Ministry Event Request Form 2025

Ministry Event Request Form

Basic requests should be submitted at least two week prior to the requested date(s). Events needing promotion, forms, childcare or tech assistance should be submitted at least four weeks in advance or more depending on how promotion start date. Once the submission is received, you will receive an email to confirm the event on the calendar or be notified of conflicts.
Ministry/Group*
Event Leader Name*

First NameLast Name
Event Leader E-mail*
Event Leader Phone Number*

Area CodePhone Number
Secondary Contact Name*

First NameLast Name
Secondary Contact E-mail*

Fundraisers

Please complete ONLY if the event is a fundraiser.
Is this a FUNDRAISER?*

YesNo
How much do you estimate this FUNDRAISER will cost?
How much do you estimate this FUNDRAISER will raise?
Type of Fundraiser? (ie: bake sale, car wash, concert, etc...)
List approximate number of people attending event.

Childcare request notifications will be sent to Jerra Hafferty, Nursery Director. Once your event is confirmed on the calendar, please email her at jerrahafferty@creekside.net to coordinate.
Will Childcare be required?*

YesNo

Tech request notifications will be sent to Brent Whiten, Director of Worship and Arts. Once you receive an email that this event is confirmed on the calendar, please email him at brentwhiten@creekside.net to coordinate.
Is tech assistance needed? Please select yes ONLY if you need help with equipment or staff presence.*

YesNo
Please make the applicable selection.

One-time EventRecurring Event - Assistance needed at first meeting onlyRecurring Event - Assistance needed at all meetings
If there is a rehearsal for this event, are the techs needed for rehearsal?

YesNo

Will there be a guest speaker?*

YesNo
Speaker's Name

First NameLast Name
Phone Number

Area CodePhone Number
E-mail
example@example.com
Has the speaker signed the guidelines?

YesNo

Policies and Signatures

By signing this request, the Event Leader commits to conducting an Event in a manner respectful of Creekside Church and promises a timely return of the designated space and equipment to a clean and orderly state.

Church Key Checkout
If you have an event that occurs after office hours and you don’t have a key to the church, you must check one out during office hours. Keys can be checked out at the church office to allow entrance for
your group. Please use the front entrance only to enter the building. Please make sure to check the key back in during office hours. Office hours are Monday-Thursday 9:00am – 4:00pm.

Please do not use the Preschool Covered Entrance except on Sunday. This door that is set up for key pad entrance only. Keys used in this door jam it and make it unusable. Please do not use any checked out keys on the Church House-Upper Level, they will not work.

Mandatory Use Terms *
To meet state licensing guidelines, each event will be expected to comply with the following terms of room usage. Facility use is only allowed for the times specifed in form. All rooms must be returned to its original layout as is listed on the flier by each door and cleaned. The number of chairs, tables and all supplies, if used, must be replaced before the event is considered completed.
I agree*

Yes
Electronic Signature of Event Leader *
Event/facility requests are the responsibility of the Event Leader. If this Event is a “Fundraiser”, it must be submitted by Noon of the First Monday of each month and to be approved by the Finance Committee. The submission of this form does not automatically reserve the use of Creekside’s facility and other resources, or guarantee the availability. Once your request is confirmed, you will receive a confirmation email.
Signature*
OFFICE USE ONLY
Entered into PCO:
Initials
Confirmed or Conflict:
Notes to Leader:
Email Notification Sent:
Should be Empty: