EVENT INQUIRY PRE-APPLICATION FORM

SPECIAL EVENT INQUIRY PRE-APPLICATION FORM

Use this pre-application form to inquire about proposed Special Events at Town Hall, Town Parks, Public Spaces, Streets, Sidewalks, Right of Way Closure, and Large Events on Private Property.
PLEASE NOTE: Applications must be received at least 60 days prior to the event date, or it will automatically be denied.
WHAT IS A SPECIAL EVENT?

SPECIAL EVENTS IN TOWN PARKS

As defined in Chapter 18, a Special Event in a town park is an organized activity such as a walk, run, fair, tournament, festival, fundraiser, or other gathering hosted by a third party (not the Town of Mint Hill) on park property for public or private entertainment that requires the general or exclusive use of one or more park facilities or features and that may:
- Be advertised or open to the public;
- Attract more than 60 people;
- Require the use of the facility or park for more than 4 hours;
- Provide some form of entertainment (shows, music, demos, etc.);
- Offer items for sale, such as food or merchandise; and/or
- Require maintenance, sanitation, and/or police services above and beyond what is already provided by park staff.
SPECIAL EVENTS ON STREET RIGHT-OF-WAY OR PRIVATE PROPERTY

A Special Event on a public street, sidewalk, or private property is reviewed and approved by the Mint Hill Police Department. As defined in Chapter 16, a Special Event may be an athletic event, march, procession, or other similar activity consisting of persons, animals, vehicles, or things, or any combination thereof, that disrupts the normal flow of traffic upon any public street.

CONTACT INFORMATION

Provide contact details for the Business, Organization or Group proposing the event.
BUSINESS OR ORGANIZATION NAME*
WHAT GROUP OR ENTITY IS ORGANIZING THE EVENT?
BUSINESS OR ORGANIZATION ADDRESS*

Street Address

Street Address Line 2

CityState

Zip Code
BUSINESS OR ORGANIZATION MAIN PHONE NUMBER*
Please enter a valid phone number.
PRIMARY CONTACT FOR THE EVENT*

First NameLast Name
PRIMARY CONTACT PHONE NUMBER*
Please enter a valid phone number.
PRIMARY CONTACT EMAIL*
example@example.com

PRIVATE PROPERTY ADDRESS (EVENT LOCATION)

Street Address

Street Address Line 2

CityState

Zip Code
OTHER PRIVATE PROPERTY AND/OR PARKING LOT LOCATION(S)
List addresses and descriptions of other private property and parking lots for the event.

PUBLIC STREETS

TELL US WHICH PUBLIC STREETS, SIDEWALKS AND INTERSECTIONS YOU PLAN TO CLOSE
STARTING POINT STREET NAME
STARTING POINT CROSS STREET NAME
ENDING POINT STREET NAME
ENDING POINT CROSS STREET NAME
LIST OTHER STREET NAMES, ROUTE DETAILS OR INTERSECTIONS TO BE CLOSED.
EVENT LOCATION / ROUTE MAP

A route or location map is required for all events on public streets.
Cancelof

PROPOSED DATES & TIMES

Tell us when you want to have your event. NOTE: Application must be submitted 60 day prior to the commencement of the event.
EVENT START DATE & TIME*

MonthDayYear
Date
Hour MinutesAM/PM Option
EVENT END DATE & TIME*

MonthDayYear
Date
Hour MinutesAM/PM Option
EVENT SCHEDULE NOTES*
PLEASE SHARE ANY ADDITIONAL NOTES OR INFORMATION REGARDING THE EVENT SCHEDULE.

ALCOHOL SALES
ALCOHOL PRODUCTS

BEERWINE
LIST ALL ORGANIZATIONS/GROUPS APPLYING FOR ABC PERMIT(S)

OUTSIDE EQUIPMENT, TENTS AND PORTABLE EVENT FACILITIES
TEMPORARY STRUCTURES

TENTS AND/OR CANOPIESSTAGE(S)BLEACHERSGRANDSTANDSSCAFFOLDINGTRUSSES OR ARCHESOther
WHO WILL INSTALL AND DISASSEMBLE THE TENTS AND/OR OTHER TEMPORARY STRUCTURES?

Chapter 16 - PARADES, PROCESSIONS AND DEMONSTRATIONS*
Chapter 18 - PARKS AND RECREATION*
PRE-APPLICATION STATUS*
PRE-APPLICATION STATUS*
Authorized Signature*

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SPECIAL EVENT INQUIRY PRE-APPLICATION FORM

CONTACT INFORMATION

EVENT TYPE AND DETAILS

ATTENDANCE

VEHICLES & PARKING

PUBLIC STREETS

VETERANS MEMORIAL PARK

Veterans Memorial Park Facility Reservations

PARK ON WILGROVE

Park on Wilgrove Facility Reservations

PROPOSED DATES & TIMES

ALCOHOL SALES

OUTSIDE EQUIPMENT, TENTS AND PORTABLE EVENT FACILITIES