• Troop Trip & High Risk Activity Request Form

  • For approval, you MUST submit this form at least two weeks before the trip/activity.

    This form is for Girl Scout groups to notify council for events and troop travel. You will need to request approval for:

    • Overnights and travel outside of Montana or Wyoming.
    • Outdoor camping, campfires, and cookouts which require the completion of gsLearn Outdoor Training and an in-person Cookout Training.
    • Any high-risk activity requiring prior council approval per the Safety Activity Checkpoints. You can determine if an activity requires approval by looking at the top of each activity page and the field indicating whether prior council approval is required before participating in the activity.

    NOTE: You DO NOT need prior council approval for programs and events that are run by GSMW staff (such as programs and summer camp).

    REQUIRED: GSMW’s Troop Travel Training

    GSMW’s Troop Travel Training is available in gsLearn and is a required training for all volunteers wishing to lead their Girl Scouts on troop trips or high risk activities. BEFORE you submit a Troop Trip & High Risk Activity Request form, please login to gsLearn and complete the training.  Do you have questions about how to access gsLearn? Check out the My Account Tip Sheet: gsLearn for more information.

    Be prepared to include or upload the following information:

    If you will be using a vendor or organization for any high risk activities:

    • First, view the activity's Safety Activity Checkpoints and verify that the activity provider has all required certifications and trainings. You must verify certifications even if prior council approval is not required. 
    • If your activity requires prior council approval, you must send a Certificate of Insurance from your vendor to customercare@gsmw.org two weeks prior to your activity. GSMW must have the certificate before we can approve your trip or activity.
    • Within the trip request form, provide the high risk activity provider's business name and phone number. If they are a certified volunteer, provide their first and last name.

    If you are planning an overnight trip, a high risk activity, a camp out or cookout, or a trip out-of-council, prepare to upload an itinerary of your day along with the following:

    • Lodging name, address, and dates staying at that lodging
    • Location and high risk activities that will be happening each day
    • Transportation information: airline, flight number, and ground travel -  personal vehicle, rental car, etc. 
    • Names of adult chaperones (all overnight travelers require membership and background checks)
    • Names of girls attending (all eligible girls require membership)
    • Names of all non-member participants
    • If applicable, the name of a volunteer who has completed Outdoor Training (for camping, campfires, and cookouts)

    Additional Insurance

    As of October 1, 2025, GSUSA no longer requires additional insurance purchases for ALL Girl Scout activities. All Girl Scout events are now automatically insured to cover accidents and sickness for all participants, member and non-member.

    If you have any questions, please contact customer care at customercare@gsmw.org or call 406-252-0488. 

  • Group Information

  • Format: (000) 000-0000.
  • Is this a recurring activity?*
  • Start Date of Activity*
     - -
    2 digit month, 2 digit day, 4 digit year
  • End Date of Activity*
     - -
    2 digit month, 2 digit day, 4 digit year
  • Program Level and Number of Attendees Participating*
    Rows
  • Are any non-members of Girl Scouts? Such as tagalongs (younger siblings, adults, etc.)*

  • Tell Us About Your Activity

  • Council Approval Requirement

    In a table at the top of the first page of each activity’s Safety Activity Checkpoints (SACs), you will see a field indicating whether prior council approval is required. Prior council approval is required for all overnights, all aquatic activities, all shooting sports, all out-of-council trips, and many other high risk activities. Please investigate the SACs carefully.

  • Per your review of Safety Activity Checkpoints, does this activity require prior council approval? If in doubt, select "yes".*
  • Is this an experience happening locally within Montana or Wyoming?*
  • Length of Trip / Activity*
  • What type of activity are you requesting approval for?*
  • Format: (000) 000-0000.

  • Trip Itinerary Details

    Please include the following:

    • Lodging name, address and dates staying at that lodging (if applicable)
    • Location and activities that will be happening each day
    • Transportation information: airline, flight number, how will you be traveling around if out of state, personal vehicle, rental car, etc.
    • Names of adult chaperones, number of male and female
    • Names of girls attending
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  • Will this activity be run by an organization, company or vendor outside of Girl Scouts of Montana and Wyoming?*

  • Verification and Agreement

  • Review Safety Activity Checkpoints

  • Safety Activity Checkpoints, please verify the following:*

  • By submitting this form, I acknowledge that as the primary contact, I am responsible for:

    • Meeting any applicable volunteer training requirements.
    • Following Safety Activity Checkpoints for all applicable activities, including requirements about: participant program levels, supervision ratios, program equipment, safety gear, instructor certification/experience, anything else.
    • Ensuring all participating adults have a current Girl Scouts membership, completed the background check process and are an approved adult volunteer.
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