Stewards Report
Stewards Name
First Name
Last Name
Email
*
example@venue.com
Name of Event
Date of Event
*
-
Day
-
Month
Year
Date
Name of Assistant Steward
General
Please tick all the classes that ran:
*
EI120
EI115
EI110
EI105
EI100
EI90
EI80
Training Classes
Please give the number of starters
*
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1. Pre-Site Visit
How many times did you visit the venue prior to the commencement of the event?
*
Once
Twice
More than twice
None
How was each of the tracks measured?
*
With a correctly calibrated wheel
GPS Devise
iPhone/mobile device
Other
Were all of your pre-site recommendations carried out?
*
Yes
No
What were the recommendations that were carried out?
If no, please explain in Section 9 what was not done
2. Administration and Communication
How effective was the communication with the organiser on the day
*
Very Bad
1
2
3
4
5
6
7
8
9
Exellent
10
1 is Very Bad, 10 is Exellent
Was there a dedicated person in Control?
*
Yes
No
Was Control in contact with the emergency services, fence judges and officials at all times?
*
Yes
No
Did Control record all incidents on the Cross Country?
*
Yes
No
Were all incidents dealt with in the appropriate manner?
*
Yes
No
Were there sufficient radios for all appropriate personnel on the day?
*
Yes
No
Was an Athlete representative identified for each class?
*
Yes
No
Were contact numbers for the Athletes Rep posted on the Notice Board?
*
Yes
No
Did the web scorer have sufficient help? (ie:; they were not on their own)
*
Yes
No
Were the score sheets collected regularly throughout the day for all phases?
*
Yes
No
If not, please explain reason
Were the results posted as quickly as possible online or on notice board if applicable?
*
Yes
No
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3. Medical and Veterinary
Emergency contact numbers circulated to steward, doctor, vet and organiser?
*
Yes
No
Was the Doctor / Paramedic (NR) on site prior to the event starting
*
Yes
No
Was there a road ambulance and 4x4 ambulance on site prior to the start of the event?
*
Yes
No
Is there designated clear access routes for emergency services?
*
Yes
No
Were the ambulancs PHECC compliant (N/A in NR) as reported by the Doctor?
*
Yes
No
N/A
Were all fallers seen by the Doctor/Paramedic? Please report all fallers in Section 9
*
Yes
No
Was the vet onsite at all times
*
Yes
No
On call for Dressage and Show Jumping Only. Onsite for Cross Country
Were passport checks carried out by the vet? Please record numbers in Section 9
*
Yes
No
Was a farrier onsite?
*
Yes
No
On call
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4. Dressage
Was there sufficient space in the warm up area for all the classes?
*
Yes
No
Were the arenas level, centre line mown etc?
*
Yes
No
If not, please explain reason
Please describe ground conditions on the day?
*
Good
Soft
Firm
Other
Were the arenas laid our correctly, ie: numbered and lettered appropriately?
*
Yes
No
Were the Dressage Judges appointed from the Dressage Ireland list and to the appropriate levels?
*
Yes
No
If not, please explain reason
Did the Dressage Phase run smoothly?
*
Very Bad
1
2
3
4
5
6
7
8
9
Exellent
10
1 is Very Bad, 10 is Exellent
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5. Show Jumping
Were the show jumping courses built by an approved SJI course designer/Builder?
*
Yes
No
If not, please explain reason
Was the SJ Course Designer on site during the show Jumping phase?
*
Yes
No
If not, please explain reason
Was there sufficient space in the warm up area for all the classes?
*
Yes
No
If not, please explain reason
Were safety cups used on the back rails in the warm up and sj tracks?
*
Yes
No
If not, please explain reason
Were the warm up fences correctly taped for each class?
*
Yes
No
If not, please explain reason
Was the warm up area stewarded to ensure it was safe, ensuring overcrowding and accommodating multiple riders?
*
Yes
No
If not, please explain reason
Were the fences flagged and correctly measured for each class?
*
Yes
No
If not, please explain reason
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6. Cross Country
How effective were your communications with the Course Designer?
*
Very Bad
1
2
3
4
5
6
7
8
9
Exellent
10
1 is Very Bad, 10 is Exellent
Were you given the Fence Dimension forms prior to the event?
*
Yes
No
If not, please explain reason
Have Fence Dimension sheets been submitted to Head Office
*
Yes
No
If not, please explain reason
Fence Judges Briefing took on time and fence judges on site?
*
Yes
No
If not, please explain reason
What ground works were undertaken prior to the event?
*
Aggravated
Watered (confirm contractor)
Sanding (ie: on take off/landing areas)
Stones removed
Rough patches dealt with
Other
Were all cross country fences appropriately dressed?
*
Ground lines at all fences
Flowers/dressing
Other
Were all cross country fences up to standard heights and distances (as per the Rule Book)?
*
Yes
No
If not, please explain reason
Were all cross country warm up fences correctly flagged and secured?
*
Yes
No
If not, please explain reason
Was the warm up area stewarded to ensure it was safe, avoiding over crowding and accommodating multiple riders?
*
Yes
No
If not, please explain reason
Were there sufficient fence judges available?
*
Yes
No
If not, please explain reason
Were the course changes effective?
*
Yes
No
If not, please explain reason
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7. Disciplinary and Objections
Was there any disciplinary action taken during the event?
*
Yes
No
Please advise disciplinary action taken
Were there any complaints lodged during the day?
*
Yes
No
Please outline complaints lodged
8. Facilities
Were there catering facilities available?
*
Yes
No
Were adequate toilet facilities (permanent / temporary) available across the site?
*
Yes
No
If no, please explain
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9. Reports
Pre-Site Visit Report
Passport Record Checks
*
If no passport checks were done, please state none
List all horses seen by vet (record number) and reason for treatment
*
If no horses were seen, please state none
Please confirm all fallers (record number) and where
*
If no fallers, please state none. Fall report to be submitted separately to alison@eventingireland.com
Please write any other comments you wish to make about the event or improvements that should be made before the next event.
Please ensure you have spoken to the Event Organiser about any issues
Were all recommendations in previous Stewards Reports carried out?
*
Yes
No
If no, please list below what was outstanding:
Please ensure you have spoken to the Event Organiser about any issues
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10. Summary
Administration and Communication
*
Excellent
Very Good
Good
Fairly Good
Satisfactory
Sufficient
Insufficient
Fairly Bad
Bad
Very Bad
Medical and Veterinary
*
Excellent
Very Good
Good
Fairly Good
Satisfactory
Sufficient
Insufficient
Fairly Bad
Bad
Very Bad
Dressage
*
Excellent
Very Good
Good
Fairly Good
Satisfactory
Sufficient
Insufficient
Fairly Bad
Bad
Very Bad
Show Jumping
*
Excellent
Very Good
Good
Fairly Good
Satisfactory
Sufficient
Insufficient
Fairly Bad
Bad
Very Bad
Cross Country
*
Excellent
Very Good
Good
Fairly Good
Satisfactory
Sufficient
Insufficient
Fairly Bad
Bad
Very Bad
Overall Score out of 50
Signed
Date
-
Day
-
Month
Year
Date
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