Incubation Grant Application

Incubation Grant Application

Each Regional Mission Council (RMC) is charged with the local distribution of an annual budget allocation from the Pacific Southwest District Board of Directors. In coordination with the District, the local RMC will work to coordinate and evaluate the applications of Grantees. The RMC has the freedom and authority to distribute three types of funding: Innovation, Incubation, and Impact Grants. This is the 2023 Mission Grant Application form that you will use to apply for an Incubation grant for this coming year. Incubation Grants (up to $20,000) are to partner with leaders and core groups in order to provide necessary support to new mission endeavors resulting in sustained Christian community. Incubation grants are for building momentum for ongoing programs like a small group ministry, infant care for a pre-school, or beginning work to plant a new church with another culture group. The Regional Mission Councils hope to make this process positive and productive for you. If you have any questions or concerns about the process, please contact the Regional Mission Council chairperson for your region (contact information provided later in this form).
IMPORTANT INSTRUCTIONS

PLEASE READ THIS SECTION CAREFULLY. IT CONTAINS IMPORTANT INSTRUCTIONS FOR YOU AS YOU APPLY FOR A GRANT.

The Incubation Grant is designed to provide necessary support to new mission endeavors resulting in sustained Christian community. The Regional Mission Council offers funds up to $20,000 to supplement your budget for these new mission starts. The goal of this application is for you to tell us about your plans to incubate and sustain this ministry. Keep in mind that the Regional Mission Council will want to see plans that aim at a sustained Christian community anchored in the Gospel of Jesus Christ. Ideally the new ministry is a result of a successful and innovative project to reach new people in your community. Our prayer is that a well incubated ministry will be ready for scaled growth, and thus Impact granting in the future.

This application is ONLY for Incubation grants in the region your mission is located. If your mission has locations in multiple regions, feel free to apply in those respective regions as well. See below for contact information.

The Regional Mission Councils have moved to a floating grant distribution model which begins November 1 and ends October 1. This means that the mission councils will meet quarterly to consider grant requests and evaluate the progress of grant recipients. Please be on time with your applications and progress reports, and willing to share stories of what God is doing in your ministry.

May God bless you as move forward in the mission of Christ!

Regional Mission Council Contact Information
Not sure of your region(s)? Click below for a map of Pacific Southwest District regions.
https://drive.google.com/open?id=1rBiL3gcxAeugI16EhSdb4SQSaYJU7rsb&usp=sharing

Region 1 Chairperson: Rev. Keith Jones
Email: yopjgslc@hotmail.com
Phone: 805-967-1416

Region 2 Chairperson: Rev. Dr. Mason Okubo
Email: pastorokubo@immanuelfirst.org
Phone: 626-919-1530

Region 3 Chairperson: Rev. Aaron Smith
Email: asmith@gracelcms.net
Phone: 760-745-0831

Region 4 Chairperson: Rev. Tom Daly
Email: pastor@suncitylutheran.org
Phone: 623-933-8246

Regional Mission Council Policy: Guiding Principles

AP1.3.8 Mission Policy

The Pacific Southwest District has established Regional Mission Councils for the purpose of stewarding the District’s mission resources and accountability by the recipient missions. Any mission project funded, in whole or in part, by the Pacific Southwest District through a Regional Mission Council (RMC):

AP1.3.8.1 shall not be started without RMC approval.

AP1.3.8.2 shall not be funded without submission of a mission and business plan and full financial disclosure of all available resources.

AP1.3.8.3 shall not ordinarily exceed seven years, with a decreasing support plan of one-third each year in years five, six and seven, and can be terminated if deemed expedient by the RMC or the Pacific Southwest District.

AP1.3.8.4 shall not normally fund the purchase of land or buildings.

AP1.3.8.5 District mission funding allocated by the Pacific Southwest District shall not exceed 65 percent of annual congregational giving to the District.

AP1.3.8.6 Calls to missionaries-at-large will be issued by a congregation within the region or the Pacific Southwest Board of Directors upon the recommendation of a Regional Mission Council.

Grant Approval Criteria

The following are the criteria which shall govern approval of Impact mission grant requests:
•Impact Grants shall be for ministries where the grant request demonstrates a specific need for scaling mission endeavors toward healthy, sustainable, and self-sufficient Christian community.
•Requestors are required to engage additional funding sources.
•Requestors are required to seek the support and partnership of local organizations, congregations and their circuit.
•All documents, including this application and subsequent required quarterly reports must be in electronic format.

