TXWG 2023 Summer Encampment - Cadet Cadre Staff Application

CADET COMMANDER (C/CC)

The C/CC is responsible for the implementation and conduct of the encampment program. He or she reports directly to the Commandant of Cadets and the Encampment Commander.
Duties and responsibilities:
• Provides focus and direction to the cadet staff and ensures proper implementation of the encampment program
• Selects the cadet staff for the encampment, with the approval of the Commandant and Commander
• Conducts daily staff meetings with the OIC's or entire staff
• Adherence to the established cadet training schedule
• Maintenance and consistency of training standards in the encampment program
• Serve as a role model for the cadet staff
• Provide an appropriate forum for feedback of the encampment program
• Provide counseling when appropriate
• Foster cohesiveness, teamwork and unity of purpose within the cadet staff
• Ensures the cadet staff writes continuity documents with sample work or output

CADET DEPUTY COMMANDER (C/DC)

The C/DC is the right hand of the C/CC, aiding him or her with encampment site preparation, staff decisions, senior supervision and other tasks assigned to them. The C/DC is in command when the C/CC is not present.
Duties and responsibilities:
• Assisting in providing quality training of all the cadet personnel at the encampment
• Compliance with the established encampment academic, physical fitness and training programs
• Support the C/CC in his/her duties, filling in where needed
• Assigns project officers to special tasks, as needed
• Takes command in the absence of the C/CC

EXECUTIVE OFFICER (C/XO)

The C/XO is responsible for coordinating, controlling and directing the support activities of the encampment. The C/XO manages and leads the Support OIC/NCOICs. The C/XO reports to the C/CC but is mentored by and works closely with the senior Executive Officer.
Duties and Responsibilities:
• Quality training of all the support staff
• Assisting the OICs to manage their departments and develop as leaders
• Supervise and evaluate the OICs of each department, ensuring coordination, proper conduct and progress in work
• Coordinate Officer of the Day assignments
• Motivate the support staff
• Coordinate to prevent conflicts

DIRECTOR OF TRAINING (DOT)

The Director of Training is responsible for developing the training schedule before the encampment, making any changes along the way if necessary, and coordinating with Standardization and Evaluation staff and line staff. The DOT can be assisted by Standardization and Evaluation in the development of the cadets' training requirements. Specifically, the DOT should coordinate with Standardization and Evaluation to determine drill training and knowledge requirements for each day. The DOT reports to the Cadet Commander.
Duties and responsibilities:
• Assist the Commandant of Cadets and Encampment Commander in developing the training schedule for encampment, ensuring that all requirements per CAPP 60-70 are met
• Monitor progress towards completion of requirements
• Ensure distribution of the daily training schedule
• Coordination with command staff to set times for wake up, formations, lights out and personal time
• Coordinate the use of outside instructors if needed
• Ensure current events are distributed
• Development of curriculum as needed
• Ensure all necessary materials are available for classes
• Meet daily with the Cadet Commander and Commandant of Cadets

SAFETY OFFICER

The Safety Officer is responsible for the Safety Program at the encampment. This cadet will plan and execute all safety briefings and review all ORMs and add to them as needed.
Duties and Responsibilities:
• Analyze current Operational Risk Management (ORMs) and develop new ORMs as needed
• Plan and brief a daily safety briefing
• Plan and execute fire drill briefings
• Coordinate with medical concerning the flags related to heat indices
• Reports mishaps via CAPF 78 IAW CAPR 62-2 and current Texas Wing Supplement
• Reports daily to the C/CC

STANDARDIZATION & EVALUATION TEAM (SET)
The Standardization and Evaluation team plans, standardizes and performs all aspects of encampment evaluation. They are the commander's representatives while conducting inspections. The Standardization and Evaluation team is the central point for all inspection related questions. It is not the role of SET to teach or train the cadets, but to evaluate them in relation to the standard and provide support to the staff that is doing the teaching and training. The SET reports to the C/CC.
Duties and responsibilities:
• Set encampment uniform inspection and barracks standards through the Standard Operating Procedures (SOP) or Standard Operating Instructions (SOI)
• Act as a focal point and resource for all uniform, knowledge, drill and barracks related questions
• Uphold the highest standard of uniform wear, barracks arrangement, and customs and courtesies
• Develop and implement a scoring system for inspections
• Develop and reproduce inspection forms for daily use
• Develop daily knowledge requirements for distribution to the flight staff
• Develop daily drill requirements, which will be used for drill competition
• Do drill evaluation at the end of the drill period, to provide immediate feedback on that day’s drill
• Provide briefing for line staff on barracks standardization
• Provide uniform and barracks inspection services, as requested by cadet staff
• Meet daily with C/CC to keep him or her informed of the training progress of the cadet wing
• Create or modify, as necessary, existing inspection forms and system
• Perform spot inspections during each training day of barracks rooms
• Set expectations with a mock inspection demonstration within the first day of encampment, explaining what the cadets should look for, and common mistakes
• Assist the squadron commanders and Ops Gp/CC in the selection of honor flight
• Create end-of -encampment evaluation forms and compile results into a usable report at the end of encampment
• Discuss with flight staff how they did in inspections and what kinds of mistakes were made

COMMAND CHIEF

The Command Chief is addressed as Chief (if C/CMSgt) and is responsible for ensuring that the NCOs of the encampment are familiar with their duties and responsibilities. The Command Chief reports to the C/CC, representing the interests of the staff NCOs, as a member of the command staff.
Duties and responsibilities:
• Maintain and reinforce the ideals and performance of the NCO
• Monitor the physical fitness program
• Provide feedback to the C/CC regarding the NCOs performance
• Provide feedback and counsel to the First Sergeants regarding their performance
• Relieve the C/CC of any routine administrative duties
• Facilitate coordination between squadrons
• Training of First Sergeants
• Coordinate with logistics all facility related needs

SQUADRON COMMANDER (SQ/CC)

The squadron commander is responsible for the coordination, control, and direction of the encampment program within their units. This includes academic, physical fitness and general training objectives.
Duties and responsibilities:
• Evaluate the effectiveness of the training within their group/squadron and through the guidance and mentoring of their staff and makes appropriate adjustments
• Supervise their First Sergeants
• Relieve their superior staff of any routine tasks
• Ensure staff is properly trained or provide help
• Provide feedback to subordinate units
• Be highly proficient in the execution of wing-level and squadron-level formations and ceremonies, in accordance with AFMAN 36-2203
• Be able to give instruction to Flight Staffs to ensure their compliance
• Provide a channel of communication for feedback, suggestions, and complaints
• Conduct meetings with subordinate staff to review schedule, review problems, and motivate

FIRST SERGEANT (1st Sgt)

The Squadron First Sergeant is responsible for ensuring that the NCOs of the squadron are familiar with their duties and responsibilities. The First Sergeant reports to the Squadron Commanders and receive advice and guidance from the Command Chief.
Duties and responsibilities:
• Maintain and reinforce the ideals and performance of the NCO as outlined in the leadership manual
• Conduct drill and ceremonies IAW AFMAN 36-2203
• Administer the physical fitness program
• Provide feedback to the SQ/CC regarding the NCOs' performance
• Provide feedback and counsel to the Flight Sergeants regarding their performance
• Relieve the SQ/CC of any routine administrative duties
• Facilitate coordination between squadrons
• Training of Flight Sergeants
• Coordinate with logistics for all facility related needs

FLIGHT COMMANDER (Flt/CC)

The Flt/CC is primarily responsible for the implementation of encampment training. The Flt/CC reports directly to the SQ/CC.
Duties and responsibilities:
• Maintenance of the health and welfare of their flight: mentally, emotionally, physically and academically
• Ensures the effective use of flight time
• Familiarizes the flight in all operational procedures
• Supervises the training of the flight in drill and ceremonies
• Supervises the training of the flight in customs and courtesies
• Satisfactory completion of academics
• Mentors the flight sergeant with the assistance of the First Sergeant
• Evaluation of cadets in the flight and flight sergeant

FLIGHT SERGEANT (Flt Sgt)

The Flt Sgt is directly responsible for the personal implementation of the encampment training program. The flight sergeant reports directly to the Flt/CC and receives advice and training from the First Sergeant.
Duties and responsibilities:
• Assisting the Flt/CC in implementation of flight level academic, physical fitness, and training programs
• Instruction and enforcement of the SOI
• Applies the ATG tenets (Chapter 4 ) when training the flight
• Satisfaction of daily training goals as set by the Flt CC
• Teach drill IAW AFMAN 36-2203
• Ensure proper uniform wear and compliance with CAPM 39-1
• Constant reinforcement of new skills
• Directly train and supervise element leaders and guidon bearer
• Provide feedback to the cadets in the flight
• Practice of drill and ceremonies
• Enforcement of customs and courtesies

ADMINISTRATION OFFICER IN CHARGE (ADM)

The ADM OIC is the person responsible for coordinating with the executive officer and the Senior Admin Mentor and outside staffs to maintain personnel paperwork, including in-processing and out-processing paperwork for all participants.
Duties and responsibilities:
• Create an in-processing plan for all cadets, cadet staff, and seniors
• Complete all personnel related paperwork
• Maintain files securely
• Coordinate preparation of graduation packets
• Meet with Senior Admin Officer before encampment to work on acceptance packets
• Create an out-processing plan for all participants
• Meet daily with the C/XO to keep him or her informed of the status of projects and problems within the support staff
• Plan and print certificates of appreciation as needed

COMMUNICATIONS OFFICER IN CHARGE (COM)

The communications staff is responsible for setting up and monitoring all encampment related radio and telephone communications. They provide the rosters and issue items to all staff members. The COM OIC reports to the C/XO.
Duties and Responsibilities:
• Develop a plan to set up a radio system
• Meet daily with the C/XO
• Meet all encampment communication needs including radio and phones
• Create and maintain a radio log
• Create and maintain a personnel phone list
• Create and publish communication instructions
• Ensure proper care of loaned equipment and recovery at the end of encampment

PUBLIC AFFAIRS OFFICER IN CHARGE (PA)

The PA OIC handles all internal publications and external press releases. The PA OIC will record the events of encampment for sharing with cadets and other people interested in CAP. The PA OIC reports to the C/XO.
Duties and responsibilities:
• Take all flight pictures
• Publish a newsletter
• Record and report on events at encampment
• Interface with outside interested parties and the media
• Develop and plan for the production of a yearbook, CD slide show, newsletters, etc.
• Coordinate with finance for budget needs before encampment
• Help plan the graduation banquet
• Write an article for the CAP news or Volunteer magazine
• Help the Commander meet and greet all officials
• Encourage cadets and senior staff to write articles for the newsletter
• Meet daily with the C/XO
• Monitor and train all subordinate staff

LOGISTICS OFFICER IN CHARGE (LOG)

Responsible for all logistics needs of the entire encampment. Provide support for all activities related to any school involved in encampment. The Logistic Officer reports directly to the C/XO.
Duties and responsibilities:
• Inventory all supplies cadet programs has and determine if anything needs to be purchased for this encampment based on what Cadet Programs has
• Plan, budget, and coordinate all supply needs for the encampment
• Meet any immediate and routine all supply requests
• Coordinate with Seniors, First Sergeants and Support staff to determine needs and wants
• Inventory and inspect all government-issue items, including all building fixtures
• Handle all issue items such as linen and cleaning supplies
• Report damage to all CAP or government equipment
• Ensure encampment has the necessary office equipment and supplies
• Ensure encampment has adequate cleaning supplies, toilet paper, paper towels, etc.
• Coordinate budget issues with finance before encampment
• Monitor, train, and supervise staff
• Meet daily with the C/XO

MEDICAL OFFICER IN CHARGE (MED)

The MED OIC is there to handle all the routine medical needs, such as bumps, bruises, blisters, coordination of medicine administration and aid the staff in watching for the health risks common to encampment – heat stroke, dehydration, blisters, etc. They will always yield to people with more skill and qualifications than themselves. They will also assist the Senior Health Services Officers in hospital transport and triage of more serious medical situations.
Duties and responsibilities:
• Plan and distribute all health and safety related information to the staff and cadets
• Keep a file on each participant with pertinent medical information
• Handle briefings on safety and health related issues
• Keep records of medical activity
• Keep a phone list of emergency numbers
• Keep the medical office manned at all times
• Monitor, train, and supervise staff
• Meet daily with the C/XO

MESS OFFICER IN CHARGE (MESS)

The Mess OIC handles preparation and distribution of food for the encampment. They work with the Senior Mess Officer feed the encampment.
Duties and responsibilities:
• Discuss the menu for the week of encampment with the Senior and Cadet Staff
• Prep all food for all meals
• Prep all drinks for the encampment

FIREARMS OFFICER IN CHARGE (FA)

The FA OIC works with their senior counterpart to prepare the cadets and staff to be on the firing line at the encampment.
Duties and Responsibilities
• Cleans and sites all .22 rifles before the cadets use them and cleans them before storage after encampment
• Helps with safety on the range
• Works with the Intermediate cadets if this school is present to help them become more proficient

GENERAL SUPPORT STAFF OFFICER IN CHARGE (GSS)

The GSS get a taste of everything there is to do on the support side of the house. They fill in at all areas when needed and fill in gaps as needed. They are in integral part of the staff as they see and do just about every job at encampment.
Duties and Responsibilities:
• Whatever is needed when it is needed.

TRANSPORTATION OFFICER IN CHARGE 

The Transportation OIC works with thier senior counterpart to ensure they have accountability of all vans at encampment and any parking needs. 
• Determine how many vans are coming to encampment.
• Develop a parking plan for vans and POVs at encampment location.
• Determine which seniors at encampment have a CAP Drivers License.
• Check-in and inspect all vans upon arrival.
• Secure keys in a secure location.
• Determine any issues with any vans and determine if they can be fixed at encampment.
• Ensure all vans are full of gas and ensure all gas receipts are accounted for.
• Assign a van to medical, mess, and logistics as needed for use at encampment.
• Create a check-in and check-out procedure for all vans. 
• Ensure vans are inspected and ready to go for scheduled event that require transportation and that drivers have been assigned. 
• Check-out vans on last day to those that brought the van.