S&R Sawmills Outsource Agreement

Outsource Agreement
Facility Name:*
Address:*

Street Address

Street Address Line 2

CityState / Province

Postal / Zip CodeCountry
Attention: S&R Sawmills Ltd. Representative

For the purpose of the S&R Sawmills Ltd. (S&R Sawmills) Chain of Custody (CoC), and associated PEFC Certification the following conditions are agreed to and form an “Outsource Agreement”:

1. S&R Sawmills retains legal ownership of all input material to be included in the outsource process;

2. S&R Sawmills does not relinquish legal ownership of the materials during processing;

3. The Outsource Facility has received and understands the S&R Sawmills CoC Procedures (see below);

4. The Outsource Facility will not further outsource processing as part of “certified” orders completed on behalf of S&R Sawmills (i.e., the material may not pass from this outsource facility to another facility under this agreement);

5. The Outsource Facility acknowledges a representative of S&R Sawmills has the right to audit the facility to confirm conformance to the S&R Sawmills CoC Procedures;

6. The Outsource Facility acknowledges that the Accredited Certification Body or Registrar hired on behalf of S&R Sawmills has the right to audit the facility to confirm conformance to the S&R Sawmills CoC;

7. The Outsource Facility will keep records of inputs, outputs and delivery documentation associated with all S&R Sawmills ‘certified’ material;

8.The Outsource Facility will not use PEFC labels (trademarks) for promotional use.

Should you have questions or concerns regarding this agreement, please do not hesitate to contact the undersigned.
Signature:*

Clear
Date:*

MonthDayYear
Name and Position:*
Email:*
example@example.com

All facilities providing outsource services to S&R Sawmills are required to sign the “Outsource Agreement” (previous page), whether they are Chain of Custody (CoC) certified themselves or not.

Please ‘tick’ the description relating to certification that best describe the facility:
Facility Certification Status and Requirements:*

PEFC Certified Facility - The facility will follow their own PEFC CoC ProceduresNon-Certified Facility - Key personnel will be trained in the S&R Sawmills CoC Procedures
If PEFC Certified, please attach a copy of certificates

Cancelof
S&R Sawmills CoC Procedures

General procedures for outsource container stuffing service providers to process PEFC “certified” material are as follows:
- Facility Receiver receives inbound material and confirms that delivery matches the delivery documents
- Where materials are received containing an PEFC label or label from other forestry conformity assessment schemes, the Facility Manager will ensure all labels or segregation marks are cleared prior to processing
- S&R Sawmills personnel communicate the processing instructions to the Facility Manager/ Representative
- The Facility Manager will ensure S&R Sawmills product can be tracked (i.e., is traceable within the processing facility) and that PEFC certified material is not mixed or contaminated with any other products (i.e., non-S&R Sawmills material)
- Facility Production Manager communicates the processing instructions to facility personnel
- Facility Representative generates the outturn report for the order and forwards to S&R Sawmills
- Facility Shipper confirms that the correct packages are loaded on trucks and gives Delivery Slip to Truck Driver
- The Facility Representative submits a service invoice to S&R Sawmills
- Invoicing for the final product to the final customer will be done by S&R Sawmills (not the Outsource Facility)
- The Outsource Facility will only apply PEFC labels to the final products as directed by S&R Sawmills

Training Record: the personnel below have read and understand the CoC procedures.*

	Name	Position	Date
1.
2.
3.
4.

Should be Empty: