THE BERMUDA CHAMBER OF COMMERCE

2025 BOARDROOM RENTAL CONTRACT AGREEMENT

CONTACT: info@bcc.bm 

1. The Bermuda Chamber of Commerce boardroom is available to rent to both members and non-members for meetings, lectures and seminars, Monday through Sunday.
2. Payment in full is due at time of booking.
3. Meetings can be rescheduled with a minimum of 48 hours' notice. No refunds or credits given for cancellation within a 48-hour notice period or for no shows.
4. Members must be in good standing to take advantage of preferred memberships rates.
5. Rental includes access to water cooler and a flip chart.
6. See appendix A for cost of rental audio-visual equipment.
7. When booking be sure to include time for set up and breakdown.
8. The Chamber reserves the right to close meetings which run over allotted time.
9. Those renting outside regular office hours are required to collect a key from reception before 4pm on the weekday of, or the last weekday before the booking and return it the next working day. A penalty of $50.00 will be imposed if the key is not retuned or is lost. Should you fail to collect the key prior to your meeting time and require emergency assistance with opening, a mandatory $100.00 call out fee will be levied. Call out assistance is not guaranteed after hours. Rental Fees will not be refunded if you forget to collect the key.
10. There will be an additional fee if the condition of the boardroom has been damaged or left in an unsatisfactory condition. Individuals/ Organizations using the premises will be liable for any damage incurred to the Chamber property. 
11. The Chamber holds the right to cancel a meeting if it goes against our mission and core values. You will be notified via writing if your meeting is in breach and cancelled. 
12. There are no storage facilities at the Chamber. All items must be removed at the close of each meeting. The Chamber will not be held responsible for items left behind.
13. All rooms within the Chamber premises are non- smoking. Visitors wishing to smoke must do so outside. 
14. Any children who attend the Chamber premises must be adequetly supervised at all times. 

Large Boardroom Rates

Note:

• 1/2 Day Rental- 9:00 am- 1:00 pm (4 Hours) 
• Full Day Rental- 9:00 am- 5:00 pm (8 hours)

Chamber Members	$100 Per Hour	1/2 Day $250	Full Day $400
Registered Charities (Non-Member)	$125 Per Hour	1/2 Day $300	Full Day $450
Non-Members	$150 Per Hour	1/2 Day $350	Full Day $500

You are given 30 minutes pre and post meeting to set up and break down. This equates to 15 minutes pre and post meeting. If you require additional time for setting up, an additional fee will be applied.

Audio Visual Equipment Rental Rates

Sharp Aquos Smart Screen complete with wireless keyboard and mouse $100.00.

Note:

• The Hirer agrees to inspect the equipment on receipt and to notify the Chamber immediately if the equipment is defective or not in working order. If no such notification is given the equipment shall be deemed to be in good working order and fit for purpose and the Hirer agrees to accept and pay accordingly.
• The Hirer agrees to not use the equipment for any purpose for which it was not designed or intended and not to make any alterations, technical adjustments or repairs to the equipment without the consent of the Chamber.
• The Hirer agrees not to remove the equipment from the room.
• The Hirer agrees to accept financial responsibility for replacement or repair if damamged or missing, The repair or replacement decision is at the sole discretion of the Chamber

NOTE: If you require emergency assistance after normal working hours or weekends, please contact our Events Team on (441) 599-4201.

I/ We have read the Boardroom Rental Contract and understand the contents of this document and thereby agree to abide by its terms.