Business Client Information Request

Business Client Information Request
This form is used to collect the information needed to set up new business client files and to determine what is required for accounting and tax services throughout the year. Once this form is completed, any additional information can be uploaded to TaxFolder.com, once you are granted access. Or if you prefer you send them by email to mel@melaniegesy.ca, by regular mail or you can make arrangements to drop them off at my office.

I take the confidentiality of the information you provide seriously. All information collected on this form and in the course of preparing the company year end is covered under the terms of my Engagement Letter. Please contact Melanie Gesy if you have any questions while filling this out.

DO NOT SUBMIT THIS FORM IF YOU ARE NOT A NEW CLIENT.
Legal Business Name*
As shown on your Certificate of Incorporation
Operating As Name
If you operate as something different than the legal name, otherwise leave blank.
Please provide a summary of what the company does.*

Corporate Information
Mailing Address*

Street Address

Street Address Line 2

CityProvince

Postal
Is the company mailing address the same as the physical address?*

YesNo
Head Office/Physical Address*

Street Address

Street Address Line 2

CityProvince

Postal
Are your company books and records kept at the same place as your mailing address?*

YesNo
Location of your books and records*

Street Address

Street Address Line 2

CityProvince

Postal
Business Phone Number
Please enter a valid phone number.
Website

Incorporation and Corporate Structure
Did you use a lawyer to incorporate your company?*

YesNo
Lawyer's Name*

First NameLast Name
Law Firm Name*
Email*
example@example.com
Please send your lawyer an email (and copy me) granting them permission to talk to me. I will like to request the minute book documents from them, but they can not communicate with me without your permission.
I will need to see all the minute book documents that you received when you incorporated the company. You can send digital copies by email (mel@melaniegesy.ca) or you can drop off the paper documents to my office.

In the meantime, please provide the following so that I can get the government consent forms prepared for your signature.
Corporate Access Number*
This number can be found on your Certificate of Incorporation
Province of Incorporation*
Fiscal year end

MonthDayYear
If you haven't selected one yet, leave this blank and we will discuss.
CRA Business Number *
Please only provide the first 9 digits without the letters
Are you registered for the online CRA My Business Account?*

YesNo
The rules have recently changed and the business owner now has to confirm our request for access and it can ONLY be done by logging into their CRA account. You will need to register for CRA My Business Account before I can request consent to be your representative.

Click HERE for more information and help in getting registered.

Financial Statements

These are prepared as part of the year end with a Compilation Report on my letterhead, if requested/needed.
Do you require financial statements as part of the year end service I provide?

No - only need whatever CRA requiresYesMaybe/Not sure
Are you planning to seek any financing soon where the current year financial information might be requested by the lender (or potential investors)?

YesNoMaybe/Not sure
Are you required to provide externally prepared financial statements are part of the loan terms?*

YesNoNot sure

Goods and Services Tax (GST)
You must register for a GST number if the gross revenue is greater than $30,000 annually. It is voluntary if your revenue is under $30,000. We can discuss this further and I can assist with the registration, if needed.
Is the company gross annual revenue currently or expected to be over $30,000?*

YesNo
Is the company already registered for GST?*

YesNo
What is the current GST reporting frequency?*

AnnualQuarterlyMonthly
Do you need my assistance filling the GST return?*

YesNo

Interprovincial and foreign reporting
Does the company provide goods or services to more than one province?*

YesNo
Interprovincial sales is a more complex income and sales tax matter. This requires a more detailed discussion to determine what additional reporting may be needed.
Does the company provide goods or services outside of Canada?*

YesNo
Foreign income and sales tax is a much more complex matter. This requires a more detailed discussion to determine what additional reporting may be needed.
Did the company own any foreign property at any time in during the year with a total cost of more than CAN$100,000?

YesNo
If foreign properties were sold during the year, there are still reporting requirements. Foreign investment property that must be reported includes:
- Amounts in foreign bank accounts
- Shares in foreign companies
- Foreign securities held with a Canadian broker
- Interests in non-resident trusts
- Bonds of debentures issued by foreign government or foreign companies
- Interests or units in offshore mutual funds
- Real estate situated outside Canada
- Other income-earning foreign property
- Cryptocurrencies
(Foreign investment property does not include: personal-use property, that is, any property used mainly for personal use and enjoyment, such as a vehicle, vacation property, jewelry, artwork, or any other such property; and assets used only in an active business, such as business inventory or the equipment and building used in a business)

Corporate Information