Room Reservation Form

* Please check the calendar of events at: https://www.coabvm.org/events-calendar before requesting a room to ensure the space is open.

* Notice that there will be a review process to resolve conflicting room reservations. Reservations will be prioritized based upon parish/school needs.

* When school is closed, please pay attention to communications. Masses will remain as scheduled but certain buildings closed and activities canceled as needed.

* If your event is canceled, please call the rectory as soon as possible.
Event:*
Is this a Parish-sponsored event?*

YesNo
Event Date:*

MonthDayYear
Will you need to setup the day before for your event?*

YesNo
If setting up the day before, what time will you need access?

Hour Minutes

AM/PM Option
Event Start Time:*

Hour Minutes

AM/PM Option
Event End Time:*

Hour Minutes

AM/PM Option
Number of people attending:*
If this meeting will recur on a regular schedule, please provide future dates:
ROOM INFORMATION

Fellowship Room
- 48 person capacity
- $50/hr (parishioner rate)
- $100/hr (non-parishioner rate)
- 3 hour minimum
- Room has 85" Smart TV for viewing or presentations
- Room is setup with (8) 5' round tables, 48 chairs, and (2) 6' long tables
- Tables are covered with fitted cloths. If soiled, please set aside for maintenance staff to launder. More table covers can be found in top cabinets.
Lower Rectory Hall
- 60 person capacity
- Reservable with donation to the Church
- Room has 85" Smart TV for viewing or presentations
- Room is setup with (12) 6' long tables and 48 chairs
- Tables are covered with fitted cloths. If soiled, pelase set aside for maintenance staff to launder.
Gym / Family Center
- 400 person capacity
- $100/hr (parishioner rate)
- $150/hr (non-parishioner rate)
- 4 hour minimum
- Room has new wireless sound system and bluetooth connected to the overhead speakers. There are 2 wired microphones, 2 wireless handheld microphones, and 1 wireless lapel microphone available for use.
- 150" screen available for presentations
- There are (110) 6' long tables, (33) 6' round tables, and 400 chairs available
Room Requested:*

Athletic Field (In case of inclement weather, consider reserving the gym, too.)ChurchCounter's Room in the RectoryFellowship RoomGym / Family CenterLower Old Church HallLower Rectory HallSchool CafeteriaUpper Old Church Hall
If you require more than one room for your event, please list other rooms needed here:
If you would like this advertised in the Parish bulletin, please contact our Rectory secretary at 440-526-1177 or mdefranco@coabvm.org
Contact Name:*

First NameLast Name
Are you a registered parishioner?*

YesNo
Contact Phone Number:*
Please enter a valid phone number.
Contact E-mail:*
example@example.com
Organization Name:*
Do you require a security badge for access?*

YesNo
Do you require a microphone or speaker for your event?*

YesNo
Will you need to use the TV in the Fellowship Room or Lower Rectory Hall? Instructions for use will be provided to you.*

YesNo
Round tablecloths are available from the Parish. Do you require these for your event?*

YesNo
Describe your table/chair layout? *
Please note only tables and chairs are provided. We do not provide tablecloths nor decorations.
Will alcohol be served?*

YesNo
Will alcohol be sold?*

YesNo
Renter MUST carry Commercial General Liability Insurance. If not, the necessary coverage may be obtained by purchasing “Special Events Liability Insurance” coverage through the Diocesan Insurance Office through Assumption Church for $135. Please visit: http://www.discplan.org/SPECIAL_EVENTS_LIABILITY_INSURANCE.pdf
Room Clean-up Procedure

We appreciate your assistance to help complete the following tasks when
using the Assumption's meeting spaces. Our goal is to leave the room ready for the next group to use.

Tables & Chairs
- If fitted table covers are soiled, please remove and set aside for maintenance staff to launder.
- Put tables and chairs back to original set-up
- For Gym: Stack chairs on chair holders (10 high) and put tables away if able. Use the large mop in the storage closet to dry mop the floor.
Trash
- Please be sure that large pieces of trash are picked up off the floor
- If there is food waste in the garbage cans, please tie them closed and leave them in the can
Lights
- Turn off all lights including storage closets, kitchen, hallways, bathroom & gym
- Gym lights are in the west double-door closet of the Gym in the round table room. To the left as you enter, there are 5 breakers on the top left. There is Sign posted on panel.
- Fellowship Room hallway lights are located in the closet off the men's rest room in a breaker panel. Top 3 left side.
Doors: All outside doors need to be closed and locked

Thermostat: Thermostat should be turned to original settings
Should be Empty: