Room Reservation Request Form

Please allow five (5) working days for processing your request

Note: Filling out this form does not guarantee or reserve any space or the space that you requested - reservations are complete once you receive a confirmation email from an OLG Staff Member (not the copy from Jot Form of your request submission).

All outside organizations must work with an OLG Staff member as their liaison to reserve space. If you do not have a Liaison, please contact the Parish Office at 952-929-3317.

If you have any questions about reserving a space or the information in this form, please contact your OLG staff liaison or the Parish Office at 952-929-3317.

Room Reservation Process

1. Complete and submit this form to request a room reservation at Our Lady of Grace.

2. An OLG Staff Member will follow-up with you via email within 1-3 business days to finalize your room selection, confirm your reservation, and provide any applicable fees or requirements for hosting your event.

3. An OLG Staff Member may ask you to fill out a Maintenance Request Form and Marketing & Communications Request Form as it pertains to your event.

Name*

First NameLast Name

Name (First & Last)*

Is this a Parish or School Event?*

ParishSchoolBothNeither (outside group)

Who are you?*

An OLG Staff MemberNot an OLG Staff Member

What type of space do you need?*

Event SpaceMeeting Space

Which room would you like to reserve?*

Forrey Conference RoomSchool Conference RoomNo Preference

Department/Ministry/Group:*

Group/Organization:*

Religious Affiliation:*

Please provide the name of your OLG Staff Liaison here:*

Please provide your OLG Staff Liaison's email address here:*

firstnamelastname@olgparish.org or firstnamelastname@olgschool.net

Event Contact Name:*

This is the person contacted if someone is interested or has any questions at the event.

Event Contact Cell Phone Number:*

This is who someone attending or interested in the event should contact with questions.

Event Contact Email Address:*

This is who someone attending or interested in the event should contact with questions.

I understand that a Certificate of Insurance will be required in order to reserve space at Our Lady of Grace Catholic Church and School.*

I Understand

Event Information

Name of Event:*

Number of People Expected:*

Date(s) of Event:*

Date of Event: (or start date if there are multiple dates)

Date

Is this a recurring event?

YesNo

Enter other dates here:

Enter individual dates, days of the week, etc. (e.g. First Thursdays of the month through January)

Event Time*

Minutes

AM/PM Option

Until

until

Minutes

AM/PM Option

Event Start Time:*

Event End Time:*

Do you want anyone invited to this event via a calendar invite? If yes, please provide their email(s) here:

Notes, comments, dates of recurring events, etc.

Which room(s) would you like to reserve for your event?

	Selection(s)
No Preference
Athletic Fields
Cafeteria (235 cap.)
Cassidy Hall (228 cap.)
Church (800 cap.)
Church Commons
Classroom - Adult-Sized Furniture
Classroom - Child-Sized Furniture
Concession Stand
Crying Room (20 cap.)
Dining Room (112 cap.)
Forrey Conference Room (Parish Office: not Handicap Accessible)
Frassati Room (20-60 cap.)
Grace Hall (160 cap.)
Gym (1296 cap.)
Mercy Music Loft (36 cap.)
MHT Adoration Chapel
Middle School Upper Commons (150 cap.)
Middle School Lower Commons (30 cap.)
Nursery (for childcare only)
Parish Library (8 cap.)
School Conference Room (15 cap.)
School Library (70 cap.)
Sister McCauley Hearth (25 cap.)

Other Room (if not listed):

Set-Up Type:*

Other Setup Type (if not listed):

What time will you need access to the room to start using / setup the space?*

What time will you be done with the space / torn down by?*

Have you or your OLG Staff Liaison reviewed the Maintenance Calendar to confirm that these dates, times, and locations are available?*

YesNo

Will you be serving food or beverages?*

YesNo

All food and beverages MUST run through our food service provider FLIK.

Do you want this event to show on our on-campus TV Calendars?

YesNoI'm not sure

Other important event information:

Anything else we should know about your event or needs?

Room Reservation Request Form

Please allow five (5) working days for processing your request

Event Information

Room Request