Event Communication Form

Event Communication Form
Ministry Name(s)*
Today's Date*

MonthDayYear
Ministry Coach
Ministry Contact Name

First NameLast Name
Ministry Contact Email
example@example.com
Ministry Contact Phone
Please enter a valid phone number.Format: (000) 000-0000.
Ministry Contact (for this event)*
Event Title*
Proposed Date*

MonthDayYear
Proposed Time

Hour Minutes

AM/PM Option

Until
until
Hour Minutes

AM/PM Option
NoYes
List the dates and times of the event
1-1050-10010-25100-15025-50150+
In-Person OnlyIn-Person, livestreamed to FB (Sanctuary only)Virtual Only (via Zoom)In-Person and Zoom options
CBC Main BuildingCBC Parsonage (house next door)Willow St Lot (across from Verilli's)Nazery Way Lot (under the bridge)Other (provide address)
NoYes, for someYes, for all
(Note: the combined capacity of the church vans is 35 persons. A larger group will require a charter bus at an additional cost)
Mahalia Jackson Fellowship HallSanctuaryChapelOther
Event Description (include activities, special guests)*
Proposed Budget*
- PodiumDry erase boardChairsRectangular tablesCocktail tablesRound tablesStageDecor
- Dining roomClassroomMeetingTheaterReceptionOther
- If you have a specific preference for the layout of the space, please describe it here:
- OR upload a photo or drawing of the layout here:
  
  Cancelof
- Sound checkVideo/audio cueingRecording (Sanctuary only)Technical Assistance (device connection)
- Microphone(s)ProjectorTVSpeakersOther
- HandheldHandheld w/mic standBodyHeadset
- How many (of each, if applicable)?
- Provide a brief description of how you intend to use the requested media/tech (e.g. display a PowerPoint or video; play ambient music; feature a band or vocalists):
- No foodBreakfastBrunchLunchDinnerSnacks/RefreshmentsFood provided from outside vendor
- Acting ministry members (internal ministry event, marketing may not be required. Ex: leadership meeting, private rehearsal)Calvary members (church-wide or ministry-wide event, visitors welcome. Ex: luncheon, bible study)General public (large community event, often outdoors. Ex: picnic, play)
- No graphic neededYes; a graphic will be provided by the ministryYes; a graphic needs to be made for this event
- For effective communication:
  
  Please provide all needed information at least 6 weeks prior to the event
  
  OR
  
  Submit the completed graphic in an editable format (.pptx file or Canva link) at least 5 weeks prior to the event
- What do you want your email/text to say? Write out the communication(s) that you would like to be distributed.
  If you anticipate needing multiple/followup communications such as calls for volunteers or last-minute reminders, include those as well.
- Is there any additional or clarifying information you would like to add?
- Any additional documentation that is pertinent to this application?
  
  Cancelof
- Should be Empty: