Right to work check list

PLEASE COMPLETE THIS FORM BEFORE THE EMPLOYEE IS OFFERED EMPLOYMENT.

USE ONE OF THE OPTIONS TO PROCESS A RIGHT TO WORK ENSURING THE ORIGINAL DOCUMENT IS SIGNED BY THE PERSON WHO CARRYS OUT THE CHECK THEN PUT IN THE STAFF FILE AND RECORDED ON STAFF COMMUNAL RIGHT TO WORK LIST.

Title

Forename

Middle names:

Surname

Date of birth

Date

Nationality

Right to work type(British/Irish citizen,limited leave to remain,settled status)

Manual Right to work check. This option is typically available for people with british or Irish passports looking to work at Cannon Care Homes. It is important to check the list of acceptable documents and if you are not sure please contact Stuart Nidd for assistance. PLEASE ATTACH THE COMPLETED MANUAL RIGHT TO WORK CHECK LIST AND PROOF OF RIGHT TO WORK TO THIS COMPLETED PAGE.

Tick to confirm check

Online right to work check. This option is typically available for people with Biometric Residence Document or some other confirmation from the home office they have a right to work in the UK. Its important that if you are in doubt about their status, please contact Stuart Nidd. PLEASE ATTACH THE COMPLETED HOME OFFICE ONLINE CHECK LIST AND PROOF OF RIGHT TO WORK TO THIS PAGE.

Tick to confirm check

Step 1: OBTAIN

You will first need to obtain the proof of a person’s right work. The following examples of proof are not the full list and reflect what Cannon Care Homes commonly encounters. If you do not find the document provided by the prospective or existing employee or the online right to work check is not possible please contact Stuart Nidd for assistance. Please select which document you have chosen:

A passport (current or expired) showing the holder is a British citizen or a citizen of the UK and Colonies having the right of abode in the UK.A birth or adoption certificate issued in the UK, together with an official document giving the person's permanent National Insurance number and their name issued by a government agency or a previous employer.A birth or adoption certificate issued in the Channel Island, the Isle of Man or Ireland,together with an official document giving the person's permanent National Insurance number and their name issued be a government agency or a previous employer.A certificate of registration or naturalisation as a British citizen, together with an official document giving the person's permanent national insurance number and their name issued by a government agency or a previous employer

Please note for a full list of documents please visit:

https://www.gov.uk/government/publications/right-to-work-checklist/employers-right-to-work-checklist-accessible-version

or use the government checking service if you are not sure which can be accessed

via this link: https://www.gov.uk/legal-right-work-uk

If an alternative document is being relied, please check with Stuart Nidd and complete the type here

Step 2: CHECK

You must check that the documents are genuine and that the person presenting them is the prospective or existing employee, the rightful holder and allowed to do the type of work you are offering. You must check that (complete each box indicating you have completed the process):

photographs and dates of birth are consistent across document and with the person's appearance in order to detect impersonation.the documents are genuine,have not been tampered with and belong to the holder.the reason for any difference in the names across documents can be explained by providing evidence (for example, original marriage certificate,divorce decree absolute, deed poll). These supporting documents must also be photocopied and a copy retained.

If you have any concerns or doubts about the documents and their authenticity or what permission, they give to the potential / existing employee please contact Stuart Nidd.

Step 3: COPY

You must make a clear copy of each document in a format which cannot manually be altered and retain the copy securely: electronically or in hardcopy. You must also retain a secure record of the date on which you made the check. Simply writing a date on the copy document does not, in itself, confirm that this is the actual date when the check was undertaken. If you write a date on the copy document, you must also record that this is the date on which you conducted the check.

YOU MUST COPY AND RETAIN COPIES OF(TICK WHICH IS APPROPRIATE):

Passports: any page with the document expiry date, the holder's nationality, date of birth,signature, immigration permission, expiry date,biometric details,photograph,and any page containing information indicating the holder has an entitlement to enter or remain in the UK ( visa or entry stamp) and undertake the work in question ( the front cover no longer has to be copied)All other documents: the document in full, including both sides of an immigration Status Document and an Application Registration Card.

I CONFIRM I HAVE CHECKED THE RIGHT TO WORK DOCUMENTS ARE GENUINE AND I HAVE RECORED THE DATE THE CHECK AS MADE

Signature

Print Name

First NameLast Name

Date

HOME OFFICE ONLINE RIGHT TO WORK CHECKLIST

The overwhelming majority of people with an immigration status regardless of their document type will be able to prove their Right to Work via an online check using the Home Office’s online system.

Where the online check does not work, and a manual check is not possible please contact Stuart Nidd for support.

Please go through this list and tick the checkboxes when completed:

STEP 1 : OBTAIN THE SHARE CODE

Please obtain a share code from the employee, if the employer needs help please use the link https://www.gov.uk/view-right-to-work

STEP 2 : USE THE ONLINE RIGHT TO WORK CHECKING SERVICE

Use the Home Office online rightto work checking service in respect of an individual and only employ theperson, or continue to employ an existing employee, if the online checkconfirms they are entitled to do the work in question. You can access the checkvia this link:

STEP 3: Check

Satisfy yourself that any photograph on the online right to work check is of the individual presenting themselves for work. Make sure any work restrictions are identified to determine if they are allowed to do the work on offer (for students who have limited permission to work during term-times, you must also obtain, copy and retain details of their academic term and vacation times covering the duration of their period of study in the UK for which they will be employed).The reasons for any difference in names across documents can be explained by providing evidence(for example, original marriage certificate, divorce decree absolute, deed poll). These supporting documents must also be photocopied and a copy retained.

STEP 4:

Retain a clear copy of theresponse provided by the online right to work check (storing that responsesecurely, electronically or in hardcopy) for the duration of employment and fortwo years afterwards.

I Confirm I have checked the right to work documents are genuine and I have recorded the date the Check was made and have diarised when a follow up check is due.

Signature

Print Name

First NameLast Name

Date

Right to work checklist

TYPE OF RIGHT TO WORK CHECK

MANUAL RIGHT TO WORK CHECK LIST