
    All Vendors: 10am-5pm

  • VENDOR FEES (VENDOR APPLICATION FEE IS DUE BY MARCH 10TH)

    Electricity: We do not provide electricity to vendors.

    Vendor fees are nonrefundable. No show/no call will result in exclusion from future events. All vendor application fees are due by deadline for consideration.

    All Heart of Brevard events are rain or shine, so come prepared for weather conditions. Keep in mind, however, that refunds are not issued for weather-related conditions and the event may be canceled or shortened at the discretion of Brevard or Transylvania County public safety officials. (Check with your insurance agent about event insurance that provides coverage for this.)

     

    VENDOR APPLICATION FEE PAYMENT

    Vendor application fees must be paid in full online or by check by deadline.

    1. Online payments can be made via Square. A link will be sent to you in your confirmation email upon submitting your application. Application fees paid online are $35 to cover processing fees.

    2. If paying by check, make checks payable to Heart of Brevard, put the event name in the memo line. Mail to: Heart of Brevard, Attention: Whie Squirrel Vendor Applications, 26 Times Arcade, Brevard, NC 28712

     

    VENDOR BOOTH FEES 

    The White Squirrel Weekend booth fee is $225.

    ALL BOOTHS ARE FOR A 10'x10' SPACE.

     

    THINK LOCAL BOOTH FEE FOR LOCAL VENDORS 

    NEW THIS YEAR! If you are a local vendor booth fees are $150 for a 10x10 space. To receive the local vendor rate vendors must provide proof of residency in Transylvania County.

  • ADDITIONAL VENDOR REQUIREMENTS

    • You will be responsible for your own booth setup. Please bring your own tent, tables, chairs, fire extinguisher, weights, extension cords and tape. NOTE: Each tent must have 40lb weights for each leg. Weight requirements will be enforced by the Brevard Fire Department. If you forget them, you may purchase sandbags and 5-gallon buckets at Ace Hardware (87 W. Main St., Brevard, NC 28712).
    • No glass containers allowed to be served. (Examples: soda bottles, beverage containers, etc.).
    • All food service materials — including utensils, plates, napkins, cups and other materials — must be compostable. (Local supplier: Jacks Boxes jacksboxes.com.) 
    • Vendors must take reasonable steps to make their service counter accessible to patrons with disabilities. If your service counter is taller than 36"; you must be prepared to complete order and payment transactions with a clipboard or other device.
    • Leave your area as you found it. Bring a broom and materials to clean your area of food and debris. Bag all waste and take it with you. Failure will result in a $150 Leave No Trace violation fee. 
    • Vendors must bring their own ground cover to protect surfaces under their food prep areas.
    • All sales must be conducted within the booth space. No roving vendors. No hand billing.
    • You cannot sublease your booth space.
    • No extra structures (i.e. extra tents, seating areas, etc.) are allowed without prior approval.
    • Vendors must comply with the State of North Carolina on sales tax and business license requirements.
    • Vendors must be prepared to pass a safety inspection by designated authorities of the City of Brevard.
    • Vendor shall comply with all laws, ordinances, rules and regulations of any lawful authority, agency or government unit which apply to the use of its vending unit requirements, including and without limitation, any applicable fire and building code of the City of Brevard and health regulations of the Transylvania County Health Department. Only food vendors are approved by the health department to cook and sell food in the festival area.  
    • Vendors agree to indemnify and hold harmless the event, Heart of Brevard, the City of Brevard, their officers, directors, representatives, volunteers, employees and agents for any penalties, fines, expenses or damages from participating vendor’s failure to comply with such laws.
    • Vendors agree to accept as conclusive and binding the decision of the Events Committee as to any dispute between you and any other participating restaurant, vendor or any person attending the event.
    • Vendors may not sell or consume alcoholic beverages. 
    • Vendors shall not use noise-making devices or public address systems in or around their allocated space without prior approval of the festival committee, pursuant to the Code of Ordinances of the City of Brevard.  
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  • VENDOR APPLICATION AND APPLICATION FEE IS DUE BY MARCH 10TH

     

    Electricity: We do not provide electricity to vendors.

    Vendor fees are nonrefundable. No show/no call will result in exclusion from future events. All vendor application fees are due by deadline for consideration.

    All Heart of Brevard events are rain or shine, so come prepared for weather conditions. Keep in mind, however, that refunds are not issued for weather-related conditions and the event may be canceled or shortened at the discretion of Brevard or Transylvania County public safety officials. (Check with your insurance agent about event insurance that provides coverage for this.)

     

    VENDOR APPLICATION FEE PAYMENT

    Vendor application fees must be paid in full online or by check by deadline.

    1. Online payments can be made via Square. A link will be sent to you in your confirmation email upon submitting your application. Application fees paid online are $35 to cover processing fees.

    2. If paying by check, make checks payable to Heart of Brevard, put the event name in the memo line. Mail to: Heart of Brevard, Attention: Whie Squirrel Food Vendor Applications, 26 Times Arcade, Brevard, NC 28712

      

    VENDOR APPLICATION FEE IS DUE BY MARCH 10TH

    VENDOR BOOTH FEES ARE DUE APRIL 3RD

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