Complete the form below to reserve vendor space in the Taste of the Poconos (TotP) event organized by the Newfoundland Area Public Library. TotP is scheduled for Saturday, May 17th, 2025 from 1-5PM, rain or shine, at the Carlton Drake Memorial Park located at 994 Main Street Newfoundland, PA.

VENDORS SELLING FOOD OR DRINK: Space fee is $100 (10 x 10) or $200 (two 10 x 10 spaces) and is nonrefundable. Make sure you're reserving enough space based on your tent/table/trailer size. Payment is due upon submission of this form. We can only accept payments online. Proceeds of these fees benefit the library. 50% of our funding relies on donations like these, so thank you!

Vendors must add the Newfoundland Area Public Library (event host) and Dreher Township (owners of the Carlton Drake Memorial Park) as additional insureds to the vendor's insurance policy covering the day of the event and provide a copy to the library. 

For wine/beer/spirits vendors only: Vendors must apply for an exposition permit through the PA Liquor Control Board covering the event and provide a copy to the library. Vendors are expected to provide tastings to attendees wearing orange-colored wristbands, which are purchased from the library. Vendors may sell their product and merchandise with no additional fees due to the library if their off-site license allows.

NON-PROFIT, CRAFT, AND ARTISAN VENDORS: There is no space fee for non-profit organizations and local crafters, artisans, or artists. Make sure you're reserving enough space based on your tent/table/trailer size. We encourage planned activities that draw attendees to your booth; please include that information on this form for us to promote prior to and during the event. Submitting proof of insurance coverage is not required unless the vendor is selling items or offering activities that open the library to liability.

Failure to submit payment, insurance, and permits (if applicable) before the May 2nd, 2025 deadline will result in space cancellation.

Thank you!

VENDOR AGREEMENT 

PRIOR TO THE EVENT

Completed applications must be submitted by May 2nd, 2025, no exceptions. 

Each vendor is responsible for adding their own insurance coverage for this event. We will not approve vendor applications without proof of insurance coverage. **Nonprofits and crafters/artisans are exempt from this requirement unless selling items or offering activities that open the library to liability.**

Please prepare enough product to serve/sell to at least 200 people.

Vendor fee is due to the library upon submission of this application. We can only accept online payments and, as this is partially a library fundraiser, do not offer refunds. 

Make sure you're reserving enough space based on your tent/table/trailer size. Reserved spaces are marked before the event and we cannot accommodate equipment or vehicles bigger than the space you request through this form.

Wineries/breweries/distilleries ONLY: Please allow enough time to complete and submit a PLCB exposition permit for the event. Expo permits are required for vendors selling/serving alcohol, no exceptions.

Wineries/breweries/distilleries ONLY: Tastings of alcohol must only be served to attendees with bright orange wristbands. These attendees purchase Tasting Tickets from the library and verify that they are aged 21+. Attendees do not need a wristband to purchase product directly from the vendor; this may be done at the vendor's discretion and the rules of their PLCB permit without any additional fees due to the library.

For any immediate questions, please reach out to Kristina at krusso@waynelibraries.org.

 

DAY OF EVENT

• All vendors should setup at the CARLTON DRAKE MEMORIAL PARK (994 Main Street Newfoundland, PA 18445) on MAY 17, 2025 between 10:00AM-12PM. Vehicles will not be able to drive into the park for setup after 12:00 PM. All displays must be removed by 6:00PM on MAY 17, 2025.
• All labor and equipment for setup and tear down is the responsibility of the vendor.
• The Newfoundland Area Public Library reserves the right to request the removal of any items deemed to be illegal, in poor taste, or otherwise unaligned with the spirit of the event. 
• The vendor's reserved area must be kept clean, organized, and safe.
• Vendor is responsible for providing their own tent/tables/chairs for the event. 
• Event will be held rain or shine. There are no vendor fee refunds for inclement weather.
• Vendor is responsible for their own cash/payments during the event. The library will not have extra change on premises.
  
• The library is not responsible for any lost, stolen, or damaged items.
• Vendor is responsible for their own trash removal. 
• Reserved spaces must be manned during event hours from 1:00 - 5:00 PM.
• No playing of any musical equipment, radio, tv, etc. or the use of a microphone or loudspeaker are permitted.
• The park does not have electricity or Wi-Fi access.
  
• Vendors in violation of this agreement or engaged in any inappropriate behavior or illegal activity will be asked to leave the premises.
• Vendor parking is available next to the park concession stand, first come, first served. Please limit to 1 vehicle per vendor. Additional parking will be at Wallenpaupack South Elementary and GDS Fairgrounds located across the street from the park. 
• No call, no shows and last minute cancellations (emergencies exempt) will not be considered for participation in future events.

 

*A copy of the Vendor Agreement will be emailed to you after submission.*

 

By signing and submitting this form, the vendor, its parent company, and any representatives of the two agree to the terms outlined above and acknowledge that they have read and understand the terms of participation.