Vendor Move-in Packet Information
SPRING MARKET of MEMPHIS

Agricenter International | Memphis, TN
MARCH 31-APRIL2, 2023

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DEADLINE FEBRUARY 17, 2023

Schedule of Events

SHOW color - WHITE

SHOW HOURS

Friday 9 a.m. to 8 p.m.     Saturday 9 a.m. to 6 p.m.    Sunday 11 a.m. to 5 p.m.

Exhibitors may enter the show one hour prior to opening to the public. 

Move-In

Wednesday - Noon to 6 p.m.  /  Thursday  8 to 6 p.m.

You must register, and pick up move-in packet by 2 p.m. on Thursday prior to setting up; the move-in packet will include name badges, schedule of events, and parking info. Please notify our office at 662.890.3359 if you will be arriving later than 2:00 p.m. Thursday for set-up.

Move-Out

Sunday              5 p.m. to 10 p.m. 

Under no circumstances may a vendor begin the process of packing up merchandise, taking down their display, or bringing in boxes for move-out prior the show ending - DURING SHOW HOURS. This is strictly prohibited, not only does it bring the show to an end early in the area which you are located, it interferes with other paying vendors and customers still shopping at the event.  If this occurs, you will NOT be invited back to future events.

DONATION ITEMS

Auction Items: Need to be brought to the show office by 5:00 p.m. on Thursday.  The Kidney Foundation will pick up any remaining items on Friday morning. Auction items retail value $50-$100 per vendor.

SHOW GIVE-A-WAY

$25 Shop the Show BUCKS: As a door prizes and Grand prize we have awarded several $250 Shop the Show bucks in $25 increments. If you receive these, please honor as a gift certificate. I (Kristi) will reimburse these gift certificates. Please see me after the show, or you may go to the ticket booths to be reimbursed.

Sip & Shop - Friday, 5 p.m. - 8 p.m.   Merchants may participate in the Silent Auction and get complimentary wine or margaritas at the bar. Sorry, our souvenir wine glasses, and bags, are limited to guests. The bar will be open to vendors.

 

Muffins and Mimosas  Saturday, 9 a.m. - noon    Sorry, our mimosa cups, bags, and muffins are limited to guests.

Bar     Friday, 5 p.m. - 7:45 p.m. | Saturday, 9 a.m. - noon 

Auction Friday,  5 p.m. - 7 p.m. | Saturday,  10 a.m. - noon.

Trash   Dumpsters are located outside. No trash is to be thrown outside of the facility on the grounds.

Vendor Parking   For the convenience and safety of our vendors, we have provided a parking lot in the front of the building.  All Merchants are to park their vehicles in this lot, or trailers may be dropped on the outskirts of customer parking. ABSOLUTELY No dropping of trailers in customer parking and in front of overhead doors.  Security will be at the facility to let you in each morning an hour prior to opening. 

Dressing Rooms   Bathrooms are not dressing rooms. You must provide a dressing area if you are selling clothing.

Signage   No handwritten discount signs are permitted. Signs must be printed and no larger than 5x7. Only exception are handwritten chalkboard signs.

Aisles    Booths should not extend past your 10ft area. No items should be in the aisles and definitely not blocking the view of your neighbor. Please be courteous! The Fire Marshal requires us to strictly enforce this policy!

Lunch    Lunches are served for the merchants Friday and Saturday, 12-2 p.m. in the Lunch Room right next to the Hospitality Room. 

Hospitality Room   Will be open during all hours of the show. Complimentary water, soft drinks, and coffee are available. 

MANDATORY Merchant Meeting    Sunday, 10:30 in the Food Court. Booking of shows following meeting in the Lunch Room.

To Book Future Shows    

The MidSouth Media Group staff will be available from 11a.m. -1 p.m. Sunday in the lunch room to take contracts for ALL 2023-24 events.

You will have the opportunity to sit down and select your booths for those events, which the 60 day first-right-of-refusal has passed, or to rebook your current booth for this show in 2024.  

Those that are booking a Spring shows will be give first priority to Mistletoe and Holiday MEMPHIS Shows - space permitting. 

Spring Market Merchants will be given first priority to ALL fall events.

Name Badge Request

Merchants are allowed 4 name badges at no charge.  Additional badges are $5. Badges Must be worn at all times during the event.

Additional Badges

Silent Auction Item

Each merchant is required to participate in the silent auction. Items are to be valued between $50-$100. The Silent Auction is held both Friday night and Saturday morning with proceeds benefitting the National Kidney Foundation. Please bring your silent auction item with you at time of set up.

Door Prize

Door prizes are no longer required, but can be donated. Instead we award $25.00 SHOPtheSHOW Bucks that can be used as gift certificates.

If you receive these, please honor as a gift certificate. I (Kristi) will reimburse these gift certificates. Please see me after the show, or you may go to the ticket booths to be reimbursed.

Utility Needs / Electric / WIFI / RV Reservations

Please fill out the Utility form linked at the bottom of this form. Or call the Agricenter at 901.757.7777.

Food / Health Permits

MidSouth Media Group is now required to order all food permits for its vendors that are sampling/serving food at the event. The cost is $30 which will be billed to your account. 

Taxes

The State of Tennessee has online tax registration. The TN tax rate is 9.75%.  Click on the tax forms at the end of this form for the tax information.

 

The Event Tax ID code for this show is 1001134005

Marketing Materials

To help ensure the success of our vendors, we offer free of charge, a variety of items to help promote your business at the shows.
​
1. $1 OFF COUPONS - These can be distributed at events prior to our show.

2. SHOW TICKETS - Each vendor will receive 2 pair of tickets for give-a-ways to use on social media. Create contests, give-a-ways! Get creative! 

We will email graphics which you can use or you can create your own.

 

3. MAGAZINES - 8.5" x 11" Show magazines for the event, which can be distributed through your shop. These brochures are available in print and digital form. We will be emailing to more than 40,000 customers and they will be distributed at both of our Spring events!

4. FULL PAGE ADVERTISEMENT - Special rate for a full page advertisement in our show magazine. Full page rate for the price of a half page.                          $900 Full page ad for NOW ONLY $550.

5. SEND US IMAGES - Send images that we can use to help promote your business. Close up photos of items work best. Similar to an Instagram or Facebook picture.

Low quality photos will not be used.

Important Information

MARKET RULES

1. Staples, pins, nails, stickers, paint, masking tape and duct tape are not allowed on walls, floors, windows, posts or drapes. Nylon tie straps, Gaffer’s Duck Tape by Manco Inc. (for use on the floors), and 3M Command Adhesive Strips (for use on the walls) are approved.

2. Loading or unloading is prohibited in fire lanes.  They will be towed at the owner’s expense.

3. Visqueen, or heavy plastic material, must be used on the floor for any exhibit or display using oil, water, or any other landscaping materials.

4. No helium filled balloons.

5. Normal janitorial service will be supplied at no cost in all aisles, halls, and other access areas. Individual exhibit booth janitorial service may be arranged through the display company at a nominal charge.  The Agriccenter International and Spring Market is not responsible for cleaning or vacuuming any carpet provided by the display company.

6. There will be no animals, except seeing eye dogs or service pets, allowed in the building.

7. Spring Market is designated a non-smoking event.

8. Children must be supervised at all times. Parents are responsible for damage done by their unsupervised children roaming the building.

9. DO NOT tamper with or remove light bulbs. A fine of $75.00 per bulb, plus applicable fees will apply.

10. Any alterations to electrical boxes will result in a $150.00 fine, plus applicable damage fees.

11. All exhibitors must construct displays within the limits of your booth.  Tables should not extend past the poles of your booth and into the aisles.

12. Exhibitors will not be allowed to stand in the aisles, or walk the aisles handing out literature.  All selling should be conducted within your booth. Fair type “barkers” shouting at the public as they pass is not allowed!

13. Exhibitors can not display “discount” banners.  MidSouth Media Group promotes quality shows with quality businesses featured at the events.  Any discount signs should be limited to small, preprinted tabletop signs no larger than 5” x 7”.  Show Specials are allowed, but absolutely NO handwritten signage and NO banners stating “Everything Must Go” or “50% off All Merchadise” etc. No more that 25% of your booth should be a SHOW SPECIAL.

14. Under no circumstances may a vendor begin the process of packing up merchandise, taking down their display, or bringing in boxes for move-out prior the show ending during show hours. This is strictly prohibited, not only does it bring the show to an end early in the area which you are located, it interferes with other paying vendors and customers still shopping at the event. If this occurs, you will not be invited back to future events. Failure to completely move out by deadline will result in a fine.

 

HICKS SERVICE PACKET

Agricenter Electric / Wifi           

TAX INSTRUCTION      The Event Tax ID code for this show is 1001134005

HOTELS