ABOUT THIS REPORT
Each year, the Eminent Archon of each chapter is required to prepare and submit an annual report on the chapter's performance by the authority of the Fraternity Laws. This report should reflect information from the 2022-23 academic year. A copy of this submission will be immediately shared with you (the preparer), the chapter advisor, and the house corporation president if email addresses are provided on the first page. A copy will also be shared with your Province Archon; Province information will be auto-filled for you upon selecting your chapter/University.
This instruction page is designed to provide you with an overview of what information is needed to complete the report. You will be able to save it and return it later, however, it is easier to complete in one sitting.
We suggest that you and your Executive Council complete this report at your next Executive Board meeting.
You will need the information listed below to complete this report:
Service and Philanthropy
This portion of the report will take you to an external report to fill out philanthropy and service information about what events you hosted this past academic year.
Please fill out a new report for each event that your chapter hosted.
Total # of Hours of Service completed by the Chapter
- Please note that it is an expectation of membership that all members complete 20 service hours per academic year.
Total $ amount raised towards Philanthropic Goals
https://www.sae.net/resources/philanthropy-community-service-report-form/
Campus and Community Involvement
Total number of intramural sports teams sponsored by the chapter during the 2022-23 academic year
Total number of members who are/were also student-athletes during the 2022-23 academic year (this means they played for an official, University-sponsored sports team)
A total number of members actively involved in another student or civic organization.
Total number of chapter members serving on your campus' Student Government and on your campus' IFC Executive board
Chapter Management
Frequency of your chapter's executive/all chapter meetings
Total number of interactions with your Province leadership during the 2022-23 academic year
Chapter Finances
Total number of members with outstanding dues
Does the chapter have a functioning budget?
Recruitment and Retention
Does the chapter have a written recruitment plan?
How strong is the chapter's Brotherhood?
How do you engage and retain Junior and Senior members?
Member Education
Does the chapter have a written Phoenix Member Education plan?
Does your chapter budget for National Event attendance?
Does your chapter utilize a CEF?
Health & Safety
Minerva’s Shield - Chapter and Executive Review
List of Guest Speakers that the chapter hosted to speak on a variety of Health and Safety topics
Scholarship
# of members under the 2.5 minimum cumulative GPA threshold
# of members at or above a 3.5 cumulative GPA threshold
Do you have a scholarship plan on file?
Ritual
Count of all members attaining a 75% attendance rate to all Ritual sessions (initiations, graduations, etc.; for individual members, not a chapter average)
Comfortability and proficiency in Ritual
Ritual replacement checklist
Alumni Engagement
Total number of alumni engagement events hosted during the 2022-23 academic year
Frequency of your alumni newsletter distribution
Number of Alumni Guest Speakers in an Academic Year (Aug - May)
Comfortability and Competency of Executive Council
Link to Officer Manuals
Comfortability in Officer Roles
Resources and Assistance Needed
The Record - SAE's Publication
Do you have a great story to share?
If you have any questions about completing the Eminent Archon Report, don't hesitate to contact a member of the Chapter Development Team found here here.