HCI Trips Registration Form

REGISTRATION FORM

Discover with HCI
Select Trip*
Please select the trip you are registering for
Your Full Name*

First NameLast Name
Date of Birth (DD/ MM/ YY)*
Gender*
Male/ Female
Place of Birth*
Nationality (listed on passport)*
Passport Issuing Country*
Languages Spoken*
Occupation*
Please provide a brief description of your work
Education*
Marital Status
Single, Married, Widower/ Widow, Divorced, Other
Phone Number*

Area CodePhone Number
T-shirt Size*
E-mail*
Address*

Street Address

Street Address Line 2

CityProvince/ State

Postal CodeCountry
How did you hear about our program?*
Skills/ Experience*
Have you participated in international volunteer trips before? If yes, please describe your experience
.*
Please briefly describe past/ current volunteer work
.*
Why do you want to participate in this program and what you do you hope to benefit from the trip?
.*
Do you have any special training in working with youth or vulnerable people? Please explain.
Dietary Restrictions*
Do you have any dietary restrictions? If YES please explain
YesNo
YesNo
Accommodations*
Do you have any physical and/or mental disabilities that require accommodation? If YES please explain
FEE SCHEDULE

Discover Tunisia with HCI - Mediterranean Sea Edition (May 7-14 2023)

EARLYBIRD PROGRAM FEE (Until March 19th 2023)
Total Program fee: $1,980.00
- Installment #1 (Non-refundable Deposit) DUE NOW: $660.00
- Installment #2 DUE BY MARCH 6TH 2023: $660.00
- Installment #3 DUE BY MARCH 27TH 2023: $660.00
Last day to request refund: Friday, March 31, 2023
Discover Turkiye with HCI (June 23 - July 1 2023)

EARLYBIRD PROGRAM FEE (Until March 19th 2023)
Total Program fee: $2,860.00
- Installment #1 (Non-refundable Deposit) DUE NOW: $715.00
- Installment #2 - DUE BY MARCH 13th 2023: $715.00
- Installment #3 - DUE BY APRIL 3RD 2023: $715.00
- Installment #4 - DUE BY MAY 1ST 2023: $715.00
Last day to request refund: Monday, May 8, 2023

All prices are in CAD"
Discover Tunisia with HCI - Sahara Desert Edition (Oct 3 -13 2023)

EARLYBIRD PROGRAM FEE (Until March 19th 2023)
Total Program fee: $2,800.00
- Installment #1 (Non-refundable Deposit) DUE NOW: $700.00
- Installment #2 DUE BY APRIL 24TH 2023: $700.00
- Installment #3 DUE BY JUNE 5TH 2023: $700.00
- Installment #4 DUE BY AUGUST 14TH 2023: $700.00
Last day to request refund: Monday, August 21, 2023

All prices are in CAD
Discover Tunisia MediterraneanDiscover TurkiyeDiscover Tunisia Sahara Desert
PROGRAM FEE POLICY

The program fee policy for this trip is designed to make the trip more affordable for participants. To achieve this, the policy includes a nonrefundable deposit and additional installments. The deposit is required to secure a spot on the trip. The additional installments are due on specific dates, as outlined in the payment structure.

If a participant fails to pay an installment on the due date, they will be immediately removed from the trip.

The program fee policy also includes a refund policy, which states that the last day to request a refund on the specified date. This means that if a participant decides to withdraw from the trip and wants a refund, they must make their request on the specified date. Any refund requests made after this date will not be honored. This policy is in place to ensure that the trip organizers have enough time to make necessary adjustments and to ensure fairness to all participants who have made timely payments.

Do you understand and agree to the program fee policy outlined above, which includes a nonrefundable deposit and additional installments that are due on specific dates as outlined in the program structure, and are you committing to paying on time?
YES, I ACKNOWLEDGE AND AGREE

PROGRAM FEE:

The program fee for the discover with HCI trips are designed to cover all the necessary costs for participants to have a successful and fulfilling trip. Specifically, the program fee includes the following:

Flight: The program fee covers the cost of your round-trip flight from the specified departure location. This means that HCI will arrange and pay for your flight from your specified departure location to the destination country, and back to your departure location.
Trips to Tunisia: departure from Montreal, Quebec (YUL)
Trips to Turkiye: departure from Toronto, Ontario (YYZ)

Accommodation: The program fee covers the cost of shared accommodation. This means that you will be sharing a room with 1-3 other participants during the trip (same gender). The accommodation will be pre-arranged by the organization and included in the program fee.

Meals: The program fee covers specified meals. This means that certain meals during the trip will be provided by HCI and included in the program fee. Participants are informed about which meals are covered, and any additional meals will be their own responsibility.

Activities: The program fee covers all planned activities. This means that any volunteer activities, cultural events, and excursions planned as part of the itinerary will be organized by HCI and included in the program fee.

Local Transportation: The program fee covers any local transportation that is necessary for the volunteer activities and planned itinerary.

Please note that the program fee does not cover any additional expenses such as personal shopping, travel outside of the planned itinerary, entry visas, etc. These expenses will be the responsibility of the participant.
YES, I ACKNOWLEDGE AND AGREE

FUNDRAISE:

As part of the discover with HCI program, it is expected that you will raise $1000 to be used towards the volunteer activities that you will be participating in. This fundraising effort is a way for participants to contribute to the costs associated with the volunteer projects and to help ensure that the programs are sustainable. The funds raised will be used to cover expenses such as materials and equipment, transportation, and other costs related to the volunteer activities. You will be provided with a crowdfunding page or fundraising toolkit to help you raise the funds, and are expected to share the link to these pages with friends and family to help reach the fundraising goal.

You will also be required to attend a mandatory virtual fundraising workshop.

Do you understand you will be expected to fundraise $1000 prior to departure?
YES, I ACKNOWLEDGE AND AGREE

MANDATORY SESSIONS

Do you understand you are required to attend the following:
Virtual program overview session
Virtual fundraising workshop
In-person onboarding session (virtual if you are not in the GTA)
YES, I ACKNOWLEDGE AND AGREE

VULNERABLE SECTOR POLICE CLEARANCE

Due to the sensitive nature of the work that you will be participating in, it is required that you obtain a vulnerable sector police clearance prior to departure. A vulnerable sector police clearance is a type of background check that is specifically designed to screen individuals who will be working with vulnerable populations, such as children or elderly individuals. The clearance report must be submitted 6 weeks prior departure.

To obtain a vulnerable sector police clearance, you will need to contact your local police department. They will be able to provide you with the necessary forms and instructions for how to apply. You will also be provided with a letter confirming that you are a volunteer and that the clearance is required for your volunteer work. The process and requirements may vary depending on your location. Keep in mind that this process can take several weeks, so it's important to plan ahead and start the application process well in advance of your trip.
YES, I ACKNOWLEDGE AND AGREE

TRAVEL AND MEDICAL INSURANCE

You are required to have valid travel and medical insurance for the duration of the trip. You should obtain travel insurance that covers trip cancellation, lost or stolen luggage, emergency medical expenses, and other unexpected events. You should also obtain medical insurance that covers emergency medical treatment, hospitalization, and transportation back to their home country in case of serious illness or injury.

Travel insurance is widely available and can be easily obtained in a number of ways. Many credit card companies offer travel insurance as a benefit for cardholders, so it's worth checking with your credit card issuer to see if this is an option for you. Additionally, many universities and workplaces offer travel insurance as part of their benefits packages, so it's also worth checking with your university or employer to see if this is an option for you. There are also a number of independent travel insurance companies that offer policies for individuals, so you can shop around and compare prices and coverage to find the best option for your needs.
YES, I ACKNOWLEDGE AND AGREE

LIABILITY AND RESPONSIBILITY

By participating in the discover with HCI trips, you understand and agree that Human Concern International and its agents, officers, and employees will not be liable or responsible for any injuries, accidents, illnesses, or other incidents that may occur during the trip. You acknowledge that you are responsible for your own safety and well-being while on the trip and will take all necessary precautions to ensure your safety. The organization is not responsible for any loss, damage or injury suffered by the participant due to any cause whatsoever.
YES, I ACKNOWLEDGE AND AGREE
CODE OF CONDUCT

As a participant in this trip, you are expected to conduct yourself in a manner that respects local customs and laws, and adheres to any safety guidelines provided by the organization. Illegal activities will not be tolerated and may result in immediate dismissal from the trip without refund. By registering for this trip, you agree to abide by this code of conduct.
YES, I ACKNOWLEDGE AND AGREE

TERMS AND CONDITIONS

By submitting the registration form, you confirm that you have read, understand, and agree to abide by the Code of Conduct, expectations, and all other terms and conditions outlined in the registration form.

The program fee includes the cost of the flight, shared accommodation, specified meals, and activities. The flight has a specific departure location and you are responsible for arranging transportation to and from that location. Accommodation may be shared between 1-3 people.

You are responsible for obtaining any necessary travel documents, such as a passport and visa. Human Concern International will not be held responsible for any issues arising from missing or expired documents.

The deposit paid is non-refundable. If you withdraw from the trip, the organization has the right to keep the deposit. If you are dismissed from the trip for violating the Code of Conduct or expectations, you will not be eligible for a refund.

Human Concern International reserves the right to make changes to the itinerary, accommodation, or other aspects of the trip as necessary.

Human Concern International will not be held responsible for any loss, damage, injury, or illness incurred during the trip. Participants are required to have their own travel insurance.

By submitting the registration form, you confirm that you have read and understand the above terms and conditions and agree to abide by them.
YES, I ACKNOWLEDGE AND AGREE
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REGISTRATION FORM