2023 Heart of Brevard Nonprofit Vendor Application

Hello, Nonprofit Vendors!

Thanks for your interest in Heart of Brevard's 2023 events. We can't wait to work with y'all!

The following agreement outlines information and regulations set by HOB's Events Committee and the City of Brevard. This allows us to produce high quality community events in downtown Brevard!

If you have questions for HOB, contact us via email or phone: info@brevardnc.org, (828) 884-3278.

All are encouraged to apply! Preference will be given to local organizations.

NONPROFIT VENDOR APPLICATION DEADLINE: MARCH 10TH

Submit Vendor Application and nonrefundable application fee no later than deadline. Payments not received by deadline are subject to a $50 late fee.

APPLICATION TIMELINE

Application/Application Fee Payment Deadline: March 10th
Payments can be made online or by check (details below).

Vendor Notification: March 27th
Pending receipt of all application materials listed above, HOB will approve or deny each vendor. Accepted applicants will receive additional event details and payment schedule.

Booth Fee Payment Deadline: April 3rd
Payments can be made online or by check (details below).

EVENT DETAILS

The beloved White Squirrel Weekend combines a stellar live music line-up, a smorgasbord of tasty offerings from vendors and local craft breweries and an assortment of treasures from craft & retail vendors into one fantastic event. 

Event Hours: 

Saturday, May 27th
All Vendors: 10am-5pm (Vendors are invited to stay open later, as music will be going on from 5pm until 10:30pm.)

Sunday, May 28th
All Vendors: 10am-4pm

VENDOR FEES ($30 VENDOR APPLICATION FEE DUE BY MARCH 10TH)

Electricity: We do not have electricity available for retail vendors.

Vendor fees are nonrefundable. No show/no call will result in exclusion from future events. All vendor application fees are due by deadline for consideration.

All Heart of Brevard events are rain or shine, so come prepared for weather conditions. Keep in mind, however, that refunds are not issued for weather-related conditions and the event may be canceled or shortened at the discretion of Brevard or Transylvania County public safety officials. (Check with your insurance agent about event insurance that provides coverage for this.)

VENDOR APPLICATION FEE PAYMENT

Vendor application fees must be paid in full online or by check by deadline.

1. Online payments can be made via Square. A link will be sent to you in your confirmation email upon submitting your application. Online application fees are $35 to cover fees.

2. If paying by check, make checks payable to Heart of Brevard, put the event name in the memo line.

Mail to: 
Heart of Brevard, Attention: Vendor Applications

26 Times Arcade, Brevard, NC 28712

VENDOR BOOTH FEES 

Accepted vendors will receive information on the booth fee payment schedule. Please see booth fees by event and booth description detailed below. ALL BOOTHS ARE FOR A 10'x10' SPACE.

White Squirrel Weekend Booth Fee: $75

ADDITIONAL VENDOR REQUIREMENTS

• You will be responsible for your own booth setup. Please bring your own tent, tables, chairs, fire extinguisher, weights, extension cords and tape. NOTE: Each tent must have 40lb weights for each leg. Weight requirements will be enforced by the Brevard Fire Department. If you forget them, you may purchase sandbags and 5-gallon buckets at Ace Hardware (87 W. Main St., Brevard, NC 28712).
• No glass containers allowed to be served. (Examples: soda bottles, beverage containers, etc.).
• All food service materials — including utensils, plates, napkins, cups and other materials — must be compostable. (Local supplier: Jacks Boxes jacksboxes.com.) 
• Vendors must take reasonable steps to make their service counter accessible to patrons with disabilities. If your service counter is taller than 36"; you must be prepared to complete order and payment transactions with a clipboard or other device.
• Leave your area as you found it. Bring a broom and materials to clean your area of food and debris. Bag all waste and take it with you. Failure will result in a $150 Leave No Trace violation fee. 
• Vendors must bring their own ground cover to protect surfaces under their food prep areas.
• All sales must be conducted within the booth space. No roving vendors. No hand billing.
• You cannot sublease your booth space.
• No extra structures (i.e. extra tents, seating areas, etc.) are allowed without prior approval.
• Vendors must comply with the State of North Carolina on sales tax and business license requirements.
• Vendors must be prepared to pass a safety inspection by designated authorities of the City of Brevard.
• Vendor shall comply with all laws, ordinances, rules and regulations of any lawful authority, agency or government unit which apply to the use of its vending unit requirements, including and without limitation, any applicable fire and building code of the City of Brevard and health regulations of the Transylvania County Health Department. Only food vendors are approved by the health department to cook and sell food in the festival area.  
• Vendors agree to indemnify and hold harmless the event, Heart of Brevard, the City of Brevard, their officers, directors, representatives, volunteers, employees and agents for any penalties, fines, expenses or damages from participating vendor’s failure to comply with such laws.
• Vendors agree to accept as conclusive and binding the decision of the Events Committee as to any dispute between you and any other participating restaurant, vendor or any person attending the event.
• Vendors may not sell or consume alcoholic beverages. 
• Vendors shall not use noise-making devices or public address systems in or around their allocated space without prior approval of the festival committee, pursuant to the Code of Ordinances of the City of Brevard.  

$30 VENDOR APPLICATION FEE DUE BY MARCH 10TH

VENDOR APPLICATION FEE PAYMENT

Vendor application fees must be paid in full online or by check by deadline.

1. Online payments can be made via Square. A link will be sent to you in your confirmation email upon submitting your application. Online application fees are $35 to cover fees.

2. If paying by check, make checks payable to Heart of Brevard, put the event name in the memo line. Mail to: Heart of Brevard, Attention: Vendor Applications, 26 Times Arcade, Brevard, NC 28712

Vendor fees are nonrefundable. No show/no call will result in exclusion from future events. All vendor application fees are due by deadline for consideration.

All Heart of Brevard events are rain or shine, so come prepared for weather conditions. Keep in mind, however, that refunds are not issued for weather-related conditions and the event may be canceled or shortened at the discretion of Brevard or Transylvania County public safety officials. (Check with your insurance agent about event insurance that provides coverage for this.)

 

VENDOR APPLICATION FEE IS DUE BY MARCH 10TH

VENDOR BOOTH FEES ARE DUE BY APRIL 3RD