I, the undersigned, hereby contract for a residence hall room space and board plan as a full-time, matriculated, and registered undergraduate* student at Gwynedd Mercy University. The Room and Board Contract is in effect for the academic year or the remaining portion thereof. This contract is subject to and in accordance with the following terms and provisions that supersede any previously published contract.
- The University will agree to provide a space based on availability to eligible students who are at least 16 years of age at the time of move-in. For students under 18, the signature of a parent or guardian is required guaranteeing payment of established charges for the specific academic year.
- Occupancy shall be subject to all rules and regulations of The University, including those in the University Student Handbook and Guide to Residence Life, which are available on the University portal.
- Students involved in academic-related activities or other approved reasons as determined by the University and Residence Life will be permitted to apply for summer housing. If at any time a student no longer meets any of the application criteria, the student will be required to vacate summer housing within 24 hours of notification.
- In order to maintain health, safety, maintenance standards, or for emergency reasons, the University reserves the right to inspect student rooms and furnishings at any time.
- The University accepts no responsibility for damage, theft or loss of money, valuables or personal effects of the student. Residents are encouraged to confirm that their property is covered by their family’s homeowner’s insurance and/or purchase personal property insurance.
- The University has the right to assign a resident to any existing vacancy at any time. When a vacancy exists in a double room, the University has the right to reassign the remaining resident to a vacancy in another room.
- The resident shall be responsible for the applicable room charges for the entire duration of the summer housing dates, or a portion thereof, for which they have contracted. If a resident is released from the room contract during the summer session, they must vacate the assigned room within 24 hours of being notified. Extensions may be granted at the discretion of the Office of Residence Life.
- Residents who leave the University or are released from summer housing will be charged for a prorated room at a weekly rate for each week or fraction thereof in residence.
- Billing for summer housing is done in advance at the rate of $150 per week once the housing application has been received. The collection of room charges is pursuant to the University procedures.
- Please note that if residents are asked to leave housing for two weeks or less due to a pandemic or communicable disease outbreak, no refunds for room and board will be provided.
- All residents will be held responsible for and billed for defacement or damage to the room, common areas, and furnishings for which they contract. All residents are responsible for certifying the condition of their room by completing and submitting a Room Condition Report (RCR) upon check-in. This electronic form is the responsibility of the resident to complete on their own after moving in. The RCR will be used as the basis for comparison and charges at check-out. All residents will also be billed for any damages (see the Guide to Residence Life) in common areas.
- The University reserves the right to take appropriate action against a resident, including the termination of this agreement, if they violate University policies, including those related to COVID-19 and other pandemic policies put in place, or pose a detriment to their safety or the welfare of the residence hall environment. Students dismissed from University housing during the summer for disciplinary reasons will not receive a refund on room charges. The University reserves the right to establish required conditions for re-entry into the residence halls pending approval by the Vice President for Student Services and Dean of Students.
- The University may terminate this agreement by written notice if the student fails to comply with the agreement or continued operation of the residence halls is deemed to not be feasible. The student remains liable for room and board charges for the Summer session unless released from this agreement by the Office of Residence Life.
- The University and the Office of Residence Life reserve the right to refuse or remove students from University housing who have been convicted of a misdemeanor, felony, or other crime.
- If any of these provisions is found to be invalid the remaining provisions shall remain in full force and effect.
*May also include students enrolled in graduate degree or Integrated Studies programs at the Gwynedd Valley campus