Candidate Travel Approval Form

Expected Expenses Per Candidate*

	($)
Airfare
Parking
Luggage (Limited to one checked bag)
Airport Shuttle
Taxi (Only if flying)
Personal Vehicle Reimbursement for Milage and /or Fleet Vehicle Expense for Hosting on Campus
Hotel
Breakfast (Per diem per person is $10.00 per day)
Lunch (Per diem per person is $15.00 per day)
Dinner (Per diem per person is $20.00 per day)

Hotels with UGA Direct Billing

Air travel may only be booked 60 days or less in advance. If there are busy travel time where flights might quickly book, exception requests can always be made via the supervisory chain.

Note: If you are feeding a candidate that you are bringing to campus for an interview, you must fill out a group meal form, which will be routed to the Vice President for approval. The form can be found here.

Expense Per Candidate

Number of Candidates Coming to Campus*

Total Expense Estimation

Name*

FirstLast

Departure Date*

Date

Return Date*

Date

Number of Days Will be gone including Travel (For Meal Calculations) (AutoFilled)

Number of Hotel Nights (AutoFilled)

Traveling From*

City, State

Preferred Method of Travel*

Distance one-way in miles:*

Personal Vehicle at Non-Reduced Milage Rate

Expenses*

	($)
Airfare (Need quote attached if flying)
Parking
Luggage (Limited to one checked bag)
Taxi (Only if flying)
Airport Shuttle
Nightly Rate of Hotel
Other Expenses

Do you plan to rent a fleet vehicle from UGA Automotive center for hosting candidate on campus?*

YesNo

UGA Employee Driving*

First NameLast Name

Fleet Vehicle Car Size*

5 Passenger Sedan7 Passenger Mini Van12 Passenger Van

Estimated Number of Miles Driven in Fleet Vehicle*

The UGA Automotive center is open from 8:00am to 4:30pm Monday through Friday. Rental vehicle keys will need to be picked up during their hours of operation.

Fleet Vehicle Pickup Date*

Date

Pickup Time*

Hour Minutes

AM/PM Option

Fleet Vehicle Dropoff Date*

Date

Dropoff Time*

Hour Minutes

AM/PM Option

Number of days (hidden)

Fleet Vehicle Rental Expense

Hotels with UGA Direct Billing

Air travel may only be booked 60 days or less in advance. If there are busy travel time where flights might quickly book, exception requests can always be made via the supervisory chain.

Note: If you are feeding a candidate that you are bringing to campus for an interview, you must fill out a group meal form, which will be routed to the Vice President for approval. The form can be found here.

Meal Expenses*

	Breakfast	Lunch	Dinner
Per Diem Rate ($)
Number of meals provided to Candidate

Cost of 1 full day of meals (AutoFilled)

Meal Total

Hotel Total

Preferred Transportation Total

Misc. Charges Total

Total Expense for Candidate

Includes one staff host per meal

Candidate Travel Approval Form

Hiring Supervisor Information:

Candidate Information:

Bulk Expenses Estimation

Specific Candidate Expenses