Transylvania Always Funding Application

Please review the following carefully before completing an application:

Have you carefully reviewed the details of the partner funding opportunities outlined on the TCTDA Grant and Partner Funding webpage (https://explorebrevard.com/tourism-grant-program/) and do you fully understand the applicable criteria and what you need to do as an applicant?
Is this (Transylvania Always) the correct application for the request based on the different paths detailed on that webpage?
Applications should be submitted via the online form found on the above referenced webpage. If necessary, answers to each question can be typed on a separate page with corresponding numbers indicated. Handwritten applications will not be accepted.
Provide complete information in response to each question. Do not skip questions; a response is required for each question. If you are unable to answer a question, explain why you cannot.
Please include any supporting materials (pictures, layouts, background information, etc which will be helpful in this process and clearly indicate if any of these items must be returned to you.
Part of the evaluation process is the applicant's ability to provide an attractive and appealing application presented in a professional manner.
For questions, contact Virginia Watkins at virginia.watkins@transylvaniacounty.org or 828-884-8900.

1. Application Date

Date

2. Applicant Name (organization)

3. Name of event/initiative

4. Website (if applicable)

5. Physical Address

6. Mailing Address (if different)

7. Contact Person (w/title)

8. Phone Number

9. Email Address

example@example.com

10. Funding Amount Requested

11. Describe the project in detail. Include any diagrams, maps or other appropriate materials.

12. How does your project align with the Transylvania Always mission by either directly addressing the impact of users in our public lands or creating safe and enjoyable use of our natural recreational assets?

13. What is the timeline for the project? Include planned start and end dates, as well as key steps that must occur.

14. Who will be responsible for seeing the project through to completion. Describe the coordinating organization and any partners or contractors who will work on the project.

15. A detailed budget is required and must be attached as Addendum 1. All key revenues and expenses associated with this project, including any other funding sources with an indication of if those funds have been secured must be included. If applicable, please indicate what specific goods or services will be covered by TCTDA funds.

16. What sponsorship benefits or other recognition will the TCTDA receive in conjunction with this funding? Include anywhere the TCTDA logo or name will be included (website, promotional goods, press release, ads, flyers, etc.)?

17. Does your project provide any other benefits to tourism in Transylvania County not previously covered?

18. Applications are accepted from nonprofit organizations and corporations that are registered and active with the North Carolina Secretary of State office. A completed W-9 must be attached as Addendum 2. If the project is approved, the address on the W-9 is where funds will be sent. Indicate below if other payment instructions are requested.

Please carefully review the following information.

Eligibility and Other Requirements

Applications are accepted from nonprofit organizations and corporations that are registered and active with the North Carolina Secretary of State office. A completed W-9 is required as a part of the application.
Only one request per project may be made each calendar year. Organizations may apply for funding for different projects within the same year.
If the project occurs annually, additional requests in following years are allowed, although preference is given to new projects. Repeat requests are reviewed with a higher level of scrutiny. Additional considerations include detailed reporting on prior years and any new elements.
A detailed budget must be included with the application.
At least 20% of the project costs should be provided from other funding sources (i.e., the applicant and/or other partners). In-kind donations do not count toward this calculation.
Approved funds must be used within one year of the award date or be returned to the TCTDA.
Approved funds cannot be transferred to another party.
If there are substantial changes to a project after approval of funds, the TCTDA must be notified and provided an opportunity to assess if the applicant still qualifies for funding.
The project must be tourism-related and provide significant benefit to Transylvania County.
Appropriate TCTDA support credit must be included in all applicable areas (see below for more detail).
A detailed Project Evaluation Report (PER) must be submitted within 30 days of project completion. Future funding requests by applicant will not be considered without a PER for any previous projects (see below for more detail).

Partnership Credit

It is a priority of the TCTDA to show the positive impact that tourism has on our community and provide examples to future applicants of the types of projects the TCTDA supports. The TCTDA must receive appropriate partnership credit on ads, promotional material and press releases, and recipients are encouraged to acknowledge TCTDA support at every possible opportunity. The name "Transylvania County Tourism Development Authority" should be used. If necessary due to space limitations, "Transylvania County Tourism"is acceptable. A digital version of the TCTDA's organizational logo will be shared with approval of funding.

Reporting

By completing this application, the applicant acknowledges it will provide the following reporting to the TCTDA. Failure to do so disqualifies the applicant from future funding considerations.

A 250 word quarterly progress report sent to: virginia.watkins@transylvaniacounty.org
In-person updates as needed.
A Project Evaluation Report (PER) must be submitted within 30 days of the conclusion of the project. The applicant must maintain records of expenditures made with TCTDA funding and include a financial report of those expenditures in the PER. Additional financial reporting may be required for funding of $5,000 or more.

Submitting an Application

Applications are accepted on a rolling basis. Requests must be received at least 45 days in advance of deadlines for marketing materials to promote the project so the TCTDA may be included. Requests should not be made last-minute and may not be funded due to insufficient time. As a reminder, projects must be shovel-ready, with full or substantial completion within one year of the application date.

Links to application forms can be found below. Applications should be submitted via the online form. If necessary, answers to each question can be typed on a separate page with corresponding numbers indicated. Handwritten applications will not be accepted.

Applicants requesting funding of $4,999 or less will typically receive an official answer within 30 days. Requests for $5,000 or more may take longer and could require an in-person presentation.

Review Process

All requests will be reviewed in a fair and ethical manner by the TCTDA Board of Directors or one of the TCTDA's designated committees based on the parameters outlined in this document. The number of requests received by the organization and the level of available funding may impact final decisions. All elements of TCTDA funding opportunities are managed at the sole discretion of the Transylvania County Tourism Development Authority, including the application review process and all subsequent funding decisions. All decisions of the TCTDA are final.

Note that the application and any other information submitted before or after the review process is considered public record.

Indemnity

Funding recipient agrees, to the fullest extent permitted by law, to defend, indemnify, and hold harmless the TCTDA, its officers, directors, affiliates, employees, volunteers, and agents, from and against any and all claims, liabilities, losses and expenses (including reasonable attorney's fees) directly, indirectly, wholly or partially arising from or in connection with any act or omission of recipient, its employees or agents, in applying for or receiving funds from the TCTDA, in expending or applying funds or in carrying out the event/project as set forth in the proposal.

Questions

For questions, please contact the TCTDA office at virginia.watkins@transylvaniacounty.org or 828-884-8900.

I have read, understand, and agree to abide by everything contained within this application.

File Upload

Applicant Signature

Applicant Printed Name

Date