VBS Exhibit Registration Form 2023

2023 Annual Meeting | Exhibitor Registration Form

August 18-20, 2023 | Kingsmill Resort Williamsburg, VA
If you would like to exhibit at the 2023 Annual Meeting of the VBS, please complete the following application and submit it no later than August 1, 2023.

All exhibitor fees must be paid in full prior to the conference.

Tax ID: 20-2433162.
Company Information
Main Contact Full Name*
Main Contact Phone Number
Please enter a valid phone number.
Company Name*
As it will appear on all conference material
Main Contact Email*
example@example.com
Will the main contact also be an onsite representative?*

YesNo
Address*

Street Address

Street Address Line 2

CityState

Zip Code
On-Site Contact Information

Please review the prospectus for the number of registrations in each support level. Additional name badges can be purchased if you require additional representatives on-site.
On-site Contact*

First NameLast Name
On-site Email*
example@example.com
On-site Representative 2 (Bronze Sponsor & higher)

First NameLast Name
On-site Rep 2 Email
example@example.com
On-site Representative 3 - (Silver Sponsor & higher)

First NameLast Name
On-site Rep 3 Email
example@example.com
On-site Representative 4 - (Silver Sponsor & higher)

First NameLast Name
On-site Rep 4 Email
example@example.com
On-site Representative 5 - (Gold Sponsor & higher)

First NameLast Name
On-site Rep 5 Email
example@example.com
Indicate below companies you DO NOT wish to be near. If none, enter N/A
Platinum Sponsors: If you wish to send more than 5 representatives, please email the remaining names up to 10 total representatives to cmiller@ramdocs.org
ASMBS Vendor Agreement
After submitting this online form, please visit our website and complete the ASMBS Vendor Agreement Pledge Form. This is a required document and must be completed in order to exhibit at the VBS Annual Meeting. Once completed, please email to cmiller@ramdocs.org
Exhibitor Directory

For inclusion in the online Exhibitor Directory, please complete the following:
Short Company Description (30-40 words)
High resolution Company logo

Cancelof
Rep Contact Info (include names and email addresses)
Company Website
Social Media Platforms
Payment Information
Exhibit space confirmation, registration and other details will be sent to the main on-site contact person listed above.

Full payment is due no later than August 17th, 2023.

Cancellation/Refunds: An exhibitor may cancel or withdraw from the meeting subject to the following conditions: 1) the exhibitor shall immediately file a written notice of intention to cancel or withdraw; 2) if written notice is received 30 days or more prior, the VBS shall retain a sum of equal to fifty percent (50%) of the total cost of the reserved exhibit space; and 3) no refunds shall be made on cancellations received less than 30 days in advance of the meeting. Cancellations must be received in writing to cmiller@ramdocs.org to be official.
Payment Type*

Credit CardCheck
Credit Card Payment

If paying via credit card, make your selection below, provide credit card information and click Submit. An email confirmation will be sent. If you have any questions, contact Carly Miller at cmiller@ramdocs.org.
Check Payment

If paying via check, make your selection below and click Submit. An email confirmation will be sent to confirm receipt of application. If you have any questions, contact Carly Miller at cmiller@ramdocs.org. Check payments should not include the convenience fee listed for online payment.
Exhibit Level Selection*
Multiple selections can be selected by using CTL and clicking on selection
Check Payment: Make check(s) payable to: Virginia Bariatric Society

Send payment to:

VBS Exhibitor Payment
Attn: Carly Miller
2821 Emerywood Parway, Ste. 200
Richmond, VA 23294
Exhibit Opportunities *
Categories:All

All

Exhibit Opportunities

Exhibit Packages
prevnext( X )
Exhibit Opportunities

Exhibitor One 6 ft table and chair | Complimentary registration for 1 to meeting sessions, VBS After Dark, and Keynote Speaker Dinner | Participation in the "Play to Win" game | Company information inclusion in Virtual Exhibit Hall ~ (Company Logo, Description, Website, Social Media, Representatives, PDFs, clickable link/video/survey/ website with option for attendees to request more information) | Recognition as Exhibitor in all meeting material including program agenda, signage, looping meeting slides and more
$3,110.00



Bronze LevelOne 6 ft table and 2 chairs | Complimentary registrations for 2 to meeting sessions, VBS After Dark, and Keynote Speaker Dinner | Participation in the "Play to Win" game | Company information inclusion in Virtual Exhibit Hall ~ (Company Logo, Description, Website, Social Media, Representatives, clickable link/video/survey/ website with option for attendees to request more information) | Recognition as Bronze Contributor in all meeting material including program agenda, signage, looping meeting slides and more
$5,200.00



