Business Client Information Request

  • Business Client Information Request

  • This form is used to collect the information needed to set up new business client files and to determine what is required for accounting and tax services throughout the year. Once this form is completed, any additional information can be uploaded to TaxFolder.com, once you are granted access. Or if you prefer you send them by email to mel@melaniegesy.ca, by regular mail or you can make arrangements to drop them off at my office.

    I take the confidentiality of the information you provide seriously. All information collected on this form and in the course of preparing the company year end is covered under the terms of my Engagement Letter. Please contact Melanie Gesy if you have any questions while filling this out.

    DO NOT SUBMIT THIS FORM IF YOU ARE NOT A NEW CLIENT.

  • Corporate Information

  • Is the company mailing address the same as the physical address?*
  • Are your company books and records kept at the same place as your mailing address?*
  • Format: (000) 000-0000.

  • Incorporation and Corporate Structure

  • Did you use a lawyer to incorporate your company?*

  • Please send your lawyer an email (and copy me) granting them permission to talk to me. I will like to request the minute book documents from them, but they can not communicate with me without your permission.

  • I will need to see all the minute book documents that you received when you incorporated the company. You can send digital copies by email (mel@melaniegesy.ca) or you can drop off the paper documents to my office.

  • In the meantime, please provide the following so that I can get the government consent forms prepared for your signature.

  • Incorporation Date*
     - -
  • Fiscal year end
     - -
  • Are you registered for the online CRA My Business Account?*

  • The rules have recently changed and the business owner now has to confirm our request for access and it can ONLY be done by logging into their CRA account. You MUST  register for CRA My Business Account before I can request consent to be your representative. 

    Click HERE for more information and help in getting registered.

     

  • Do you have a prior accountant that assisted you with prior year returns?
  • Do I have your consent to communicate with the prior accountant?*

  • I would like to request some of the prior year documents/working papers from them, which makes it easier to set up the opening balances.

  • Are their prior fees fully paid?*
  • Most recently completed/filed fiscal year*
     - -

  • Company Shareholders and Directors

  • Does the company have any shareholders that are not people (i.e. businesses or trusts)?*
  • How many corporate shareholders does the company have?*

  • Corporate Shareholder #1

  • Company Year End*
     - -

  • Corporate Shareholder #2

  • Company Year End*
     - -

  • Corporate Shareholder #3

  • Company Year End*
     - -

  • If you have more companies to include please provide the additional shareholder information in a separate communication.

  • Primary Contact/Individual #1

    This is the main person you want me to communicate with (not necessarily a shareholder or director).
  • Format: (000) 000-0000.
  • How many shareholders with > 10% of shares and/or directors does the company have? If the primary contact is a shareholder, please select the appropriate number of additional shareholders.*

  • Individual #2

    Please provide the following for each shareholder owning more than 10% and/or each director
  • Format: (000) 000-0000.

  • Individual #3

    Please provide the following for each shareholder owning more than 10% and/or director
  • Format: (000) 000-0000.

  • Individual #4

    Please provide the following for each shareholder owning more than 10% and/or director
  • Format: (000) 000-0000.

  • If you have more individuals to include please provide the additional shareholder or director information in a separate communication.

  • Do any of the shareholders (or any person related to any shareholder) hold any shares in any other privately held companies?*

  • Definition of Related Persons

    Under section 251(1) of the Income Tax Act, related persons are deemed not to deal with each other at arm's length. For the purposes of this definition, related persons include: Individuals connected by blood relationship, adoption, marriage or common law partnership.

  • I will need additional information regarding the related companies. Please be prepared to share this information.

  • Bookkeeping and records

  • Who does the bookkeeping for the daily operations?*
  • Format: (000) 000-0000.
  • Which bookkeeping software is used for the daily bookkeeping?*

  • Please send me an invite from your QBO account so I can access your account. Make sure you are inviting me as Accounting Firm, and not just a regular user. You can send the invite to mel@melaniegesy.ca.

  • Do you rely on any cloud storage software?*
  • Do you use any online payment collection services?*
  • Are you comfortable with electronic signatures and file sharing?*
  • Do you want to receive a paper version or digital version of the year end package?*

  • Banking and Investments

  • Who does the company use for everyday banking, credit cards and loans etc? (select all that apply)*
  • Does the company have any outstanding loans?*

  • Please provide the loan agreement(s) for all loans you have(had) outstanding during the most recent fiscal year.

  • Does the company hold any investments or own assets which aren't actively used in the business?*
  • Is the company part of a partnership or joint venture?*

  • Please provide the partnership or joint venture agreement.

  • Does the company have anything invested in cryptocurrency?

  • I will require additional information about this. Please be prepared to discuss this with me at a later time.

  • Financial Statements

    These are prepared as part of the year end with a Compilation Report on my letterhead, if requested/needed.
  • Do you require financial statements as part of the year end service I provide?
  • Are you planning to seek any financing soon where the current year financial information might be requested by the lender (or potential investors)?
  • Are you required to provide externally prepared financial statements as part of any loan terms?*

  • Goods and Services Tax (GST)

  • You must register for a GST number if the gross revenue is greater than $30,000 annually. It is voluntary if your revenue is under $30,000. We can discuss this further and I can assist with the registration, if needed.

  • Is the company gross annual revenue currently or expected to be over $30,000?*
  • Is the company already registered for GST?*
  • What is the current GST reporting frequency?*
  • Do you need my assistance filling the GST return?*

  • Interprovincial and foreign reporting

  • Does the company provide goods or services to more than one province?*

  • Interprovincial sales is a more complex income and sales tax matter. This requires a more detailed discussion to determine what additional reporting may be needed.

  • Does the company provide goods or services outside of Canada?*

  • Foreign income and sales tax is a much more complex matter. This requires a more detailed discussion to determine what additional reporting may be needed.

  • Did the company own any foreign property at any time in during the year with a total cost of more than CAN$100,000?

  • If foreign properties were sold during the year, there are still reporting requirements. Foreign investment property that must be reported includes:

    • Amounts in foreign bank accounts
    • Shares in foreign companies
    • Foreign securities held with a Canadian broker
    • Interests in non-resident trusts
    • Bonds of debentures issued by foreign government or foreign companies
    • Interests or units in offshore mutual funds
    • Real estate situated outside Canada
    • Other income-earning foreign property 
    • Cryptocurrencies

    (Foreign investment property does not include: personal-use property, that is, any property used mainly for personal use and enjoyment, such as a vehicle, vacation property, jewelry, artwork, or any other such property; and assets used only in an active business, such as business inventory or the equipment and building used in a business)

  • Payroll

  • Do you have any employees?*
  • How often are they paid?*
  • How are they paid?*
  • Do you have any subcontractors?*
  • How often are they paid?*
  • How are they paid?*
  • Do you need my assistance filling the T4 and/or T4A returns?*
  • Do you need my assistance filling the WCB returns?*
  • Should be Empty: