Spring market

$40.00 PER 10X10 BOOTH FEE MUST BE PAID IN ORDER TO RESERVE SPACE

FEE WILL COVER COSTS OF ADVERTISING, PORTAPOTTIES AND HAND WASHING STATIONS.

CHECKS MUST BE MADE PAYBALE TO "ST. MARY CHAMBER OF COMMERCE" TO PAY BY CARD, PLEASE CALL 985-384-3830 THIS FORM, THE SIGNED TERMS & CONDITIONS SLIP & FEE MUST BE SUBMITTED BY FRIDAY, MARCH 17,2023

P.O. BOX 2606 MORGAN CITY, LA 70381 727 MYRTLE STREET MORGAN CITY, LA 70380

1. SPACE RENTAL AGREEMENT AND PAYMENT

Registration Fee of $40.00 this fee helps pay for advertising, portapotties and handwashing stations. Form, payment and signed Terms & Conditions slip must be turned in together by

NO late forms will be accepted, You are responsible for your own set up. Tent, tables, chairs, etc. Understand that if we reach a certain number of participants, some booths may be in the center under the bridge much like Shrimp & Petroleum Festival. Vendors do not choose their location. Electricity will ONLY be available to food vendors that will be cooking onsite and the need must be specified when application is turned in.

Checks must be made payable to "St. Mary Chamber of Commerce" and must be returned with the completed vendor form and signed Terms & Conditions to Post Office Box 2606 Morgan City. La 70381. Please write "ATTN: SPRING MARKET" on the envelope.

The Exhibitor (yourself) hereby executes and agrees to this agreement for exhibit space which includes all information and provisions provided to you. Upon confirmation and acceptance by the Promoter (St. Mary Chamber of Commerce), the undersigned agrees to be bound by all Terms and Conditions contained herein.

If Promoter must cancel market for any reason, refunds shall be given. If Exhibitor pays registration fee and will not be able to attend, no refund shall be given. Understand that this market is rain or shine it will be located under the HWY 90 Bridge. Please be sure to provide a good mailing address. In the event we do have to cancel, a refund will be mailed

2. SPACE ASSIGNEMENT Booth space will be assigned by the Promoter one week prior to the Market. Be sure to check your e-mail leading up to the market as any updates will be sent that way. Booth assignments will be made with effort to be fair to all exhibitors. Exhibitor understands that competitive exhibitors may be in close proximity to one another, but we will do our best to separate like vendors as much as possible. The Promoter reserves the right to adjust the area map prior to event based on need. Numbers willbe given to coordinated with a math that will be created for the area. Booths will be spaced out allowing for social distancing. Number will be chalked onto the concrete the day prior to the Market so spaces will be easy to locate the morning of.

3. SPACE RESTRICTIONS Approximately 10x10 for each booth space. Promoter ensures there is space between each booth and vendors are allowed to slightly overflow their area. Be mindful and do not encroach on neighboring vendors' space.

4. SHOW HOURS, SET UP & TEAR DOWN

a. SET UP: Exhibitors can being set up on Saturday, April 1, 2023 at 9:00 AM b. SHOW HOURS: The show will open at 11:00 AM and end at 4:00 PM. All displays and exhibits must be attended by at least one representative at all times. c.TEAR DOWN: Exhibitors shall have until 6:00 PM to remove any and all displays and make sure area is clean. Any remaining debris/set-up left in your space will result in a $50.00 fine.

5. PRODUCTS - Products and information must be legal, safe and appropriate for all ages. Promoter reserves the right to disqualify and remove exhibitors, products or materials showing or disturbing products or information at their sole discretion. Promoter will not be liable for loss of profit. loss of sales, or damage caused by expulsion.

6. FOOD & BEVERAGES Food products are allowed to be sold. Seller must be able to list all ingredients to customers in case of allergies. Signs containing this information are always a good idea.

NO ALCOHOL IS ALLOWED TO BE SOLD/DISTRIBUTED

7. TAXES & SALES Direct sales of products, goods and services is the purpose of this event. Exhibitors are responsible for collecting sales tax at the current rate and remitting payment to the State and Parish tax offices. Forms will be given to vendors directly from the St. Mary Parish Tax Office the morning of the Market, Give-aways are welcome. Raffles are not as they are a form of gambling and require a permit through the State. Exhibitor is expected to use professional and appropriate sales tactics. In the case of indecent or unacceptable behavior of any kind by an exhibitor, the Promoter reserves the right, at their sole discretion to disqualify such exhibitor and remove them from the premises. Promoter will not be liable for any loss of profit, loss of sales, or damage caused by such an expulsion.

8. PUBLIC SAFETY - Exhibitor will comply with local and State laws, ordinances and regulations.

9. INSURANCE AND LIABILITY - It is expressly understood and agreed by the Exhibitor that it will make no claim of any kind against the Promoter or Event Management for any loss, damage, theft or destruction of goods or exhibit; nor for any injury that may occur to himself or his employees while in the exhibition place, nor for any damage of any nature, or character whatsoever, and without limiting the foregoing, including any damage to his business by reason of the failure to provide space for an exhibit or removal of the exhibit; or for any action Event Management in relation to the exhibitor. The Exhibitor shall be solely responsible for his own agents and employees, and to all third persons, including invitees and the public for all claims, liabilities, actions, costs, damages and expenses arising out of relating to the custody, possession, operation, maintenance, or control of said space or exhibit, for negligence or otherwise relating thereto. To the fullest extent permitted by law, Exhibitor shall indemnify, defend (at Exhibitor's sole expense, including all attorneys' fees and costs of litigation) and hold harmless Promoter and Event Management, their insurers, joint ventures, representatives, members, designers, officers, directors, shareholders, employees, agents, successors, and assigns (Indemnified Parties), form against any and all claims for bodily injury or death, damage to property, demands, damages, actions, causes of actions, suits, losses, judgments, obligations, and any liability, costs and expenses (including but not limited to investigative and repair costs, attorneys' fees and costs, and consultants' fees and costs ("Claims") which arise or are in any way connected with the used of exhibition, including but not limited to Claims asserted by Exhibitors employees and subcontractors. These indemnify and defense obligations shall apply to any acts or omissions including those arising from strict premises liability and/or the sole contributory, comparative, simple, gross, active or passive negligence of Promoter and Event Management, their employees and/or agents.

**Be sure to keep the above portion for details on times for set-up and the market day.

 

I __________________(EXHIBITOR) understand that by signing and retuning this slip to St. Mary Chamber (PROMOTER) I am stating that I have received and read the terms and conditions for the Spring Market event and that I agree to these terms and conditions set forth from Promoter, St. Mary Chamber and understand that this slip must be returned with the Exhibitor (vendor) registration form and registration fee in order to participate in the Spring Market event taking place on Saturday, April 1, 2023.