Email
example@example.com
Region Number of Mission Location

1234
Person Completing Application
Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code
Phone Number
Please enter a valid phone number.
Congregation or School
State of Congregation or School
City of Congregation or School

Incubation Grant Description

Incubation Grants are designed to provide necessary support to new mission endeavors resulting in sustained Christian community. Incubation grants are for building momentum for new ministry work.
Provide a BRIEF Description of the Ministry (a more detailed description required below)
I believe this project qualifies for an Impact Grant (up to $20,000)

Yes
Amount of Grant Request
Date of Grant Request

MonthDayYear
Date
Tell us about your community. Who are your neighbors and what are some of their greatest needs?

Provide a detailed description of your Ministry

Definitions of the Vision Frame from Will Mancini, Church Unique: How Missional Leaders Cast vision, Capture Culture, and Create Movement. San Francisco, CA: Josey Bass, 2008.
What is the VISION?
(This is the living language that anticipates and illustrates a picture of God’s better immediate future as a result of this ministry.)
What is the MISSION?
A clear and concise statement that defines what the ministry is ultimately supposed to be doing.
What are the VALUES?
The shared convictions that motivate starting this ministry, guiding your actions and revealing your strengths.
What is the STRATEGY?
The process or picture that demonstrates how you work toward accomplishing your mission in the broadest terms.
What are the MEASURES?
A set of attributes that define advancement in the steps toward accomplishing your mission
How does this Incubating Ministry support the vision and mission of your existing ministry?
Provide an estimated timeline for the Incubation period of this ministry including what measure(s) you will be using to move forward.

Estimated Incubating Ministry Income and Expense
How will your mission be supported financially in the coming year?

Please describe the anticipated sources of funding, together with an estimate of the amounts in each category. DO NOT include the amount of this Grant Application.
Monthly plate offerings (all types)
Monthly support from other parishes
Monthly Mission Society support
Other sources (describe)
Estimated Total Monthly Income

What will the expenses of your ministry be?
Monthly salaries paid to all ministry workers
Monthly rents paid for worship or office space
Monthly utilities expenses
Monthly materials used in worship (bulletins, etc.)
Monthly outreach expenses (advertising, food, etc.)
Other monthly expenses (describe)
Estimated Total Monthly Expenses

Describe the financial blessings and challenges you expect.
Describe your additional funding sources, and provide documentation or other proof of these sources.
File Upload

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Describe the support and partnerships you will have from local congregations and circuit. Provide documentation or other proof of this support and partnerships.
File Upload

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Explain in specific detail how the granted funds will be used to Incubate your ministry and the community you serve.

Important Information for Grant Recipients

If your application for an Impact grant is approved, it is important to understand the mutual partnership and responsibilities we share in this process:

1.Quarterly Reports are MANDATORY - The award of an Impact Grant is a sacred trust. You will receive funds that have been given toward the advance of the Kingdom mission of Christ, and those who faithfully gave these gifts are anxious to hear of their impact for the Gospel. To that end, you are obligated to fully comply with these reporting requirements as well as to fully cooperate requests for information from the Regional Mission Council.

All quarterly reports shall be submitted electronically no later than the following dates:
•1st Quarter report due: March 15
•2nd Quarter report due: May 15
•3rd Quarter report due: August 15
•4th Quarter report due: November 15

2.Responsibilities Related to Employees - If funds are used to hire or retain personnel (whether called church workers or lay persons) these individuals will be and remain your mission’s employees, not the District’s or Synod’s. You are responsible for procuring and maintaining all necessary insurance coverage (including, but not limited to, worker’s compensation, disability and unemployment insurance) as well as any other benefits.

3.Grant Contingencies - Although we hope to carry out our mission pledge to you in full, please realize that the amount granted may be subject to budgetary or other exigent circumstances which may make it necessary to reduce, defer, or terminate this grant. Upon receiving your approved grant, you will acknowledge that the grant is “at will”, that the grant may reduced, deferred and/or discontinued at any time for any reason, at the Regional Mission Council’s sole discretion, and is not a promise of continued or future financial support. Additionally the grant is subject to termination and/or deferral should you fail to fulfill your reporting requirements and cooperation obligation to the District and/or to the Regional Mission Council. The recipient of the grant also agrees to provide the RMC with any information or additional reports that may be requested.

The Regional Mission Council and the Pacific Southwest District-LCMS thank you for your enthusiasm and passion for reaching the lost with the good news of Jesus Christ. You are in our prayers!
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Incubation Grant Application

Incubation Grant Description

Provide a detailed description of your Ministry

How will your mission be supported financially in the coming year?

What will the expenses of your ministry be?