Silver LevelAll Bronze level benefits; complimentary registrations for 4 to meeting sessions, VBS After Dark, and Keynote Speaker Dinner PLUS: Recognition as Silver Contributor in all meeting material | Specific signage indicating Silver Level Support | Podium announcement of support by VBS President | Two Facebook or LinkedIn recognizing company's support | Access to pre/post registration lists
$10,370.00



Gold LevelAll Silver level benefits; complimentary registrations for 5 to all meeting sessions, VBS After Dark, and Keynote Speaker Dinner | Choice of placement in exhibit hall after Platinum Sponsors | Recognition as Gold Contributor in all meeting material | Specific signage indicating Gold Level Support | Podium announcement of support by VBS President | Two Facebook or LinkedIn posts recognizing company's support | Exclusive top placement on Virtual Exhibit Hall | Access to pre/post registration lists | Use of 1 e-blast to attendees
$16,580.00



Platinum LevelAll Gold level benefits; complimentary registrations for up to 10 to meeting sessions, VBS After Dark, and Keynote Speaker Dinner | Choice of placement in exhibit hall | Recognition as Platinum Contributor in all meeting material | Specific signage indicating Platinum Level Support | Podium announcement of support by VBS President | Two Facebook or LinkedIn posts recognizing company's support | Exclusive top placement on Virtual Exhibit Hall | Access to pre/post registration lists | Use of 3 e-blasts to attendees | Your company's brochure included in every attendee's welcome packet
$20,730.00



Previously RegisteredSelect only if you have previously registered, but you need to select an ADD ON option from the list below.
$ Free



Exhibit Packages

ADD-ON: Product TheaterHost a Non-CME Product Theater for attendees. Speaker can be in person or virtual. | Includes basic AV, room rental, and email blast to attendees advertising the event. The event would be included on the agenda noting the speaker, topic, and your company name/product logo (if preferred). Company to provide the speaker and cover speaker fees. | Will take place during Saturday morning breakfast. | Half-page ad in the printed program agenda | Five registrations to all sessions | Ability to submit 2 articles for inclusion in e-newsletters (must be used within 6 months) | Digital access to meeting attendee list | Assistance with program coordination and execution | Banner ad on VBS website announcing event
$5,200.00



ADD-ON: Welcome Reception SponsorTh welcome reception is an evening open to all attendees to enjoy light fare as they network and renew friendships in a relaxed atmosphere. Included in this sponsorship: Recognition as Welcome Reception sponsor in all meeting material, both printed and online | Podium announcement of company support by VBS President
$3,110.00



ADD-ON: Resident Session SponsorRecognition as Resident Session sponsor in all meeting material, both printed and online | Have your company sign greet attendees during Resident Poster Session | Podium announcement of company support by VBS President
$2,080.00



ADD-ON: Attendee Bag SponsorHave your company name/logo on each attendee's reusable bag | Recognition as reusable bag sponsor in all meeting material, both printed and online | Podium announcement of company support by VBS President
$1,560.00



ADD-ON: Marketing SponsorCompany advertisement in three meeting marketing emails, VBS website, and on social media channels | Podium announcement of company support by VBS President
$780.00



ADD-ON: Presidents & Invited Faculty Dinner SponsorHost the private annual dinner to host past VBS presidents and invited faculty. Sponsorship includes: Recognition as President's Dinner sponsor in all meeting material, both printed and online | Podium announcement of company support by VBS president
$10,370.00 Quantity



ADD-ON: Keynote Speaker Dinner SponsorThe annual VBS dinner, open to all attendees featuring a lecture by our keynote speaker. Sponsorship Includes: Recognition as Keynote Speaker Dinner sponsor in all meeting material, both printed and online |Podium announcement of company support by VBS President
$5,200.00



ADD-ON: VBS After Dark SponsorThe premiere networking event of the annual meeting! A celebratory highlight of the meeting where members gather to enjoy each other's company in a relaxed atmosphere. Sponsorship Includes: Recognition as VBS After Dark Sponsor on meeting materials | Podium announcement of company support by VBS President
$3,630.00



BRONZE/SILVER/GOLD Additional Rep BadgesSelect if you need to pay for additional reps to attend the meeting over and above the number included in your exhibit fee. Reps may not rotate.
$105.00 Quantity



EXHIBITOR Additional Rep Badges Select if you need to pay for additional reps to attend the meeting over and above the number included in your exhibit fee. Reps may not rotate.
$155.00 Quantity



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2023 Annual Meeting | Exhibitor Registration Form

Company Information

On-Site Contact Information

ASMBS Vendor Agreement

Exhibitor Directory

Payment Information

Credit Card Payment

Check Payment